{"id":3016571,"url":"https://alion.io/job/siemens-office-manager","title":"Office Manager","company":{"id":131,"name":"Siemens","domain":"siemens.com","url":"https://alion.io/company/siemens","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Avature","truth_index":{"grade":"A","score":100,"open_postings":14,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":6,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Derby, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":50000,"period":"year","method":"role_country_seniority_unknown","sample_n":433},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-21T16:38:57Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-24T15:03:34Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Office Manager\nClosing date 16th December 2026 -Please note, we may close this advert earlier than advertised if we receive a high volume of applications, so we encourage you to apply as soon as possible.\nAt Siemens Mobility, we believe our people are the cornerstone of our success. We are committed to nurturing a supportive and inclusive environment where every team member can thrive. Join our global community, where your growth and development are as important as our shared mission to innovate and transform the Rail industry.\nSiemens Mobility is a global market leader in rail infrastructure, shaping the future of transportation through cutting-edge technology, digital innovation, and sustainable engineering. As part of our Rail Infrastructure business, you’ll join a team that is transforming how people and goods move, making rail travel safer, smarter, greener, and more efficient.\nThis is a fantastic opportunity to join Siemens Mobility’s Rail Infrastructure business in Derby as an Office Manager/PA, playing a central role in creating an efficient, organised, and professional working environment. Supporting employees, visitors, and senior leaders, you'll be at the heart of the business, coordinating office operations and ensuring everything runs smoothly day to day. This is a varied role with the flexibility to shape responsibilities around your strengths and interests. From day one, you'll be trusted to take ownership, supported by comprehensive training and development opportunities to help you grow your career with Siemens.\nYou’ll make an impact by\nActing as the primary point of contact for all functions and disciplines within the Derby office, ensuring the office operates efficiently and professionally.\nLeading and supporting the office team, fostering a collaborative and high-performing culture.\nEnsuring office efficiency and effectiveness through the planning and implementation of office systems, workspace layouts, and equipment procurement.\nMaintaining key office documentation, business continuity plans, and compliance records to support business operations.\nCoordinating health, safety and wellbeing activities, working alongside the EHS representative, including office inspections, emergency preparedness, and identifying improvement opportunities.\nLiaising with the Facilities Management service provider to ensure the effective delivery of office services and the timely resolution of maintenance issues, ensuring the Facilities Management team appropriately supervises all works and verifies the competence of tradespersons and contractors, maintaining compliance with company policies and procedures. Conducting checks of cleaning standards and engaging with the Facilities Management provider to address concerns and agree improvement actions.\nManaging office budgets and expenditure, including authorising purchase requisitions relating to office overhead costs.\nProviding proactive PA support to the Project Director, including diary management, administration, and expense processing.\nBuilding strong relationships with employees, clients, suppliers, and external partners to support the success of the business.\nOrganising office events, meetings, and engagement activities that enhance the employee and visitor experience.\nDriving operational excellence by identifying opportunities to improve office processes, sharing best practice, and implementing continuous improvements.\nYour role profile may vary from time to time in accordance with business needs. Your annual objective setting with your line manager will outline any additional responsibilities required to meet business or individual development needs for the forthcoming financial year.\nYour success will be grounded by\nProven experience in an Office Manager, Executive Assistant, PA, or similar role, with the ability to manage multiple priorities in a fast-paced environment.\nDemonstrable experience leading, motivating, and developing teams to achieve high levels of performance.\nStrong organisational and planning skills, with the ability to effectively prioritise workloads and meet deadlines.\nExcellent interpersonal and communication skills, with the confidence to build relationships across all levels of the business.\nThe ability to use initiative and make sound professional judgements when managing sensitive or complex situations.\nA proactive, solutions-focused approach, with a passion for driving continuous improvement and operational excellence.\nCommercial awareness and experience managing budgets, expenditure, and office resources effectively.\nHigh levels of discretion, professionalism, and integrity, with the ability to handle confidential information appropriately and sensitively.\nAt Siemens Mobility, we believe that work should work for you. We go beyond standard benefits to create an environment where our people feel supported, empowered and valued both professionally and personally.\nWellbeing: Flexible working, 24/7 Mental health support, Subsidised gym memberships, Subsidised Bupa healthcare, Enhanced sick pay\nFinancial: Match and More pension, Life assurance, Perks at Work discounts, Cycle to Work scheme, Annual Bonus\nFamily: Day-one parental rights, Shared parental leave, Extra holidays for length of service, Enjoy 26 days annual leave (plus public holidays), with the flexibility to buy or sell up to 5 days each year, volunteering days and sabbaticals\nPersonal Growth: Access to online learning, Support for external training and development opportunities, Inclusive culture promoting equality and belonging, Active employee networks, Opportunities to grow your skills and career\nJoin Siemens Mobility where your wellbeing, growth, and future matter.\nTransform The Everyday with us\nWe value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and transform the every day with us! We are a Disability Confident Leader and welcome applications from all individuals, including those with disabilities. If you require any reasonable adjustments during the recruitment process, please contact your recruiter, who will be happy to support you.\nAt Siemens, we promote a growth mindset, the self-belief that we can learn and grow, take on new challenges and adapt to change. If you don't match all the criteria for this role but feel you have transferable skills to enable you to succeed, we encourage you to apply","description_format":"text","description_chars":6511,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Flexible schedule","Gym membership","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Rail Transport","Medical Imaging Systems","Building Automation & Controls","Manufacturing & Industrial Software"],"lifecycle":[{"event":"open","at":"2026-10-21T16:38:57Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.836,"p_room":0.9,"age_days":2,"expected_fill_days":6,"reasons":["conf:3","velocity","win:mid","comp:brand"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/siemens-office-manager","json_url":"https://alion.io/job/siemens-office-manager.json","meta":{"generated_at":"2026-10-24T18:19:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26674,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":131},"rest":"https://alion.io/mcp/rest/get_company?id=131"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsiemens-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsiemens-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsiemens-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/siemens-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsiemens-office-manager"}]}