{"id":3364025,"url":"https://alion.io/job/sigma-foods-administrative-assistant","title":"Administrative Assistant","company":{"id":720317,"name":"Sigma Foods","domain":"sigmafoods.com","url":"https://alion.io/company/sigmafoods","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":88,"open_postings":9,"ghost_share":0,"stale_share":0.556,"repost_share":0.222,"time_to_fill_p50_days":21,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vernon, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":86000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-27T22:19:24Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-03T05:03:08Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Position Summary:\nProcess inventory and company funds, apply cash to invoices and open accounts receivable balances, prepare invoices, and issue customer statements. Support Office Administrators with duties related to office equipment, warehouse operations, industrial power equipment, and the private fleet. This is a on site Monday-Friday 8:00am-4:30pm position.\nEssential Job Functions:\nProcess accounts payable and expense reimbursement funds, including but not limited to checks and money orders.\nReview cost and inventory accuracy between SAP and HighJump systems.\nEnsure accurate application of funds in collaboration with Accounts Receivable.\nFollow up with customers regarding statements and work with the sales team.\nPrepare invoices and submit customer claims.\nEnter credit memos, promotions, and open deductions.\nIssue bill-back credits and book adjustments in SAP.\nAssist with converting customers to lockbox or ACH payments.\nProcess inventory and company funds, including route settlements and petty cash.\nReconcile petty cash expenditures.\nFollow up to ensure fixed-asset paperwork is current.\nProvide fixed-asset information to the Accounting Department.\nSet up new vendors and maintain current files, including W-9 forms and liability insurance documents.\nMaintain Sigma's CEDI signature catalog.\nSupport the Marketing Department with shipping samples and sourcing coolers and dry ice.\nCoordinate maintenance and repairs, including fleet maintenance.\nReview, file, and maintain fleet reports, including fuel receipts and Driver Vehicle Inspection Reports.\nGather accident reports and communicate them to the appropriate committee.\nSupport FMCSA compliance.\nCoordinate sales equipment repairs and replacements.\nPerform other duties as assigned.\nRequirements\nMinimum Qualifications:\nHigh school diploma, GED, or equivalent.\nPreferred Qualifications:\nOne year of experience in bookkeeping, accounts receivable, accounts payable, route cash settlement, inventory controls, or fleet controls.\nProficiency in Microsoft Office, including Outlook, Word, and Excel.\nSupervisory experience.\nExperience with SAP ERP modules FI, CO, MM, and PM.\nBilingual fluency in English and Spanish, including reading, writing, and speaking.\nPhysical Requirements\nUsual office environment with frequent sitting, walking, and standing, as well as occasional climbing, stooping, kneeling, crouching, crawling, and balancing. Frequent use of eye, hand, and finger coordination, enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication and communication through automated devices, such as the telephone.\nBenefits\n401(k)\nDental insurance\nEmployee assistance program\nHealth insurance\nPaid time off\nVision insurance\nAnd more......\nEqual Employment Opportunity Statement\nSigma Foods and the Bar-S brand are Equal Opportunity Employers. We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by federal, state, or local law.","description_format":"text","description_chars":3204,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Spanish","level":"Advanced (C1)","optional":true},{"language":"English","level":"Advanced (C1)","optional":true}]},"benefits":["Dental insurance","Health insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Meat & Poultry","Prepared Foods"],"lifecycle":[{"event":"open","at":"2026-10-27T22:19:24Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":6,"expected_fill_days":21,"reasons":["conf:0","win:early"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/sigma-foods-administrative-assistant","json_url":"https://alion.io/job/sigma-foods-administrative-assistant.json","meta":{"generated_at":"2026-11-03T09:42:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13701,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":720317},"rest":"https://alion.io/mcp/rest/get_company?id=720317"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsigma-foods-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsigma-foods-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsigma-foods-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sigma-foods-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsigma-foods-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3364025}},{"tool":"search_jobs","arguments":{"company":"sigmafoods.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3364025},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}