{"id":2502897,"url":"https://alion.io/job/sigma-world-conference-operations-coordinator","title":"Conference Operations Coordinator","company":{"id":4430493,"name":"Fromart","domain":"fromart.com","url":"https://alion.io/company/fromart","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":75,"open_postings":15,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"WordPress","optional":false},{"name":"PHP","optional":true}],"status":"closed","first_seen_at":"2026-09-23T00:00:00Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-22T13:10:23Z","board_verified":false,"closed_at":"2026-10-22T13:10:23Z","days_open":29,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":29},"description":"Job Title\nConference Operations Coordinator\nReports To:Head of Conferences\nLocation:Malta\nEmployment Type:Full Time\nAbout SiGMA\nFounded in 2014 and headquartered in Malta, SiGMA Group employs over 400 professionals across six global offices, including Malta, Cyprus, Serbia, São Paulo, Manila and Armenia. SiGMA is a global leader in gaming, emerging tech, affiliate marketing, events, and media, best known for its flagship international summits and industry-leading platforms. The company’s culture champions inclusivity, sustainability, collaboration, and philanthropic impact through its SiGMA Foundation initiative.\nRole Purpose\nThe Conference Coordinator will support the day-to-day administrative, operational, and coordination functions of the conference department across SiGMA's global events portfolio.\nThis is a junior-level role designed for someone who is highly organised, detail-oriented, and eager to develop within the conference and events industry. The position will play an important support function within the team, helping maintain structure, accuracy, timelines, and internal workflows across multiple international events.\nThe role will involve significant backend coordination and administrative support across speaker management, agenda updates, website content management, materials collection, internal tracking systems, and cross-department communication. Full training will be provided internally.\nKey Responsibilities\nConference Administration & Coordination\nSupport the conference team with day-to-day administrative and organisational tasks across multiple global events.\nMaintain accurate internal trackers, spreadsheets, speaker databases, folders, and conference documentation.\nAssist with scheduling meetings, speaker calls, and internal coordination sessions.\nSupport agenda management and ensure conference information remains updated and organised across internal systems.\nCoordinate the collection and organisation of speaker materials including biographies, photos, presentations, and supporting assets.\n\nWebsite Content & Conference Information Management\nUpload, update, and maintain speaker profiles, biographies, session details, and agenda information on the company website and Event management system (EMS).\nManage and maintain the conference speaker database, ensuring all information is accurate, complete, and up to date.\nPublish and update conference-related content, including event schedules, speakers' pages, bios, descriptions, and general event information.\nPerform regular quality checks to ensure website content is accurate, consistent, and aligned with approved conference information.\nCoordinate with Conference Producers, Marketing, Design, and the Web team to ensure timely implementation of website updates and content changes.\nSpeaker & Backend Support\nAssist with speaker onboarding and communication processes.\nSupport speaker logistics coordination, including confirmations, document collection, and information tracking.\nEnsure accuracy of speaker information across websites, agendas, and internal documentation.\nHelp monitor deadlines and follow up on outstanding materials and deliverables.\nCross-Department Coordination\nWork closely with Conference Producers, Marketing, Design, Registration, Operations, Sales, and the Web team to support smooth internal workflows.\nCoordinate website content updates and ensure conference-related changes are communicated efficiently between departments.\nSupport the preparation of internal reports, progress updates, schedules, and operational checklists.\nEvent Preparation & Onsite Support\nAssist with conference preparation leading up to live events.\nSupport onsite speaker check-in, backstage coordination, and general conference operations during events where required.\nHelp ensure conference materials, schedules, and speaker information are properly organised and accessible onsite.\nWorkflow & Organisational Support\nMaintain high levels of organisation and attention to detail across all conference processes.\nHelp improve internal structure, documentation, and workflow efficiency within the conference department.\nSupport the wider team with general coordination, website content administration, and administrative tasks during busy event cycles.\nSkills & Competencies\nStrong administrative and organisational skills.\nExcellent attention to detail and ability to manage structured workflows.\nComfortable working with spreadsheets, databases, content management systems (EMS), and backend platforms.\nExperience updating website content (basic editor) or using CMS platforms (e.g. WordPress or similar) is an advantage.\nStrong written and verbal communication skills.\nAbility to manage multiple tasks and deadlines simultaneously.\nProactive attitude and willingness to learn new systems and processes.\nTeam player with a positive and flexible approach.\nInterest in conferences, events, media, gaming, or international business industries is considered an advantage.\nPrevious office, administration, events, coordination, or website content management experience is beneficial but not essential.\nRole Summary\nThe Conference Coordinator provides essential administrative, operational, and website content support to the conference department across SiGMA's international events portfolio.\nThe role combines conference coordination with the ongoing management of conference-related website content, ensuring speaker information, agendas, and event details remain accurate, up to date, and consistently presented across all digital platforms.\nThis position is intended as an entry-level opportunity for someone looking to build a long-term career within conference production, event management, and digital content operations, while supporting the wider team with backend coordination, organisational structure, website content administration, and day-to-day conference operations.\nWhy SiGMA Group?\nGrow with us- Play an important role in SiGMA's continued expansion across Latin America and help strengthen our presence within the land-based gaming industry. \nFree iGaming Academy access- Develop your industry knowledge with access to professional courses and training. \nTravel perks- Attend major gaming events, visit our international offices and build relationships with industry leaders around the world. \nPerformance rewards- High performers are recognised and provided with opportunities for career progression through annual reviews and bi-yearly performance check-ins. \nInternational exposure- Work with leading casino operators, gaming companies and senior industry stakeholders across LATAM and SiGMA's wider global 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