{"id":3768830,"url":"https://alion.io/job/sigmar-recruitment-project-administrator-document-controller","title":"Project Administrator / Document Controller","company":{"id":1898812,"name":"Sigmar Recruitment","domain":"sigmarrecruitment.com","url":"https://alion.io/company/sigmarrecruitment","size_band":"51-200","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"A","score":99,"open_postings":29,"ghost_share":0,"stale_share":0,"repost_share":0.034,"time_to_fill_p50_days":29,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Limerick, Ireland"],"countries":["IE"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":40000,"max":40000,"currency":"EUR","period":"year","gross":null,"usd_annual":44906},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-04T20:58:15Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-07T19:23:07Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Project Administrator / Document Controller\nLocation: Newcastle West, Co. Limerick\nJob Type: Full-time, Permanent\nWorking Arrangement: Fully Office-Based\nAbout the Role\nSigmar Recruitment is currently recruiting for a Project Administrator / Document Controller to join an established and growing engineering business based in Newcastle West, Co. Limerick.\nThis is an excellent opportunity for an organised, detail-oriented professional with experience in project administration, document control or a similar administrative role to become part of a supportive and collaborative team.\nWorking closely with Project Managers and technical teams, you will play an important role in coordinating project documentation, maintaining accurate records and ensuring the smooth administration of projects across a range of industries, including pharmaceutical, medical devices, food and beverage, and data centres.\nKey Responsibilities\nManage, organise and maintain project documentation, ensuring accurate document control, tracking and storage.\n\nSupport Project Managers and wider teams with day-to-day project administration.\n\nPrepare and maintain construction packs, project files, quality records and inspection documentation.\n\nCoordinate documentation for project handovers, kick-off meetings, progress reviews and project closeouts.\n\nLiaise with clients, suppliers and internal stakeholders regarding project documentation and requirements.\n\nMaintain records and documentation using internal systems and online project portals.\n\nAssist with quality assurance documentation, compliance processes and certification requirements.\n\nSupport supplier and subcontractor documentation, assessments and prequalification processes.\n\nProvide general administrative support across projects and other departments as required.\n\nRequirements\nPrevious experience in project administration, document control, technical administration or a similar role.\n\nExcellent attention to detail and strong organisational skills.\n\nGood IT skills, including Microsoft Office and experience working with document management systems.\n\nAbility to manage multiple tasks, prioritise workloads and meet deadlines.\n\nStrong communication skills and a professional approach when dealing with clients and colleagues.\n\nAbility to handle confidential information appropriately.\n\nA proactive, flexible and team-oriented approach.\n\nDesirable but not essential:\nExperience within engineering, construction, manufacturing or another regulated industry.\n\nFamiliarity with quality documentation, ISO standards, CE marking or project compliance processes.\n\nWhat's on Offer?\nCompetitive salary\n\n23 days annual leave plus public holidays.\n\nEmployer-matched pension contributions of up to 5%.\n\nPaid sick leave.\n\nWeekly salary payments.\n\nPositive, supportive working environment.\n\nOpportunity to gain exposure to a variety of engineering and industrial projects.\n\nWorking Hours\nThis is a fully office-based position in Newcastle West, Co. Limerick, with no remote or hybrid working arrangements.\nMonday and Friday: 9:00am-5:00pm\n\nTuesday to Thursday: 9:00am-5:30pm\n\nLunch break: 1:00pm-2:00pm\n\nApply Now\nIf you have a background in project administration, document control or technical administration and are looking for a new opportunity in the Newcastle West area, we'd love to hear from you.\nApply today or contact Niall Holmes, Principal Recruitment Consultant at Sigmar Recruitment, for a confidential discussion.\nEmail: \nPhone: 021 484 5132","description_format":"text","description_chars":3507,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Hybrid work"],"hiring_locations":[{"name":"Ireland","iso":"IE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-04T20:58:15Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.542,"p_room":1,"age_days":3,"expected_fill_days":29,"reasons":["conf:10","agency","velocity","win:early","comp:brand"],"computed_at":"2026-11-08T05:47:12Z"},"pay":{"stated_usd_annual":44906,"is_top_pay":false},"html_url":"https://alion.io/job/sigmar-recruitment-project-administrator-document-controller","json_url":"https://alion.io/job/sigmar-recruitment-project-administrator-document-controller.json","meta":{"generated_at":"2026-11-08T07:00:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15188,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1898812},"rest":"https://alion.io/mcp/rest/get_company?id=1898812"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsigmar-recruitment-project-administrator-document-controller"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsigmar-recruitment-project-administrator-document-controller"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsigmar-recruitment-project-administrator-document-controller"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sigmar-recruitment-project-administrator-document-controller\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsigmar-recruitment-project-administrator-document-controller"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3768830}},{"tool":"search_jobs","arguments":{"company":"sigmarrecruitment.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3768830},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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