Project Scheduler / Planner

Project & Scheduling Co-ordinator

About Your New Employer

Join a well-established engineering services company specialising in fuel, equipment supply, maintenance and installations.

The company delivers essential infrastructure solutions to retail forecourts and commercial oil depots across Ireland. This is an opportunity to join a professional team and play a key role in coordinating field operations, equipment procurement and project delivery.

About Your New Job

As Project & Scheduling Co-ordinator, you will act as the operational hub of the business, connecting daily field activities with project delivery. Working alongside the office administration team, you will:

• Plan, coordinate and optimise the daily and weekly schedules for field service engineers.
• Dispatch engineers for scheduled site works, urgent maintenance and emergency breakdowns.
• Ensure engineering visits meet client Service Level Agreements and site access requirements.
• Track project timelines, milestones and deliverables for forecourt and depot installations.
• Manage the procurement of specialist engineering equipment, parts and materials from local and international suppliers.
• Monitor supply chain timelines to ensure materials arrive on-site when required and prevent project delays.
• Act as the main office-based contact for customers, handling queries and troubleshooting requests.
• Gather accurate information about technical issues, resolve minor queries where possible and escalate complex issues to senior engineers.
• Keep customers informed about job progress, engineer arrival times and parts availability.
• Maintain accurate records of site assets, service histories, procurement invoices and client sign-offs within the CRM system.
• Ensure scheduled works comply with relevant engineering, construction and health and safety standards.

This is a fully office-based position in Macroom, Co. Cork, working Monday to Friday from 8:00am to 5:00pm.

What Skills You Need

• At least 2-3 years’ experience in an administration, scheduling or coordination role, ideally within engineering, construction, utilities or a similar sector.
• Strong organisational skills, with the ability to manage competing priorities, schedules and project deadlines.
• Excellent verbal and written English communication skills.
• The ability to remain calm and professional when handling urgent customer queries or high-pressure situations.
• Experience using CRM or ERP systems and Microsoft Office, particularly Excel.
• A solid understanding of construction-site health and safety practices.
• The ability to commute daily to the company’s office in Macroom, Co. Cork.

A qualification in Business Administration or an engineering-related discipline, as well as experience with field-service scheduling systems or MS Project, would be highly advantageous.

What's on Offer

• A full-time, permanent position with a well-established engineering services company.
• The opportunity to work on essential fuel infrastructure projects across Ireland.
• A varied role combining scheduling, project coordination, procurement and customer service.
• Salary dependent on experience.
• Additional benefits to be confirmed.

What's Next

Apply now by clicking the “Apply Now” button.

For more information, please contact Alan:

Email: [email protected]

Phone: +353 21 4847136