{"id":2750919,"url":"https://alion.io/job/simon-property-group-administrator-office-3","title":"Administrator, Office","company":{"id":8500,"name":"Simon Property Group","domain":"simon.com","url":"https://alion.io/company/simon","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":77,"open_postings":32,"ghost_share":0,"stale_share":0.906,"repost_share":0,"time_to_fill_p50_days":41,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Woodbridge, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":56000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1854},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-16T23:58:04Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-18T01:38:49Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Job Location:\nPotomac MillsPrimary Purpose:\nThis position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.\nPrincipal Responsibilities:\nThe successful candidate’s responsibilities will include, but not be limited to:\nProvide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner\nResponsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center\nCoordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents\nAdministration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms\nCreate & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents\nPerform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures\nIf applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales\nIf applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation\nIf applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday\nMINIMUM QUALIFICATIONS:\nHigh school diploma or equivalent. Some college or professional school preferred\n3-5 years of administrative office experience (office management preferred) in a fast-paced environment\nSupervisory and coaching skills with the ability to delegate tasks\nKnowledge of administrative procedures, customer service principles and practices\nAptitude for understanding financial reports and extracting information\nAccounts Payable and Receivable background using systems such as Yardi\nStrong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software\nDemonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers\nEffective verbal and written communication\nStrong organizational and interpersonal skills with attention to detail\nAbility to prioritize, coordinate, multi-task and demonstrative initiative","description_format":"text","description_chars":3045,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate Investment","Commercial Real Estate","Shopping Malls & Centers"],"lifecycle":[{"event":"open","at":"2026-10-16T23:58:04Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":41,"reasons":["conf:0","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/simon-property-group-administrator-office-3","json_url":"https://alion.io/job/simon-property-group-administrator-office-3.json","meta":{"generated_at":"2026-10-18T15:20:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"assistant_verified","counted_by":"address","units_charged":1,"used_today":2745,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8500},"rest":"https://alion.io/mcp/rest/get_company?id=8500"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsimon-property-group-administrator-office-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsimon-property-group-administrator-office-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsimon-property-group-administrator-office-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/simon-property-group-administrator-office-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsimon-property-group-administrator-office-3"}]}