{"id":4096839,"url":"https://alion.io/job/simons-office-and-employee-experience-coordinator","title":"Office and Employee Experience Coordinator","company":{"id":1275538,"name":"Simons","domain":"simonscareers.ca","url":"https://alion.io/company/simonscareers","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":9,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Montreal, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-11T21:14:36Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T21:14:36Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Simons was founded in 1840 by John Simons in Quebec City. Originally a dry goods store, the family company is known today for accessible and inspired fashion. It is committed to cultivating creativity and building meaningful relationships with its staff, partners, and clientele. The company cares about the environment and about the communities in which it does business.\nSimons is recognized as a fashion authority with an original shopping concept. Exclusive collections, emerging local and nationally recognized brands, and pieces by top designer names are all available under one roof in the store’s distinctive zones.\n\nCathcart Offices - Montréal\nRole Summary\nThe Cathcart Office Coordinator is the on-site point of contact responsible for ensuring smooth day-to-day office operations and providing a welcoming, professional and efficient work environment. They coordinate space, service and vendor needs, welcome visitors and actively contribute to creating a distinctive experience for employees and partners visiting the Montréal offices.\nIn addition, they help deliver a seamless, consistent and engaging employee experience by coordinating activities related to the employee journey, frontline support and engagement initiatives. They play a key role in carrying out processes and continuously improving the employee experience.\nResponsibilities:\n1. Ensure the Smooth Operation of the Cathcart Offices\nServe as the main point of contact for day-to-day operations at the Cathcart offices and proactively support employees.\nAct as the primary contact for the landlord and coordinate related requests.\nEnsure workspaces are welcoming, functional, organized and aligned with the experience Simons strives to provide.\nCoordinate ad hoc requests supporting daily operations, such as ordering supplies, arranging taxis and booking catering services.\nServe as the first point of contact for visitors, welcoming, directing and assisting them.\nHelp coordinate building access, access cards, keys and other requirements related to employee arrivals and departures.\nReview and validate payments to be processed through the Medius platform.\nSupport logistical arrangements for meetings, events, visits and activities held at the offices.\nListen to employees’ needs regarding their work environment and suggest improvements to enhance their experience.\nCollaborate with the relevant teams to ensure spaces meet health, safety and operational standards.\n2. Employee Portal and Frontline Support\nOrganize and coordinate employee onboarding and offboarding activities.\nPrepare the documents and tools required for employee arrivals and departures.\nEnsure a smooth and positive onboarding and offboarding experience.\nHandle transactional tasks in Workday and other platforms.\nRespond to employee questions about payroll, vacation, benefits, schedules, Workday and other topics.\nProvide timely, accurate and service-oriented support.\nDirect complex requests to the appropriate contacts.\n3. Recognition and Well-being\nSupport the implementation of employee engagement and recognition initiatives.\nHelp organize internal activities, including events and well-being initiatives.\nAdminister corporate recognition programs.\n4. Analysis and Tracking (KPIs)\nCompile and track selected indicators, such as participation and satisfaction.\nHelp collect employee feedback.\nSupport the team in continuously improving its practices.\n5. Support for HR Business Partners\nAssist HR Business Partners with various employee experience projects.\nContribute to internal communications.\nHelp improve processes and tools.\nRequired Qualifications\nBachelor’s degree in human resources, industrial relations, business administration or a related field.\nOne to three years of relevant experience in human resources, employee experience or an HR coordination role.\nKnowledge of Workday is an asset, along with familiarity with office productivity tools.\nStrong commitment to service and the employee experience.\nAbility to manage multiple tasks simultaneously.\nProficiency in Microsoft Office.\nFluency in French and English.\nCollaborative approach and a strong team spirit.\nAttention to detail and strong organizational skills.\nInitiative and ability to work independently.\nExcellent interpersonal skills.\nDiscretion and professionalism.\nBenefits:\nFlexible schedule and the possibility of working remotely two days per week.\nGroup insurance plan and RRSP.\nUp to 40% discount on purchases at Simons.\nFully equipped fitness room with changing facilities and kinesiology services.\nCafeteria service offering a varied and affordable menu.\nAt Simons, people are at the heart of all that we do. We pay special attention to the well-being of our employees and their families, highlighting important moments that mark their journey, including service anniversaries and significant life milestones.\nCreativity, community, and respect are an integral part of our DNA. We offer everyone the opportunity to build a career that’s suited to them, whether that’s at our stores, head office, or Campus in Quebec City. Proud to recognize our teams’ contributions, we provide competitive work conditions as well as a comprehensive and scalable range of benefits. We also promote flexibility and a welcoming, inclusive, and caring work environment, where everybody can reach their full potential.\nTake this opportunity to join our dedicated team and make a difference at a company where people are the top priority.","description_format":"text","description_chars":5461,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Cafeteria","Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Apparel & Fashion Brands","Home Decor"],"lifecycle":[{"event":"open","at":"2026-11-11T21:14:36Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":32,"reasons":["conf:2","win:early","comp:junior"],"computed_at":"2026-11-12T00:07:10Z"},"pay":null,"html_url":"https://alion.io/job/simons-office-and-employee-experience-coordinator","json_url":"https://alion.io/job/simons-office-and-employee-experience-coordinator.json","meta":{"generated_at":"2026-11-12T00:07:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":251,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1275538},"rest":"https://alion.io/mcp/rest/get_company?id=1275538"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsimons-office-and-employee-experience-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsimons-office-and-employee-experience-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsimons-office-and-employee-experience-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/simons-office-and-employee-experience-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsimons-office-and-employee-experience-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4096839}},{"tool":"search_jobs","arguments":{"company":"simonscareers.ca","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4096839},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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