{"id":4042502,"url":"https://alion.io/job/simple-staffing-operations-coordinator","title":"Operations Coordinator","company":{"id":4531801,"name":"SIMPLE STAFFING","domain":"simplestaffing.co","url":"https://alion.io/company/simple-staffing","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Madison, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":30,"currency":"USD","period":"hour","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-06T00:00:00Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-11T03:26:48Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"* Simple Staffing is hiring for this position on behalf of TK Elevator Corporation *\nTK Elevator is currently seeking an experienced Operations Coordinator- New Installation/Modernization in Madison, WI.\nResponsible for coordinating all administrative duties associated with the branch Modernization and New Installation operations departments so that the departments function efficiently and cost effectively.\nSalary: $20.00 - $30.00 per hour\nESSENTIAL JOB FUNCTIONS:\nSends turnover approval requests to turnover “mailbox” for all jobs that are scheduled for final inspection during the month. Keeps JobSight and inter-department calendars accurate.\nReceives final acceptance forms from the field, inputs the information date into JobSight; notifies appropriate personnel; forwards a copy of the final acceptance form to Regional Billing; and updates related reports.\nReceives New Installation Maintenance audit reports; updates JobSight and sends to New Installation Maintenance Audit email.\nTracks jobs with New Installation Maintenance and/or interim maintenance and works closely with Sales Contract Administrator to ensure proper holds and/or adjustments are placed on existing service accounts under Modernization.\nReceives completed booking packages from sales; reviews booking package for terms and conditions pertaining to certified payroll, New Installation Maintenance warranty and any other pertinent terms.\nPrepares certified payroll packages and sends to the Regional Certified Payroll Administrator.\nPrepares project file, truck folder, mechanic folder and Letter One Package using the booking packages provided by sales.\nReviews distributor report for ship dates and updates JobSight. Includes reviewing the file to determine appropriate permits needed, preparing the permits, and preparing the intent to install forms to obtain the permit.\nPrepares and logs change orders into JobSight. Includes following up on outstanding change orders, booking change orders, and providing time tickets/documentation to the customer as needed.\nPrepares documentation and attends the weekly operations meetings and monthly order management calls. Includes assigning tasks during/after the meeting. If a project requires onsite visits the Coordinator may be asked to attend the kick-off meeting.\nSchedules final inspections with all necessary parties.\nCompletes all project closeout documentation and sends to required recipients.\nFields calls from customers regarding status of jobs and answers inquiries.\nParticipates in the monthly Account Receivable conference call with Regional Collections. Actively pursues and follows-up on Account Receivable items. Tracks and sends deposit checks to Regional Collections. This is an addition to current job description\nAssists in the preparation of payroll in JobSight for Superintendent approval. Includes providing documentation required for payroll processing (approved receipts, approved override rate forms); and filing original expense receipts.\nReceives and reviews union vacation request forms for conflicts and available time. Tracks time-off requests utilizing Vacation Tracker in our systems, forwards reports to designated parties.\nSubmits warranty claims and accurately tracks to ensure timely processing of the warranty.\nCreates parts requisitions based on accurate and detailed documentation from field and/or operations management. This may include safety, uniforms, and supplies.\nReviews invoice on-hold reports and works with Office Manager, Region and Corporate, as needed, to resolve the holds.\nMaintains and analyses various daily, weekly and monthly reports. Includes resolving open commitments, expected receipts, and jobs eligible to close reports.\nReceives and distributes faxes and correspondence pertaining to operations.\nMonthly reconciliation of P-Card in our systems\nPerforms other duties as assigned.\nEDUCATION & EXPERIENCE:\nHigh school diploma or GED (general education degree); or one-year certificate from college or technical school\nPrevious elevator repair administrative work\nSystems database knowledge\nAbility to utilize a laptop, desktop computer, or tablet, cell phone if needed\nSix months related experience and/or training in basic business administration; or an equivalent combination of education and experience\nPrevious elevator repair administrative work, preferred\nBudget-conscious, preferred\nSystem database knowledge, preferred\nWhat makes us special\nAt TK Elevator, we offer more than just a role, we offer a place to grow, thrive, and make an impact.\nProvided they meet all eligibility requirement under the applicable plan documents, employees will be offered\nMedical, dental, and vision coverage\nFlexible spending accounts (FSA)\nHealth savings account (HSA)\nSupplemental medical plans\nCompany-paid short- and long-term disability insurance\nCompany-paid basic life insurance and AD&D\nOptional life and AD&D coverage\nOptional spouse and dependent life insurance\nIdentity theft monitoring\nPet insurance\nCompany-paid Employee Assistance Program (EAP)\nTuition reimbursement\n401(k) Retirement Savings Plan with company match: Employees can contribute a portion of their pay on a pre-tax or Roth basis. The company provides a dollar-for-dollar match on the first 5% contributed.\nAdditional benefits include:\n15 days of vacation per year\n11 paid holidays each calendar year (10 fixed, 1 floating)\nPaid sick leave, per company policy\nUp to six weeks of paid parental leave (available after successful completion of 90 days of full-time employment)\nRequirements\nHigh school diploma or GED (general education degree); or one-year certificate from college or technical school\nPrevious elevator repair administrative work\nSystems database knowledge\nAbility to utilize a laptop, desktop computer, or tablet, cell phone if needed\nSix months related experience and/or training in basic business administration; or an equivalent combination of education and experience\nPrevious elevator repair administrative work, preferred\nBudget-conscious, preferred\nSystem database knowledge, preferred\nBenefits\nHealth insurance, Paid time off, Dental insurance, 401(k), Life insurance, Tuition reimbursement, Vision insurance, 401(k) matching, Health savings account, Flexible spending account, Parental leave","description_format":"text","description_chars":6277,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Health insurance","Life insurance","Parental leave","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-10T22:41:21Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.857,"p_room":1,"age_days":5,"expected_fill_days":21,"reasons":["conf:2","win:early"],"computed_at":"2026-11-11T05:49:22Z"},"pay":{"stated_usd_annual":60000,"is_top_pay":false},"html_url":"https://alion.io/job/simple-staffing-operations-coordinator","json_url":"https://alion.io/job/simple-staffing-operations-coordinator.json","meta":{"generated_at":"2026-11-11T05:57:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8209,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4531801},"rest":"https://alion.io/mcp/rest/get_company?id=4531801"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsimple-staffing-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsimple-staffing-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsimple-staffing-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/simple-staffing-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsimple-staffing-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4042502}},{"tool":"search_jobs","arguments":{"company":"simplestaffing.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4042502},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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