{"id":1451893,"url":"https://alion.io/job/simplify-hr-proprietary-limited-procurement-officer","title":"Procurement Officer","company":{"id":1891733,"name":"Simplify HR","domain":"simplify.hr","url":"https://alion.io/company/simplify-hr","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":{"grade":"B","score":75,"open_postings":433,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Malawi"],"countries":["MW"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-07-16T00:00:00Z","employer_posted_date":"2026-07-16","last_verified_at":"2026-09-29T13:23:43Z","board_verified":false,"closed_at":null,"days_open":104,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":104},"description":"VACANCY: PROCUREMENT OFFICER (GRADUATE DEVELOPMENT OPPORTUNITY) - MAJETE WILDLIFE RESERVE\nSTATUS: One-Year Contract, subject to renewal based on performance\nAfrican Parks (AP) is a not-for-profit conservation organization that secures mandates through Public-Private Partnerships with governments and communities for the rehabilitation and long-term management of protected areas across Africa. In Malawi, African Parks manages Majete Wildlife Reserve, Liwonde National Park, Mangochi Forest Reserve and Nkhotakota Wildlife Reserve.\nAn exciting opportunity has arisen for the position of Procurement Officer based at Majete Wildlife Reserve, Chikwawa.\nAfrican Parks is seeking a highly motivated, dynamic and academically strong individual with a passion for conservation and a desire to develop a long-term career within protected area management.\nThis position is being offered as a Graduate Development Opportunity and is intended to identify talented individuals with strong potential who can be trained and mentored within African Parks systems and procedures. Previous procurement experience may be advantageous but is not essential. We are primarily seeking candidates with the right attitude, aptitude, integrity and willingness to learn.\nRecent graduates and early-career professionals are strongly encouraged to apply.\nThe Procurement Officer will report directly to the Finance Manager and work closely with all departments across the reserve. The successful candidate will support and coordinate procurement activities while developing a comprehensive understanding of procurement, logistics, inventory management, compliance and operational support within a conservation environment.\nDUTIES AND RESPONSIBILITIES\nPROCUREMENT COORDINATION\nCoordinate purchase requisitions, generate PRs, and ensure completeness in line with African Parks procurement SOPs.\nTrack approved procurement requests, follow up on progress, and provide status updates to relevant departments.\nSource quotations, support bid evaluations, compile quotation analyses, and prepare procurement recommendations within approved thresholds.\n2. PURCHASE ORDERS, APPROVALS & CONTRACTING\nPrepare, issue and monitor Purchase Orders for approved procurements, ensuring supplier confirmations are obtained.\nFacilitate procurement approvals in line with delegated authority levels and segregation-of-duties requirements.\nMaintain accurate procurement records and assist with supplier agreements and service contracts using approved templates.\n3. SUPPLIER MANAGEMENT\nMaintain the Approved Supplier Register and supplier records, including statutory documentation and due diligence information.\nSupport supplier onboarding, evaluations and performance monitoring against quality, delivery, responsiveness and compliance standards.\nEscalate supplier performance concerns and support negotiations on pricing, delivery schedules and contract terms.\nConduct periodic benchmarking and identify opportunities for cost savings and procurement efficiencies.\nSYSTEMS, RECORDS & AUDIT COMPLIANCE\nCapture procurement transactions in MyStock and ensure inventory, consumables and asset classifications are accurate.\nMaintain complete, accurate and audit-ready procurement documentation and tracking records.\nPrepare procurement compliance reports and support internal, donor and external audit processes.\nSupport Electronic Invoicing System requirements with MRA and coordinate with Stores personnel on stock movement reconciliations.\nDELIVERY, RECEIPTING & ASSET CONTROL\nVerify that goods received conform to approved specifications and support preparation of Goods Received Notes.\nResolve discrepancies, shortages, quality concerns and supplier returns in coordination with Stores and user departments.\nEnsure procured assets, including donor-funded assets, are properly recorded, tagged and registered in MyStock.\nDONOR COMPLIANCE\nSupport compliance with donor procurement requirements, approvals, reporting obligations and project documentation standards.\nFINANCIAL INTEGRITY & ANTI-CORRUPTION\nUphold African Parks’ Anti-Corruption Policy, declare and avoid conflicts of interest, and maintain confidentiality of procurement information.\nReport suspected fraud, irregularities or unethical conduct through appropriate channels and promote transparent, accountable procurement practices.\n8. DEPARTMENTAL COORDINATION, COMMUNICATION & REPORTING\nCollaborate with departments to forecast procurement needs, participate in planning meetings and support urgent operational requirements.\nProvide guidance on procurement procedures and maintain procurement tracking tools, status updates and management reports.\nMINIMUM QUALIFICATIONS\nBachelor's Degree from a recognized tertiary institution in Procurement and Supply Chain Management, Purchasing and Supply, Procurement Management, Supply Chain Management, Finance, Accounting, Business Administration, Logistics Management, Commerce, Economics or a closely related field.\nRecent graduates and early-career professionals are encouraged to apply.\nSome practical experience in procurement, purchasing, logistics, inventory management, finance, accounting, stores administration, contract administration or a related administrative function will be an added advantage.\nDemonstrated exposure to procurement processes, supplier management, quotation analysis, inventory control systems or procurement compliance will be an added advantage.\nProfessional qualification or progress towards a procurement-related professional certification such as CIPS will be an added advantage.\nExcellent written and spoken English.\nStrong analytical, numerical and problem-solving abilities.\nGood computer literacy, including Microsoft Office applications, particularly Microsoft Excel.\nAbility to learn and effectively use procurement, inventory and ERP systems.\nDemonstrated integrity, professionalism and willingness to learn.\nValid driver's licence will be an added advantage.\nREQUIRED COMPETENCIES\nTechnical Competencies\nUnderstanding of procurement principles and procedures.\nStrong analytical and numerical skills.\nData management and reporting capabilities.\nComputer literacy and ability to learn ERP and inventory systems.\nUnderstanding of business processes and internal controls.\nBehavioural Competencies\nIntegrity and ethical conduct.\nStrong attention to detail.\nAbility to work under pressure and meet deadlines.\nExcellent communication and interpersonal skills.\nWillingness to learn and receive mentorship.\nProfessionalism and accountability.\nAbility to handle confidential information.\nKEY PERFORMANCE INDICATORS (KPIs)\nCompliance with African Parks Procurement SOPs.\nMaintenance of complete and audit-ready procurement records.\nTimely processing of procurement requests.\nAccuracy of procurement and inventory records.\nSupplier performance monitoring and management.\nContribution to cost-effective procurement practices.\nSuccessful completion of training and development milestones.\nDemonstrated growth and competence within African Parks procurement systems.\nSPECIAL CONDITIONS\nAfrican Parks is an equal opportunity employer committed to diversity, inclusion and the development of future conservation professionals. We are not necessarily recruiting a procurement expert; we are recruiting a future African Parks professional who will be developed into a procurement expert.\nApplicants should submit their CV together with a covering letter clearly demonstrating how their qualifications, skills, and personal attributes meet the requirements of the position. At least three traceable referees should be included; however, copies of certificates are not required at this stage. no later than 16:00 hours on 24th July 2026. Only shortlisted candidates will be acknowledged.\nShould you not hear from us within two weeks after the closing date, please consider your application unsuccessful.","description_format":"text","description_chars":7887,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Professional Services","Human Resources","Recruiting Software & ATS"],"lifecycle":[{"event":"open","at":"2026-09-29T07:56:19Z"}],"visa":[],"liveness":{"score":2,"band":"cold","label":"Long shot","p_open":0.4,"p_active":0.222,"p_room":0.28,"age_days":104,"expected_fill_days":33,"reasons":["conf:688","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/simplify-hr-proprietary-limited-procurement-officer","json_url":"https://alion.io/job/simplify-hr-proprietary-limited-procurement-officer.json","meta":{"generated_at":"2026-10-28T13:35:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18369,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1891733},"rest":"https://alion.io/mcp/rest/get_company?id=1891733"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsimplify-hr-proprietary-limited-procurement-officer"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsimplify-hr-proprietary-limited-procurement-officer"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsimplify-hr-proprietary-limited-procurement-officer"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/simplify-hr-proprietary-limited-procurement-officer\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsimplify-hr-proprietary-limited-procurement-officer"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1451893}},{"tool":"search_jobs","arguments":{"company":"simplify.hr","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1451893},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}