{"id":1512183,"url":"https://alion.io/job/simpro-office-manager","title":"Office Manager","company":{"id":49872,"name":"Simpro","domain":"simprogroup.com","url":"https://alion.io/company/simpro","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":5,"ghost_share":0,"stale_share":0.6,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Reading, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":50000,"period":"year","method":"role_country_seniority_unknown","sample_n":163},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Aider","optional":false}],"status":"live","first_seen_at":"2026-09-30T08:19:56Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-09-29T13:10:58Z","board_verified":false,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Job Context\nThe Office Manager is an all-round role responsible for the continuous day-to-day running of the office, internal events management and health & safety in an efficient and effective manner.What You’ll Do\nManage building facilities, including liaising with landlord and contractors to schedule required works, managing information displayed on notice boards and managing parking and room booking facilities.\n\nEnsure all contractors carrying out work on site have been approved through the contractor approval process and up to date documentation is maintained.\n\nTake ownership of the annual health and safety and fire audits, taking regular actions to maintain health & safety standards.\n\nManage employees 'Driving for Work' controls including licence and insurance checks and promoting awareness of risks and responsibilities.\n\nConduct 'Display Screen Risk Assessments' for office and bespoke workstations; support other teams with purchasing specific equipment where required.\n\nOrganise Fire Marshall and First Aid training as required (working in combination with the People/ L&D team) and manage the list and recruitment of Fire Marshalls and First Aiders to ensure sufficient numbers are on site. Be a Fire Marshall and First Aider yourself.\n\nManage front of house activities, welcoming guests and contractors, ensuring awareness of all on-site safety requirements and ensuring accurate record keeping.\n\nWelcome new starters to the site and ensure they are aware of all facilities.\n\nManage catering orders, manage deliveries and stock levels of required office or event related stock.\n\nTake ownership of events management for formal and informal internal events and coordinate charity fundraising efforts on behalf of the company.\n\nManage all incoming courier and mail deliveries.\n\nSupport the business with hoc requests as required.\n\nWhat You’ll Bring\nEducated to GCSE level (or equivalent)\n\n5+ years administrative support is desirable.\n\nExperience using the Simpro Group tech stack.\n\nAbility to handle high volume, multiple priorities in a fast-paced, ever-changing environment.\n\nCollaborative and an all round team-player with a great attitude.\n\nExceptional organizational skills with a commitment to attention to detail.\n\nHighly flexible, available and responsive - particularly in terms of operating within multiple, global time zones.\n\nSuperb problem-solving skills.\n\nOur Core Values\nWe Are One Team\nWe Are Customer Centric\nWe Are Growth Minded\nWe Are Accountable\nWe Celebrate Success\nSimpro, AroFlo, BigChange & ClockShark are equal opportunity employers with a best-of-class onboarding program and supportive team environments. This means that we want everyone to feel welcome and offer equal opportunities for everyone, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other non-performance factor.\nIf you'd like to join a fun and progressive organisation, where there are opportunities to develop your career, please apply now with your CV/Resumer.\nPlease note: no agencies will be accepted in the recruitment of this role. Any CVs provided to Simpro Software by agencies will be treated as a gift.","description_format":"text","description_chars":3245,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Field Service Management Software"],"lifecycle":[{"event":"open","at":"2026-09-30T08:19:56Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":29,"reasons":["conf:21","velocity","win:early"],"computed_at":"2026-10-01T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/simpro-office-manager","json_url":"https://alion.io/job/simpro-office-manager.json","meta":{"generated_at":"2026-10-02T01:25:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1657,"day_limit":5000,"remaining_today":3343,"minute_limit":60,"resets_at":"2026-10-03T00:00:00Z"}}}