{"id":4102452,"url":"https://alion.io/job/simpson-thacher-bartlett-administrative-assistant","title":"Administrative Assistant","company":{"id":1842699,"name":"Simpson Thacher & Bartlett","domain":"stblaw.com","url":"https://alion.io/company/stblaw","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":13,"ghost_share":0,"stale_share":0.692,"repost_share":0,"time_to_fill_p50_days":36,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":70000,"currency":"USD","period":"year","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-11T21:59:42Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T21:59:42Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Chicago, Dallas, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Singapore, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.\nThe Personal Planning practice counsels clients on gift, estate and generation-skipping transfer taxes; sophisticated estate and trust administration; charitable transfer; and wealth preservation across generations. Working with the Firm’s Private Funds and Litigation practices, among other groups, the Personal Planning team works on succession planning and reorganization of family businesses to ensure a smooth transition of management and control as a family grows; creating solutions for complex family commercial disputes and trusts and estates litigation; multijurisdictional planning for the Firm’s global client base; and planning with liquid and special assets, such as private equity and hedge fund interests, art, jewelry, ranches and residences. The practice creates lifelong relationships with clients to effectively support the wide range of their needs.\nJob Summary & Objectives\nThe Administrative Assistant in the Fiduciary/Personal Planning group is responsible for performing a variety of general, administrative tasks to support the group. This role works under the direction of the fiduciary manager of the group.\nEssential Job Duties & Responsibilities\nMaintain and update master client list;\nPrepare, update and circulate client libraries for review;\nMaintain and update client vault list, add and retrieve documents from the vault;\nMaintain and update group’s IRS Employer Identification Number Bulk list: assign numbers to trusts and estates, submit information to the IRS and request new numbers along with verification notices;\nMaintain and update group’s docket system: input important dates to the system, circulate reports to the group, obtain updates, prepare a summary report;\nMaintain and update group’s corporate entities list;\nMaintain and update group’s attorney referral list;\nAssist with opening new client/matter numbers, engagement letters;\nPrepare execution copies of estate planning documents for client meetings;\nConform executed documents: arrange for the originals to be placed in the vault, prepare packages to clients;\nAttend client meetings to notarize documents in and outside of office, file documents at Surrogate’s Court;\nArrange the department continuing legal education meetings by preparing agenda, materials for the meeting, attendance sheet to Debbie Lewis-Cobb;\nAssist members of the group with administrative duties;\nOn-going special projects as requested\nEducation\nBachelor’s degree and/or Paralegal Certificate\nSkills and Experience\nRequired\nMinium 1 year of relevant experience in a professional\nHighly professional in appearance and demeanor\nOutstanding verbal and written communication skills\nAbility to proofread for contextual, grammatical and spelling errors\nAbility to communicate effectively with clients, outside counsel and third-party vendors\nCan organize, prioritize, plan and multi-task work activities in a high-pressure environment with attention to details and deadlines\nAbility to work independently and as part of a team\nExcellent analytical and critical thinking skills\nFlexibility to work late and on holidays/weekends\nKnowledge of MS Office skills, Adobe Acrobat and Internet research\nPreferred\nKnowledge of Filesite and legal research databases (Westlaw and Lexis/Nexis)\nSalary Information\nNY Only: The estimated base salary range for this position is $60,000 to $70,000 at the time of posting.\nThe actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.\nSimpson Thacher will not sponsor applicants for work visas for this position.\nPrivacy Notice\nFor information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.\nSimpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.\n#LI-Onsite","description_format":"text","description_chars":5305,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-11-11T21:59:42Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 82 · green card filings: 5","filings_12m":82,"filings_prev_12m":71,"green_card_filings_12m":5,"median_offered_wage_usd":268822,"route":null,"cap_exempt":false,"checked_at":"2026-11-11T07:38:50+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":39,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-11-11T23:32:54Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/simpson-thacher-bartlett-administrative-assistant","json_url":"https://alion.io/job/simpson-thacher-bartlett-administrative-assistant.json","meta":{"generated_at":"2026-11-11T23:32:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":46860,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1842699},"rest":"https://alion.io/mcp/rest/get_company?id=1842699"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsimpson-thacher-bartlett-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsimpson-thacher-bartlett-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsimpson-thacher-bartlett-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/simpson-thacher-bartlett-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsimpson-thacher-bartlett-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4102452}},{"tool":"search_jobs","arguments":{"company":"stblaw.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4102452},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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