{"id":3181502,"url":"https://alion.io/job/simpson-thacher-bartlett-occupancy-specialist","title":"Occupancy Specialist","company":{"id":1842699,"name":"Simpson Thacher & Bartlett","domain":"stblaw.com","url":"https://alion.io/company/stblaw","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":89,"open_postings":14,"ghost_share":0,"stale_share":0.429,"repost_share":0,"time_to_fill_p50_days":50,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":85000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-23T21:42:29Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-11-03T23:30:22Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"The Occupancy Specialist plays a key role in supporting workplace planning, occupancy management, and real estate operations for the New York Office. Through accurate workplace data management, space and visitor office coordination, planning documentation, reporting, and stakeholder support, the role helps strengthen operational efficiency and enable informed workplace decisions. The Occupancy Specialist partners closely with assistants, IT, building management, and external vendors to anticipate needs, coordinate resources, and maintain workplace standards that support a seamless and efficient office experience. This position also supports the continued development of a structured, data-driven workplace planning function while expanding expertise in occupancy management and workplace operations.\nJob Responsibilities:\nWorkplace Planning & Occupancy Coordination\nCoordinate workplace planning and occupancy activities in accordance with established Firm policies, standards, and planning protocols.\nProcess space requests, seating assignments, office moves, and occupancy changes, ensuring accurate and timely documentation.\nMaintain current occupancy plans, floor plans, seating charts, and workplace databases to support space planning, operational needs, and informed decision-making.\nMonitor personnel and occupancy changes and ensure corresponding updates are reflected in workplace management systems and planning documentation.\nSupport global occupancy initiatives, including planning, coordination, reporting, data maintenance, and other workplace requirements as needed.\nData Management & Reporting\nMaintain accurate and current workplace, occupancy, utilization, and space-planning data across applicable systems, planning tools, and source documents.\nPrepare reports, dashboards, analyses, and summaries to provide leadership with visibility into space requirements, occupancy changes, utilization trends, and planning needs.\nReview and validate data, identify discrepancies, and coordinate necessary corrections to promote data integrity and reporting accuracy.\nMaintain organized planning records, documentation, and supporting materials to facilitate operational reference, reporting, and audit readiness.\nStakeholder Support & Customer Service\nServe as a responsive point of coordination for workplace and space-related requests, inquiries, and follow-up activities from internal stakeholders.\nGather and clarify workplace requirements and coordinate requests through the appropriate review, approval, and implementation processes.\nProvide clear and timely communication regarding request status, next steps, requirements, and workplace changes.\nSupport employee onboarding and offboarding by coordinating stakeholder communications, workplace requirements, and logistical arrangements associated with personnel arrivals and departures.\nPrepare and coordinate notices and communications related to visitors, employee arrivals and departures, relocations, and other workplace activities.\nTrack requests through completion to promote timely follow-up and consistent service experience. \nProject Coordination\nCoordinate logistics, documentation, scheduling, and status tracking for workplace planning projects, office moves, relocations, and reconfiguration initiatives.\nCoordinate office moves, furniture deliveries, and related workplace logistics in partnership with internal stakeholders, service providers, and other appropriate parties.\nTrack project milestones, deliverables, outstanding items, dependencies, and follow-up activities to support timely and organized execution.\nPrepare meeting materials, project updates, notes, action items, and related documentation as needed.\nPartner with GREWS team members, Facilities, IT, and other stakeholders to support coordinated project implementation and workplace operations.\nProvide support for special projects and other workplace initiatives as business and operational needs arise.\nProcess & Administrative Support\nSupport the development, maintenance, and consistent application of workplace planning processes, procedures, templates, and operational standards.\nMaintain organized and accurate records related to space requests, approvals, personnel moves, occupancy changes, planning decisions, and other workplace activities.\nProvide scheduling, coordination, communication, and administrative support for GREWS operations and related initiatives.\nEnsure assigned activities are performed in accordance with established Firm processes and procedures, escalating issues to appropriate parties as necessary.\nIdentify opportunities to enhance workflow consistency, documentation quality, data accuracy, and operational efficiency.\nPerform additional duties and provide support for various projects and initiatives as assigned.\n\nPhysical Security, Emergency Preparedness & Life Safety\nCoordinate physical security, emergency preparedness, and life-safety activities in partnership with appropriate Firm stakeholders.\nMaintain and coordinate updates to Emergency Action Plans (EAPs), Life Safety and Fire Warden lists, emergency floor plans, and related documentation.\nCoordinate updates to life-safety and emergency preparedness documentation resulting from personnel moves, seating changes, occupancy changes, and modifications to floor plans.\nSupport the communication and distribution of current emergency preparedness and life-safety information to appropriate stakeholders.\nAssist with physical security and life-safety initiatives and related documentation to support established Firm requirements and procedures.\nEducation Requirements:\n\nRequired\nHigh School diploma or GED equivalent\nMinimum 4+ years of administrative, facilities, workplace, project coordination, or related operational experience.\nStrong organizational and time-management skills, with the ability to manage multiple priorities and maintain attention to detail.\nProficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.\nStrong written, verbal, and interpersonal communication skills.\nPreferred\nAssociate or Bachelor’s degree\nExperience supporting workplace planning, facilities management, occupancy management, or corporate real estate operations.\nFamiliarity with workplace management, CAFM/IWMS, CAD, or occupancy management systems.\nExperience coordinating projects, tracking deliverables, and maintaining operational records.\nSalary Information\nNY Only: The estimated base salary range for this position is $85,000 to $100,000 at the time of posting.\nThe actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.\nSimpson Thacher will not sponsor applicants for work visas for this position.\nPrivacy Notice\nFor information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.\nSimpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.\n#LI-Hybrid","description_format":"text","description_chars":7996,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-23T21:42:29Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 82 · green card filings: 5","filings_12m":82,"filings_prev_12m":71,"green_card_filings_12m":5,"median_offered_wage_usd":268822,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":10,"expected_fill_days":50,"reasons":["conf:8","win:early"],"computed_at":"2026-11-03T05:54:40Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/simpson-thacher-bartlett-occupancy-specialist","json_url":"https://alion.io/job/simpson-thacher-bartlett-occupancy-specialist.json","meta":{"generated_at":"2026-11-04T04:19:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6690,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1842699},"rest":"https://alion.io/mcp/rest/get_company?id=1842699"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsimpson-thacher-bartlett-occupancy-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsimpson-thacher-bartlett-occupancy-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsimpson-thacher-bartlett-occupancy-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/simpson-thacher-bartlett-occupancy-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsimpson-thacher-bartlett-occupancy-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3181502}},{"tool":"search_jobs","arguments":{"company":"stblaw.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3181502},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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