{"id":2380300,"url":"https://alion.io/job/simpson-thacher-bartlett-operations-coordinator","title":"Operations Coordinator","company":{"id":1842699,"name":"Simpson Thacher & Bartlett","domain":"stblaw.com","url":"https://alion.io/company/stblaw","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":78,"open_postings":17,"ghost_share":0,"stale_share":0.882,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":85000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-12T19:13:24Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-15T18:13:47Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Summary & Objectives\nSimpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.\nThe Operations Coordinator provides high level operational and administrative support for the Boston Office to help ensure the smooth and efficient operation of the workplace. This role oversees reception and the visitor experience, conference room and visitor office coordination, internal and external meeting support, office readiness, and day-to-day facilities and workplace operations. The Operations Coordinator partners closely with assistants, IT, building management, and external vendors to anticipate needs, coordinate resources, maintain operational standard and ensure a professional organized and welcoming office environment.\nEssential Job Duties & Responsibilities\nProvide administrative support for office- and operations-related initiatives\nOversee reception and visitor experience to ensure a professional, engaging and welcoming environment for clients, visitors and employees, including providing reception coverage when needed.\nCoordinate and oversee the conference and visitor reservations systems\nCoordinate and handle projects to ensure timely delivery of service commitments\nMaintain office- and facilities-related budget and expense reports, monitor and track spending and office P&L reporting, and assist in annual budget process\nAssist with reviewing, processing, and tracking invoices using Chrome River\nCoordinate physical security efforts, including EAP Plans, Life Safety Fire Warden lists, and updated floor plans\nMonitor office, pantry and kitchen supplies, overseeing the ordering and inventories for all supplies\nAssist with personnel arrivals and departures, providing support and coordination of office moves and furniture deliveries\nAssist with office-wide communications and correspondence, including office announcements and notices for visitors, arrivals, departures, and related functions\nProvide phone and mailbox coverage to ensure quality and timely responses;\nCoordinate day-to-day vendor visits and services and serve as point of contact in accordance with management directives\nMonitor reoccurring services, confirm work completion and complete invoice entry and verification\nSupport employee onboarding and offboarding, including stakeholder communication and logistics coordination, ensuring legal compliance and seamless processing\nEnsure compliance with Firm processes and procedures and escalate to appropriate parties as necessary\nSupport the global Facilities and Operations departments as needed\nPerform other duties and assist with various projects as needed\nEducation\nRequired\nHigh School diploma or GED equivalent\nPreferred\nAssociate or Bachelor’s degree\nSkills and Experience\nRequired\nMinimum 2-4 years of administrative experience in financial services, legal, hospitality, or a similarly fast-paced environment\nExcellent interpersonal skills with the ability to interact professionally with a diverse population of colleagues, attorneys, clients, and vendors\nAbility to deliver exceptional customer service at all times, exercise courtesy and diplomacy with Firm personnel and external visitors and vendors\nAbility to effectively, professionally, accurately, and promptly present information verbally and in writing\nHighly dependable and demonstrated consistent, effective administrative performance for the accomplishment of responsibilities and defined objectives\nAbility to organize, prioritize, plan, and juggle work tasks to meet internal and external deadlines\nAbility to assess situations and determine appropriate actions, monitor status of multiple pending items, provide follow up and keep management informed by effectively communicating a wide variety of information and evolving situations\nUphold and enforce established Firm policies and procedures; assist in developing or revising procedures and practices as directed\nAbility to work independently and in a collaborative team environment\nProofreading and editing skills with strong attention to detail\nBasic math skills: addition, subtraction, multiplication, division\nProficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)\nPreferred\n2-4 years’ experience in a corporate/professional environment or equivalent preferred\nExperience with project coordination preferred\nProficiency in SharePoint and Adobe Pro preferred\nSalary Information\nMA Only: The estimated base salary range for this position is $85,000 to $100,000 at the time of posting.\nThe actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.\nSimpson Thacher will not sponsor applicants for work visas for this position.\nPrivacy Notice\nFor information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.\nSimpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.\n#LI-Onsite","description_format":"text","description_chars":6306,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-12T19:13:24Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 82 · green card filings: 5","filings_12m":82,"filings_prev_12m":71,"green_card_filings_12m":5,"median_offered_wage_usd":268822,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":2,"expected_fill_days":24,"reasons":["conf:1","stale_co","velocity","win:early","comp:junior"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/simpson-thacher-bartlett-operations-coordinator","json_url":"https://alion.io/job/simpson-thacher-bartlett-operations-coordinator.json","meta":{"generated_at":"2026-10-15T18:58:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28748,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1842699},"rest":"https://alion.io/mcp/rest/get_company?id=1842699"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsimpson-thacher-bartlett-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsimpson-thacher-bartlett-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsimpson-thacher-bartlett-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/simpson-thacher-bartlett-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsimpson-thacher-bartlett-operations-coordinator"}]}