{"id":2401965,"url":"https://alion.io/job/simpson-thacher-bartlett-travel-coordinator","title":"Travel Coordinator","company":{"id":1842699,"name":"Simpson Thacher & Bartlett","domain":"stblaw.com","url":"https://alion.io/company/stblaw","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":78,"open_postings":17,"ghost_share":0,"stale_share":0.882,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-12T23:44:47Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-18T02:40:19Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"The Travel Coordinator supports the Travel Manager by coordinating day-to-day travel services for the firm and serving as a reliable point of contact among travelers, internal stakeholders, the external Travel Management Company (TMC), and travel vendors.\nThis role requires a service-oriented professional who can provide responsive, high-touch coordination in a demanding legal environment while helping ensure travel arrangements are accurate, compliant, cost-conscious, and aligned with the firm’s business needs. The Travel Coordinator plays an important role in supporting a seamless traveler experience for attorneys, executives, clients, recruits, and guests.\nResponsibilities...\nTravel Coordination and Program Support\nServe as a liaison among travelers, executive assistants, legal personnel, recruiting, finance, events, the firm’s TMC, and travel vendors.\nCoordinate domestic and international travel support, including complex itineraries, multi-city travel, international trips, urgent bookings, and time-sensitive changes.\nReview travel requests for accuracy, completeness, timing, policy compliance, approval requirements, and traveler preferences.\nEnsure reservations comply with firm travel policies, preferred-provider agreements, class-of-service guidelines, and approval procedures; escalate exceptions appropriately.\nHelp resolve billing discrepancies, unused tickets, refunds, credits, duplicate charges, and missing receipts in partnership with Finance and travel partners.\nStay informed about travel disruptions, industry updates, and available tools; share relevant information that may support day-to-day travel coordination.\nProvide backup support to the Travel Manager and perform additional travel, administrative, and special-project responsibilities as assigned.\nTraveler Support and Service Excellence\nProvide responsive, high-touch support for attorneys, executives, frequent travelers, clients, recruits, and guests. \nSupport complex itineraries, VIP partner requests, traveler emergencies, and other time-sensitive needs by coordinating with the Travel Manager, TMC, and vendors. \nMonitor active itineraries and assist with delays, cancellations, rebooking, and other travel disruptions.\nPartner with the TMC to resolve complex travel issues, service concerns, disruptions, and escalations.\nPromote a positive traveler experience while balancing policy compliance, cost considerations, and sound judgment.\nTrack service issues, recurring travel concerns, and vendor follow-up items; share observations and suggested improvements with the Travel Manager when appropriate.\nGround Transportation and Executive Car Service Coordination\nCoordinate executive car service requests, including domestic and international ground transportation for VIP partners, clients, recruits, traveler emergencies, and special firm events.\nCommunicate regularly with travelers, assistants, internal stakeholders, and preferred transportation providers to confirm details, manage changes, and resolve service issues.\nTrack car service performance, traveler satisfaction, safety standards, contract-related requirements, and recurring vendor concerns.\nAssist with supplier review activities by gathering service feedback, usage information, and potential savings opportunities for review by the Travel Manager.\nRisk Management and Traveler Safety\nTrack travel alerts and global events that may affect firm personnel and escalate relevant issues to the Travel Manager.\nAssist with emergency response protocols and traveler tracking initiatives.\nProvide coordination support for business continuity and crisis-response activities related to travel.\nMeeting and Group Travel Support\nCoordinate group travel arrangements for attorney retreats, partner meetings, recruiting events, training programs, and firm-sponsored conferences.\nCoordinate with internal stakeholders and external vendors to support event logistics, travel needs, and budget tracking.\nCollaborate with hotel partners to ensure service quality, favorable terms, and appropriate accommodation for firm personnel and guests.\nAssist with supplier review activities by gathering hotel feedback, usage information, and potential savings opportunities for review by the Travel Manager.\nQualifications...\nEducation:\nBachelor’s degree in Business Administration, Hospitality, or a related field, or equivalent practical experience.\nExperience:\n3 or more years of progressive experience in corporate travel coordination, travel operations, car-service coordination, hospitality, legal services, or professional services.\nSupporting attorneys, senior executives, or other high-demand professionals in a fast-paced, client-service-oriented environment strongly preferred.\nStrong proficiency in data tracking, expense or budget support, reporting, and service-performance follow-up.\nStrong Microsoft Office skills, especially Excel, with the ability to use spreadsheets for tracking, reporting, data organization, and analysis.\nExcellent written and verbal communication skills, with the ability to enforce policy firmly but diplomatically.\nProven ability to coordinate high-touch travel and service requirements while balancing service expectations, financial stewardship, policy compliance, and sound judgment.\nStrong meeting, event, crisis-response, and problem-solving capabilities, including the ability to remain calm and responsive under pressure.\nSalary Information\nNY Only: The estimated base salary range for this position is $70,000 to $85,000 at the time of posting.\nThe actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.\nSimpson Thacher will not sponsor applicants for work visas for this position.\nPrivacy Notice\nFor information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.\nSimpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.\n#LI-Hybrid","description_format":"text","description_chars":6997,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-12T23:44:47Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 82 · green card filings: 5","filings_12m":82,"filings_prev_12m":71,"green_card_filings_12m":5,"median_offered_wage_usd":268822,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":62,"band":"ok","label":"Likely open","p_open":1,"p_active":0.621,"p_room":1,"age_days":4,"expected_fill_days":24,"reasons":["conf:35","stale_co","velocity","win:early"],"computed_at":"2026-10-17T05:46:00Z"},"pay":{"stated_usd_annual":85000,"is_top_pay":true},"html_url":"https://alion.io/job/simpson-thacher-bartlett-travel-coordinator","json_url":"https://alion.io/job/simpson-thacher-bartlett-travel-coordinator.json","meta":{"generated_at":"2026-10-18T20:54:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24664,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1842699},"rest":"https://alion.io/mcp/rest/get_company?id=1842699"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsimpson-thacher-bartlett-travel-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsimpson-thacher-bartlett-travel-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsimpson-thacher-bartlett-travel-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/simpson-thacher-bartlett-travel-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsimpson-thacher-bartlett-travel-coordinator"}]}