Office Coordinator

SitusAMC is where the best and most passionate people come to transform our client’s businesses and their own careers. Whether you’re a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.

At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local - come join our team!

In this role, you’ll help keep the office running smoothly by supporting front desk coverage, office events, building needs, safety procedures, supplies, mail, packages, and general administrative tasks.

Pay: $25-$30 per hour

What You’ll Do

• Welcome guests, employees, vendors, and clients at the front desk.
• Help manage office security, including badges, visitor logs, and general access procedures.
• Support employee events by helping with planning, communication, supplies, setup, and reminders.
• Serve as an on-site contact for building management, security, and facility vendors.
• Help coordinate emergency drills with the appropriate internal teams.
• Keep shared spaces organized, including break rooms, printers, supplies, first-aid kits, and general office areas.
• Respond to facility issues and follow up until they are resolved.

• Sort, open, and distribute mail.
• Receive and distribute packages.
• Create basic business documents, charts, tables, and correspondence as needed.
• Order and track office and coffee supplies.
• Manage meeting and conference room calendars.
• Answer incoming calls and help direct people to the right contact.
• Assist with document handling such as scanning, printing, filing, labeling, assembling files, and preparing materials.
• Help coordinate document signing events, including printing materials, organizing documents, and notifying the right teams when complete.
• Participate in document signing events as a witness or notary, if needed.
• Support additional projects or tasks assigned by your manager.

What We’re Looking For

• High school diploma required; college degree preferred, or a mix of education and related experience.
• Strong communication skills, both written and verbal.
• Comfortable using Microsoft Office, especially Excel.
• Organized, dependable, and able to manage several tasks at once.
• Good judgment, problem-solving skills, and attention to detail.
• Able to keep sensitive information confidential.
• Professional, team-oriented, and comfortable working in a fast-paced office environment.
• Reliable attendance is important because this role supports the front desk and office operations.

Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

The annual full time base salary range for this role is

Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans.

Pay Transparency Nondiscrimination Provision

SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Know Your Rights, Workplace Discrimination is Illegal