{"id":1578558,"url":"https://alion.io/job/sj-group-document-controller-3","title":"Document Controller","company":{"id":2045194,"name":"SJ Group","domain":"sjgroup.com","url":"https://alion.io/company/sjgroup","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":48,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-03T05:45:00Z"}},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mandaluyong, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9500,"max_usd":28000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":1379},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-07T00:00:00Z","employer_posted_date":"2026-09-07","last_verified_at":"2026-10-04T02:14:33Z","board_verified":true,"closed_at":null,"days_open":27,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":27},"description":"Key Responsibilities\nMaintain SMEC’s key business and project documents such as, but not limited to, contracts, contract variations, project data sheets, project management plans, employee CVs, etc. by:\nUploading or registering documents provided by users;\nEnsuring that the document control QA/QC requirements are met;\nMaintenance of accurate metadata and document attributes on all documents;\nRetrieval and provision of documents as needed;\nMaintaining access to key business document registers, systems and databases;\nLiaise and communicate with SMEC personnel to obtain required documents;\nPrepare reporting and analysis on document registers and compliance for key stakeholders, such as:\nSMEC Project Document Compliance Report\nSJ PDS Compliance Report\nPM Competency Report\nANZ Audit Report Summary\nProvide feedback to business unit managers and individual users on missing and required documents.\nFacilitate resolution of document control related issues and requests in a timely manner, including but not limited to: o Knowledge Management o Competency Platform o Contracts o PDS o Audits o Employee CVs\nAct as the administrator of the following libraries: o Knowledge Portal o Competency Platform o Project Data Sheet o Contracts Library o Audit Site o Opportunity and Project Workspaces o Other central document libraries\nLiaise with internal team members or other functional groups to address unresolved issues. • Identify and suggest possible improvements on internal processes. • Other tasks related to SMEC’s document registers and document compliance processes as required.\nKey Qualifications, Knowledge, Skills and Experience\nCandidate must possess at least a Bachelor's/College Degree.\nWith at least 3 years solid working experience in document management role.\nAble to demonstrate familiarity with document control systems and processes\nExcellent software skills (MS Office, SharePoint, Document Control Management Systems)\nProven ability to work independently and as a team member and to prioritize own workload to meet tight deadlines\nExcellent interpersonal and teamwork skills\nDesire and willingness to learn and work in a dynamic environment\nExperience with International Operations or a Global Shared Service environment a distinct advantage\nExcellent written and oral English language communication skills\nExperience in an engineering project environment is advantageous\nAt Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!","description_format":"text","description_chars":2594,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-01T11:45:26Z"}],"visa":[],"liveness":{"score":26,"band":"fade","label":"Fading","p_open":1,"p_active":0.468,"p_room":0.55,"age_days":26,"expected_fill_days":26,"reasons":["conf:1","stale_co","win:tail","comp:brand"],"computed_at":"2026-10-03T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/sj-group-document-controller-3","json_url":"https://alion.io/job/sj-group-document-controller-3.json","meta":{"generated_at":"2026-10-04T02:35:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3743,"day_limit":5000,"remaining_today":1257,"minute_limit":60,"resets_at":"2026-10-05T00:00:00Z"}}}