{"id":2600839,"url":"https://alion.io/job/skaddenarps-administrative-coordinator","title":"Administrative Coordinator","company":{"id":43148,"name":"skaddenarps","domain":"skadden.com","url":"https://alion.io/company/skaddenarps","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Los Angeles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":85000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-12T00:00:00Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-15T12:34:39Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.\nAbout Us\nSkadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.\nThe Opportunity\nWe are seeking an Administrative Coordinator to join our Firm. This position will be based in our Los Angeles office (on-site/hybrid). The Administrative Coordinator provides coordination and administrative support for the day-to-day operations of Paralegal Services, Administrative Support, and Professional Support Services for the Los Angeles office. Assists with departmental projects, workflow coordination, and other administrative activities, while collaborating with team members and other Firm departments. Serves as a resource to department personnel by responding to routine questions regarding department procedures and providing high-quality customer service. Please note that the Firm will not sponsor applicants for work visas for this position.\nAssists with scheduling and calendar management for team meetings, training programs, events and department-wide meetings across the attorney support departments.\nAssists with preparing and tracking training initiatives for new hires and continuing education programs.\nAssists with preparing department reports, spreadsheets, presentations, and other operational documents.\nCoordinates with Conference Services for meeting and training requests, including but not limited to audio-visual and catering services.\nMonitors shared department inboxes, email requests, and assignments, helping to ensure timely responses.\nReviews time on a weekly basis to ensure compliance with daily entry requirements.\nAssists with administrative responsibilities, including monitoring and approving time and attendance records, absence requests, and overtime, while helping to ensure accuracy and compliance with Firm policies.\nMaintains department spreadsheets, trackers, and databases related to staffing, workflow, attendance, coverage, overtime, and other operational metrics.\nProcesses invoices, check requests, and expense reports by confirming the accuracy of the reports and ensuring that supporting documentation is attached prior to forwarding the documents for signature.\nDevelops project strategies to ensure efficient completion of tasks.\nEscalates employee relations concerns, staffing issues, or operational problems to the Senior Manager as appropriate.\nConsults with the Firm's business services departments and internal employees at all levels.\nCoordinates with other Firm offices both domestically and internationally as required.\nAssists with Department initiatives and special projects.\nAssures that all completed projects adhere to accepted professional standards.\nOrganizes and facilitates conference and video calls.\nPerforms assignments that are varied and complex in nature, often while under time critical deadlines.\nDemonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.\nManages Firm resources responsibly.\nRegular and reliable physical presence.\nComplies with and understands Firm operations, policies and procedures.\nPerforms other related duties, as assigned.\nQualifications\nAbility to provide upper-margin customer service\nDemonstrates high proficiency with relevant Firm computer software programs( e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems\nAbility to navigate various electronic databases and document repositories\nExcellent analytical, troubleshooting, organizational and planning skills\nDemonstrates a high level of professionalism\nFlexibility and willingness to perform a wide range of tasks extending beyond routine expectations\nDemonstrates the initiative and confidence to assume a high level of responsibility in a fast-paced environment\nDemonstrates effective interpersonal and communication skills, both verbally and in writing\nAbility to handle sensitive matters and maintain confidentiality\nAbility to read, interpret, convey, and follow instructions\nDemonstrates close attention to detail\nAbility to organize and prioritize work\nAbility to work well independently, as well as effectively, within a team\nAbility to handle multiple projects, assignments, and shifting responsibilities and deadlines\nAbility to assume progressive responsibilities within assigned work as experience is gained in the position\nAbility to work well under pressure\nStrong organizational skills\nAbility to work well in a demanding and fast-paced environment\nFlexibility to adjust hours and work the hours necessary to meet operating and business needs\nEducation and Experience\nBachelor's degree\nMinimum of two years’ related experience in a law firm or professional services environment\nCulture & Life at Skadden\nWhat makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.\nBenefits\nThe overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.\nCompetitive salaries and year-end discretionary bonuses.\nComprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.\nGenerous paid time off.\nPaid leave options, including parental.\nIn-classroom, remote, and on-demand learning and professional development opportunities.\nRobust well-being classes and programs.\nOpportunities to give back and make an impact in local communities.\nFor further details, please visit:https://www.skadden.com/careers/staff/employee-benefits\nThe starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position is eligible for overtime pay and may be eligible for a discretionary year-end bonus.\nSalary Details\n$85,000 - $100,000EEO Statement\nSkadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.\nApplicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.\nSkaddenEqual Employment Opportunity Policy\nSkadden Equal Employment Opportunity Policy\nApplicants Have Rights Under Federal Employment Law\nApplicants Have Rights Under Federal Employment Law\nIn accordance with the Transparency in Coverage Rule,\nclickhere to review machine-readable files made available by UnitedHealthcare:\nTransparency in Coverage\nApplicants Have Rights Under California Law\nApplicants Have Rights Under California Law\nSkadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.","description_format":"text","description_chars":8600,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-15T08:00:37Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":17,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-10-15T14:29:09Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/skaddenarps-administrative-coordinator","json_url":"https://alion.io/job/skaddenarps-administrative-coordinator.json","meta":{"generated_at":"2026-10-15T14:29:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22132,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":43148},"rest":"https://alion.io/mcp/rest/get_company?id=43148"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fskaddenarps-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fskaddenarps-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fskaddenarps-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/skaddenarps-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fskaddenarps-administrative-coordinator"}]}