{"id":2600841,"url":"https://alion.io/job/skaddenarps-administrative-project-coordinator","title":"Administrative Project Coordinator","company":{"id":43148,"name":"skaddenarps","domain":"skadden.com","url":"https://alion.io/company/skaddenarps","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":85000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-12T00:00:00Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-15T12:34:39Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.\nAbout Us\nSkadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.\nThe Opportunity\nWe are seeking an Administrative Project Coordinator to join our Firm. This position will be based in our Washington, D.C. office (hybrid).The Administrative Project Coordinator provides high-level, concierge-style assigned or project-based support to attorneys, Global Directors and Assistant Directors. Responsibilities include handling administrative tasks, coordinating travel arrangements, handling document management, supporting business development efforts and executing other complex tasks and projects. Collaborates closely with other Firm departments and business services professionals to ensure exceptional client service.\nResponsibilities\nAdministrative Tasks\nPerforms various, complex assignments while under time-sensitive deadlines.\nCoordinates complex travel requests including, but not limited to, the procurement of visa-related materials and passport renewal applications.\nTroubleshoots software and hardware concerns for attorneys, in consultation with technology business services professionals.\nAssists with document management and records retention for administrative files.\nDevelops project strategies to ensure efficient completion of tasks.\nConsults with the Firm's internal business services departments and professionals at all levels to verify the accuracy of completed work.\nAcquires and deploys an understanding of all practice areas of the Firm along with knowledge of practice-specific tasks.\nCoordinates with other Firm offices, both domestic and international, as required.\nAssists with Department initiatives and special projects\nAssures that all completed projects adhere to accepted professional standards.\nAssists with preparing materials for presentations and conferences.\nEnters attorneys' time records and submits attorneys' expense reports.\nAssists with attorneys' calendaring and scheduling requests.\nAssists with attorneys' administrative requests.\nPerforms responsibilities of other support services, when needed, including printing, scanning, duplicating, quality control, faxing and hand-delivering packages.\nOrganizes and facilitates conference and video calls.\nAnswers, screens, places phone calls, and takes detailed messages.\nAssists with processing and payment of vendor invoices.\nOpens, reads and routes mail, as directed.\nDemonstrates strong interpersonal, written and verbal communication skills to facilitate effective work relationships with others.\nManages Firm resources responsibly.\nComplies with and understands Firm operations, policies and procedures.\nRegular and reliable physical presence to (ex: work as part of a team, meet with clients, use on-site equipment, etc.).\nAssists with client bills, coordinating review of bills with Client Accounting and assigned Partner(s)\nProvides coverage for Reception as needed\nPerforms other related duties as assigned.\nBusiness Development\nPrepares engagement letters and new matter memos for new clients and matters.\nAssists with new-business conflicts process.\nAssists in promoting business development, entering contacts and business activities in InterAction and coordinating with Business Development & Marketing department as required.\nClient Relations\nCoordinates with Conference Services for internal and client meeting requests, including but not limited to audio-visual, catering services and external vendors.\nCoordinates client-related business meals and maintains up-to-date knowledge of Firm-and attorney-preferred restaurants.\nReceives and interacts with incoming clients and visitors.\nQualifications\nAbility to provide excellent customer service\nDemonstrates high level of professionalism\nAbility to read, interpret, convey and follow instructions\nAbility to synthesize information in order to prioritize and organize tasks\nFlexibility and willingness to perform a wide range of tasks extending beyond routine expectations\nDemonstrates initiative and confidence to assume a high level of responsibility in a fast-paced environment\nThorough working knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel (including, but not limited to, PivotTables, Filters, Conditional Formatting) and PowerPoint) with the ability to learn new software and operating systems\nDemonstrates effective interpersonal and communication skills, both verbally and in writing and maintains a calm and professional demeanor\nDemonstrates close attention to detail\nAbility to handle multiple projects with shifting responsibilities and deadlines\nAbility to handle sensitive matters and maintain confidentiality\nAbility to work well under pressure\nAbility to work well in a demanding and fast-paced environment\nAbility to work well independently as well as effectively within a team\nFlexibility to adjust hours and work the hours necessary to meet operating and business needs\nEducation and Experience Required\nBachelor's degree\nMinimum of two years of related experience in a law firm or professional services environment\nMust be a Notary Public licensed in DC, Virginia or Maryland or able to obtain a commission within six months of joining the Firm\nCulture & Life at Skadden\nWhat makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.\nBenefits\nThe overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.\nCompetitive salaries and year-end discretionary bonuses.\nComprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.\nGenerous paid time off.\nPaid leave options, including parental.\nIn-classroom, remote, and on-demand learning and professional development opportunities.\nRobust well-being classes and programs.\nOpportunities to give back and make an impact in local communities.\nFor further details, please visit: https://www.skadden.com/careers/staff/employee-benefits\nThe starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.\nSalary Details\n$85,000 - $100,000EEO Statement\nSkadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.\nApplicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.\nSkaddenEqual Employment Opportunity Policy\nSkadden Equal Employment Opportunity Policy\nApplicants Have Rights Under Federal Employment Law\nApplicants Have Rights Under Federal Employment Law\nIn accordance with the Transparency in Coverage Rule,\nclickhere to review machine-readable files made available by UnitedHealthcare:\nTransparency in Coverage","description_format":"text","description_chars":8639,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-15T08:00:37Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":17,"reasons":["conf:7","win:early","comp:junior"],"computed_at":"2026-10-15T20:07:24Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/skaddenarps-administrative-project-coordinator","json_url":"https://alion.io/job/skaddenarps-administrative-project-coordinator.json","meta":{"generated_at":"2026-10-15T20:07:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30590,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":43148},"rest":"https://alion.io/mcp/rest/get_company?id=43148"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fskaddenarps-administrative-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fskaddenarps-administrative-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fskaddenarps-administrative-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/skaddenarps-administrative-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fskaddenarps-administrative-project-coordinator"}]}