Administration Team Leader

At Skanska, we’re shaping the way we live, work and connect. As one of the world’s largest construction and development companies, we work together with customers, communities and partners to shape a better society.

You will be working in the Building Services division, where we provide complete Facilities Management of properties throughout the UK, providing mechanical and electrical engineering support, cleaning, catering and grounds maintenance on a planned and reactive basis, using technological solutions to manage our teams in the most efficient ways.

We are currently looking for a Administration Team Leader to join the team on our Kent County Council contract. You will be responsible for the management and coordination of the delivery of a Minor Works project admin team, working closely alongside the Senior Project Manager (SPM). Based at our office in Kent.

As the Administration Team Leader, you will:

• Provide team management oversight for day-to-day service delivery of the Project Small Works ensuring that all project documentation is filed online using Skanska’s CAFM/Concept.
• Supervise and mentor a team of 6 office-based Project Administrators, ensuring tasks are completed in a timely manner and resolving any escalations.
• Coordinate project administration activities, including arranging quotations, contractor communications, site access, meeting invitations, agendas, and client approvals within KPI timeframes.
• Manage Small Works tasks, scheduling with end users, collating Health & Safety documentation, and maintaining accurate project records and tracking sheets.
• Proactively liaise with Technical Staff, Supervisors, Managers, Sub-Contractors and Client Teams, ensuring accurate, relevant and timely communication while following up on quotations, RAMS, invoices and other key project information
• Support the Senior PM, Project Manager/APMs in preparation and collation of weekly and monthly reports.

We are looking for:

• A good understanding of the Microsoft Office Suite of software, Office 365, Teams and SharePoint.
• Good customer focus and telephone manner is essential along with the ability to work alone and as part of a team, to meet deliverables.
• Evidence of working in a role requiring high volume data input.
• Evidence of working in a high pressure customer service role.
• DBS (Enhanced) vetting is mandatory and will be arranged for the successful candidate.

What we offer:

• 24/7 digital GP service for you and your family
• Financial wellbeing and employee assistance
• Professional development
• Enhanced family benefits (including maternity, paternity, dependants and parental bereavement leave)

Inclusion and Diversity

We thrive through embracing differences as we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it The Skanska Way.

Flexible working

Where possible, we offer a range of flexible working options, and we would be happy to discuss this at the application stage if this is something you’d like to explore.

Reasonable adjustments

We want you to feel confident and supported throughout every stage of our recruitment process. If you need any adjustments to help you during your application, please contact us at [email protected] or call 0330 105 2000 - Option 5 & 1.

Closing date

We encourage you to apply as early as possible, as the closing date may be subject to change.

If this role would be of interest, please click apply and join our team of 27,000 problem solvers and creative thinkers, where knowledge is our greatest creation. We share, listen and support your success - every step of the way.