Construction Accounting and Office Operations Lead

Portland Pump Company

Construction Accounting and Office Operations Lead

Scarborough, ME

Portland Pump Company is seeking an experienced Construction Accounting and Office Operations Lead to support the daily financial and administrative operations based in the Scarborough office.

This hands-on role largely manages the accounts payable activities, vendor statements, invoices, purchase orders, bank and credit card reconciliations, office functions, and general administrative needs.

The successful candidate will also collaborate across departments and assist Project Managers with labor allocation and job costing. This is an ideal opportunity for a highly organized, detail-oriented professional who can independently manage priorities, meet deadlines, and help improve processes in a fast-paced construction environment.

Qualifications:

• Highschool diploma or equivalent; an associatedegree in accounting, office administration, or a related field is a plus.

• 5+years of administrative experience, including strongaccountspayable knowledge ina constructionenvironment.

• Experience with accountspayable, accounts receivable, or general accounting.

• Experienceusingconstruction and accounting ERP software required; Jonas or MAS90 is strongly preferred.

• Ability to Identify errors, resolve discrepancies, and follow through without repeated supervision

• Clear communication, strong organization, and careful attention to detail.

• Ability to manage changing priorities and meet deadlines.

• Workingknowledge of Microsoft Outlook, Word, Excel, and PowerPoint.

Benefits of the Job:

• Salary starting at $75k

• Fully in officewithin a Monday- Friday work schedule

• Opportunity to independently manage workflow, bring creative process improvement solutionsand be part of a fast-pacedinnovative environment.

• 11 Paid Holidays, plus early shut down for 2 additionalholidays.

• Vacation and sick time

• Medical, Dental & Vision benefits

• 401(k)

• Educational assistance

Responsibilities:

• Manage daily accountspayable processing, including entering transactions and generating A/P statements and reports using the company’s accounting systems.

• Receive, review, and verify vendor invoices and requisitions for accuracy, requiredapprovals, and supportingdocumentation before payment.

• Reconcile vendor statements, research discrepancies, maintainaccuratevendor records, and communicate with vendors to resolve payment-related questions.

• Prepare and process vendor payments, including check runs, within the company’s accounting softwareand established payment schedules.

• Match POs, invoices, receipts, and project costs; investigate discrepancies

• Manage the accountsreceivable remotedeposit processand ensure deposits are recorded accurately and promptly.

• Reconcile the companychecking account daily and credit card accounts monthly, identifyingand resolving discrepancies.

• Assist Project Managers with labor allocation and job costing to support accurateproject financial reporting.

• Collaborate with departments across the company and coordinate vendor communications to keep financial and operational activities moving efficiently.

• Own day-to-day office administration and coordination.