{"id":2640314,"url":"https://alion.io/job/skillcloud-construction-accounting-and-office-operations-lead","title":"Accounting and Office Administrator","company":{"id":685243,"name":"Skillcloud","domain":"skillcloudhcm.com","url":"https://alion.io/company/skillcloudhcm","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":88,"open_postings":4,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":55,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Scarborough, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":null,"currency":"USD","period":"year","gross":null,"usd_annual":75000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-15T17:50:42Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-27T04:28:50Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Portland Pump Company\nAccounting and Office Administrator\nScarborough, ME\nPortland Pump Company is seeking an experienced Accounting and Office Operations Administrator to support the daily financial and administrative operations based in the Scarborough office.\nThis hands-on role largely manages the accounts payable activities, vendor statements, invoices, purchase orders, bank and credit card reconciliations, office functions, and general administrative needs.\nThe successful candidate will also collaborate across departments and assist Project Managers with labor allocation and job costing. This is an ideal opportunity for a highly organized, detail-oriented professional who can independently manage priorities, meet deadlines, and help improve processes in a fast-paced construction environment.\nQualifications:\nHighschool diploma or equivalent; an associatedegree in accounting, office administration, or a related field is a plus.\n\n5+years of administrative experience, including strongaccountspayable knowledge ina constructionenvironment.\n\nExperience with accountspayable, accounts receivable, or general accounting.\n\nExperienceusingconstruction and accounting ERP software required; Jonas or MAS90 is strongly preferred.\n\nAbility to Identify errors, resolve discrepancies, and follow through without repeated supervision\n\nClear communication, strong organization, and careful attention to detail.\n\nAbility to manage changing priorities and meet deadlines.\n\nWorkingknowledge of Microsoft Outlook, Word, Excel, and PowerPoint.\n\nBenefits of the Job:\nSalary starting at $75k\n\nFully in officewithin a Monday- Friday work schedule\n\nOpportunity to independently manage workflow, bring creative process improvement solutionsand be part of a fast-pacedinnovative environment.\n\n11 Paid Holidays, plus early shut down for 2 additionalholidays.\n\nVacation and sick time\n\nMedical, Dental & Vision benefits\n\n401(k)\n\nEducational assistance\n\nResponsibilities:\nManage daily accountspayable processing, including entering transactions and generating A/P statements and reports using the company’s accounting systems.\n\nReceive, review, and verify vendor invoices and requisitions for accuracy, requiredapprovals, and supportingdocumentation before payment.\n\nReconcile vendor statements, research discrepancies, maintainaccuratevendor records, and communicate with vendors to resolve payment-related questions.\n\nPrepare and process vendor payments, including check runs, within the company’s accounting softwareand established payment schedules.\n\nMatch POs, invoices, receipts, and project costs; investigate discrepancies\n\nManage the accountsreceivable remotedeposit processand ensure deposits are recorded accurately and promptly.\n\nReconcile the companychecking account daily and credit card accounts monthly, identifyingand resolving discrepancies.\n\nAssist Project Managers with labor allocation and job costing to support accurateproject financial reporting.\n\nCollaborate with departments across the company and coordinate vendor communications to keep financial and operational activities moving efficiently.\n\nOwn day-to-day office administration and coordination.","description_format":"text","description_chars":3165,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T18:44:49Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.516,"p_room":1,"age_days":11,"expected_fill_days":55,"reasons":["conf:1","agency","win:early"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":75000,"is_top_pay":false},"html_url":"https://alion.io/job/skillcloud-construction-accounting-and-office-operations-lead","json_url":"https://alion.io/job/skillcloud-construction-accounting-and-office-operations-lead.json","meta":{"generated_at":"2026-10-27T07:26:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8040,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":685243},"rest":"https://alion.io/mcp/rest/get_company?id=685243"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fskillcloud-construction-accounting-and-office-operations-lead"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fskillcloud-construction-accounting-and-office-operations-lead"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fskillcloud-construction-accounting-and-office-operations-lead"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/skillcloud-construction-accounting-and-office-operations-lead\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fskillcloud-construction-accounting-and-office-operations-lead"}]}