{"id":3683255,"url":"https://alion.io/job/skillcloud-office-manager","title":"Office Manager","company":{"id":685243,"name":"Skillcloud","domain":"skillcloudhcm.com","url":"https://alion.io/company/skillcloudhcm","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":88,"open_postings":4,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":53,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Auburn, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-11-03T12:56:00Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-04T13:59:50Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Chasse & Mangum, CPAs & Consultants\nOffice Manager\nAuburn, ME\nChasse & Mangum, CPAs & Consultants is seeking a polished, highly organized Office Manager to serve as the operational backbone of our Auburn, Maine office.\nThis hands-on role keeps the firm running smoothly and makes every client feel welcome. You will greet clients, schedule meetings, manage client intake and tax form distribution, help clients navigate the client portal, and support light billing, payment processing, and payroll data collection, all so our CPAs and advisors can stay focused on serving clients. The Office Manager is the steady hand that keeps deadlines, workflow, and communication on track.\nThis is an ideal opportunity for a proactive, people-focused professional who takes pride in creating an organized, welcoming, and efficient workplace, and who values a friendly people-centric work environment.\nQualifications:\nHigh school diploma or equivalent; an associate or bachelor’s degree in business administration, accounting, or a related field is a plus.\n\n5+ years of office management or senior administrative experience, ideally within a CPA firm, accounting practice, or other professional services environment.\n\nWorking knowledge of basic billing and payment processing; familiarity with tax season workflows is strongly preferred.\n\nTech-savvy, with genuine excitement about learning and implementing new software;experience with client portals or practice management systems is a plus.\n\nAbility to identifyissues, resolve discrepancies, and follow through without repeated supervision.\n\nPolished communication skills, a warm and client-first demeanor, and the discretion to handle confidential financial information.\n\nAbility to manage competing priorities and meet firm deadlines, especially during peak tax season.\n\nStrong working knowledge of Microsoft Outlook, Word, Excel, and Teams.\n\nBenefits of the Job:\nSalary range of $70,000-$85,000\n\nFully in office, Monday-Friday schedule, with flexibility outside of tax season\n\nGroup health insurance\n\nDental insurance fully covered by the companyand employer-paid life insurance\n\n3 weeks of PTO, increasing with length of service\n\n10 paid holidays\n\nSIMPLE IRA retirement plan with company match\n\nResponsibilities:\nGreet clients and visitors and serve as the welcoming first point of contact in person, by phone, and by email.\n\nSchedule and coordinate client meetings, managing calendars to keep appointments running smoothly, especially during tax season.\n\nManage the intake of client information, ensuring files are complete, accurate, and securely organized.\n\nManage the distribution of tax forms to clients and track what has been sent and returned.\n\nAssistclients with troubleshooting client portal questions, guiding them through uploading and viewing their documents.\n\nHandle light payment processing and ensure client payments are recorded accurately and promptly.\n\nPerform basic billing and invoicing in support of the firm’s client accounts.\n\nPrint, assemble, and distribute reports for staff and client meetings.\n\nCollect and organize data for payroll processing, ensuring accuracy and on-time submission.\n\nChampion new technologyby learning, implementing, and helping the team adopt new software and 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