{"id":1756160,"url":"https://alion.io/job/skofirm-client-intake-coordinator","title":"Client Intake Coordinator","company":{"id":2219975,"name":"skofirm","domain":"skofirm.com","url":"https://alion.io/company/skofirm","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lexington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":75000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2025-11-07T14:17:00Z","employer_posted_date":"2025-11-07","last_verified_at":"2026-10-14T13:26:54Z","board_verified":true,"closed_at":null,"days_open":341,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":340},"description":"JOB TITLE: Client Intake Coordinator\nSTATUS: Non-Exempt\nLOCATION: Lexington\nSUMMARY: Under general supervision and according to established policies and procedures of the General Counsel or their designee, the Client Intake Coordinator (CIC) will perform a variety of duties specific to conflict analysis support, client research, intake and related processes. Role will be responsible for organizing and preparing client matter information for opening and closing of files and for review by the Firm’s General Counsel. Candidates will have a strong desire for analyzing information and making informed decisions based on data research and a strong ability to create and manage processes in an effort to maximize the client intake experience. Ideal for someone who enjoys research and administrative organization.\nDuties and Responsibilities - Conflicts Analyst:\nManage client intake workflow, including engagement letter creation and distribution. \nWork with file opening specialists to ensure protocol is followed and follow-up on items needing additional information. \nPart Time Due Diligence assistance to support conflicts team when needed.\nSupport client file opening and closing process. Team members will support the records team as need to ensure compliance with Firm’s record keeping process, including file opening and/or closing as clients are processed through the client intake process and the conflicts team.\nProvide administrative support when communicating with clients regarding retainers and closing files as needed. \nScreen potential new clients and new matters for existing clients for conflicts when needed. \nManage new client engagement processes, administer the DocuSign process and the Firm’s central repository for engagement letter storage. \nResearch client desirability when reviewing new potential client requests as needed.\nAssist General Counsel with compliance and auditing when requested.\nManage litigation hold letters as directed by the Firm’s General Counsel.\nJob Requirements/Skills:\nHigh level of organizational skills, attention to detail and ability to manage and prioritize a variety of matters while working with multiple attorneys. \nTechnologically savvy with a high proficiency utilizing MS Word, Excel, Outlook, DocuSign, Intact and appropriate client management/intake technology.\nProven analytical skills requiring high level thinking with the ability to make prudent business recommendations related to the client intake process. \nPossess the ability and willingness to learn new technology applications and processes. \nPeople oriented - enjoys interacting and communicating cooperatively with a wide range of colleagues from across the Firm. \nAchievement oriented - enjoys taking on challenges while being proactive. \nCapable - shows initiative and can be trusted to perform assigned tasks and duties in a deadline-driven environment. \nTeam member who maintains the willingness and mentality to get the work completed when needed. Adaptable and flexible.\nKnowledge, Skills & Abilities Required:\nProven experience as a Client Intake Administrator within a professional services setting. Law Firm preferred. \nExceptional written and oral communication skills.\nExcellent interpersonal skills, with focus on rapport-building and listening.\nAbility to collaborate with attorneys, paralegals and other legal assistants throughout the Firm to ensure best practices are applied across the organization.\nJob Type: Full-time in-office. Normal work week is 40 hours. Work additional or irregular hours to perform essential duties as required.\nPHYSICAL REQUIREMENTS:\nThis position requires sitting for the majority of the workday. May lift up to 5 - 10 lbs.\nIMMEDIATE SUPERVISOR:\nGeneral Counsel and/or his/her designee.\nStoll Keenon Ogden PLLC is an Equal Opportunity Employer dedicated to workforce diversity and is committed to providing equal opportunity in all areas of employment. SKO offers a competitive salary and benefits package. Final candidates are required to pass a pre-employment criminal background check.\nThe statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned, and requirements may vary from time to time.","description_format":"text","description_chars":4223,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-03T10:51:10Z"}],"visa":[],"liveness":{"score":3,"band":"cold","label":"Long shot","p_open":1,"p_active":0.119,"p_room":0.28,"age_days":340,"expected_fill_days":21,"reasons":["conf:3","win:tail","crowd:"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/skofirm-client-intake-coordinator","json_url":"https://alion.io/job/skofirm-client-intake-coordinator.json","meta":{"generated_at":"2026-10-14T17:14:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22041,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2219975},"rest":"https://alion.io/mcp/rest/get_company?id=2219975"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fskofirm-client-intake-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fskofirm-client-intake-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fskofirm-client-intake-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/skofirm-client-intake-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fskofirm-client-intake-coordinator"}]}