Member Experience Coordinator - MA - Newton
Small Door is membership-based veterinary care designed with human standards that is better for pets, pet parents, and veterinarians alike. Through our membership model, we deliver exceptional care, 24/7 telemedicine, transparent pricing, and modern hospitality in thoughtfully designed, stress-free spaces.
Founded in 2019 with our flagship location in Manhattan’s West Village, Small Door has quickly expanded across the East Coast. In July 2026, Small Door and Bond Vet merged to build a more connected, accessible, and compassionate veterinary care experience across routine, primary, and urgent care. The combined organization will span more than 55 clinics across major Northeast, Mid-Atlantic, and Midwest markets, serving over half a million pets.
This role will play an important part in shaping the next chapter of our combined organization and advancing our shared mission to transform veterinary care.
At Small Door, our Member Experience team is part of a supportive and collaborative network invested in their growth. Our Member Experience team has the opportunity to work hand-in-hand with our medical team and have direct interactions with our members and their furry friends. We are committed to a healthy work/life balance by leveraging state-of-the-art technology to help cut down on repetitive administrative tasks, and are dedicated to creating and maintaining a positive work culture. Small Door is also the first and only veterinary provider in the country to earn Certified B-Corp status - meaning we abide by strict standards!
What you'll do
Own front-of-house communication across phone, Slack, Dialpad, and in-person - simultaneously, all day
Manage appointment scheduling, wait times, and real-time flow of a busy practice
Support members through all types of visits - new memberships, routine care, and emotionally heightened sick or urgent visits - with warmth and steadiness
Handle medical billing communications, send surgery estimates, and follow up on outstanding items
Coordinate closely with nurses, doctors, other veterinary practices, and telehealth staff to keep care moving without gaps
Assist with front-of-house clinical support tasks such as prescription medication hand-off and drop-offs
Drive proactive member outreach, forward pre-booking, and Google review solicitation to support practice growth
Seek out member feedback and route it to the right channels
Maintain a clean, welcoming, on-brand environment that reflects our commitment to exceptional care
Who you are
2+ years in a hospitality-forward role - veterinary or medical experience is a genuine plus
Comfortable switching between tasks quickly without losing quality or composure
Strong communicator - written, verbal, and in the room
Empathetic by nature, especially with anxious or emotional clients
Familiar with medical billing concepts or eager to learn them fast
Comfortable with Slack, scheduling systems, and tech in general
Available for 40 hours/week including one weekend day
Ability or willingness to cover at other NYC locations as needed - not required, but a plus for scheduling flexibility and career growth within the region
Able to lift up to 25 lbs occasionally
Comfortable working occasional solo shifts (with the support of clinical staff and your Practice Manager as needed)
What you'll get
Competitive salary
Health, dental + vision insurance
401K (plus 4% company match)
Upward mobility and growth opportunities
Generous paid-time off, parental leave, and company wide holidays
Commuter benefits, Monthly Health & Wellness stipend
Discounted veterinary care for your loved ones
An opportunity to make a real impact on the people around you
A collaborative group of people who live our core values and have your back
Small Door is proudly committed to creating a diverse, inclusive and equitable workplace. We encourage qualified applicants of every background, ability, and life experience to apply to appropriate employment opportunities.