{"id":1998635,"url":"https://alion.io/job/smart-care-solutions-administrative-assistant","title":"Administrative Assistant","company":{"id":3128354,"name":"Smart Care","domain":"smartcaresolutions.com","url":"https://alion.io/company/smart-care-solutions","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":17,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":83000,"period":"year","method":"role_country_seniority_unknown","sample_n":9949},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-28T00:00:00Z","employer_posted_date":"2026-08-28","last_verified_at":"2026-10-15T04:21:36Z","board_verified":true,"closed_at":null,"days_open":48,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":48},"description":"We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to provide administrative and clerical support to our team. The successful candidate will help ensure smooth day-to-day operations by managing schedules, correspondence, records, and other office-related tasks.\nKey Responsibilities\nProvide administrative and clerical support to managers, staff, and departments.\nAnswer and direct phone calls, emails, and other correspondence professionally.\nSchedule appointments, meetings, and conferences.\nMaintain calendars and coordinate meetings and events.\nPrepare, format, and proofread documents, reports, presentations, and correspondence.\nMaintain accurate electronic and paper filing systems.\nEnter, update, and maintain data and records.\nOrder office supplies and monitor inventory.\nProcess invoices, expense reports, and other administrative documents as needed.\nGreet visitors and provide professional customer service.\nAssist with travel arrangements and meeting logistics.\nCoordinate communication between departments, clients, vendors, and other stakeholders.\nMaintain confidentiality of sensitive company and employee information.\nPerform other administrative duties and special projects as assigned.\nQualifications\nHigh school diploma or equivalent required; associate degree preferred.\nPrevious administrative or office support experience preferred.\nStrong organizational and time-management skills.\nExcellent written and verbal communication skills.\nProficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.\nAbility to handle multiple tasks and prioritize work effectively.\nStrong attention to detail and accuracy.\nProfessional, friendly, and dependable demeanor.\nAbility to work independently and as part of a team.\nKey Skills\nAdministrative support\nCalendar and appointment management\nData entry and record keeping\nMicrosoft Office\nCustomer service\nWritten and verbal communication\nOrganization and time management\nConfidentiality and professionalism\nMultitasking and problem-solving\nWork Environment\nThis position may involve working in a professional office environment and regularly communicating with employees, customers, vendors, and other stakeholders. The Administrative Assistant should be comfortable managing multiple priorities in a fast-paced environment.\nPhysical Requirements\nAbility to sit and work at a computer for extended periods.\nAbility to communicate effectively by phone, email, and in person.\nAbility to occasionally lift or move office supplies and materials.\nEqual Opportunity\nWe are committed to providing equal employment opportunities to all qualified applicants and maintaining a professional, inclusive, and respectful workplace.\n About Smart Care\nSmart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC.\nSmart Care is an Equal Employment Opportunity/AffirmativeAction Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care’s application or hiring process due to a disability, please contact the Human Resources department at .","description_format":"text","description_chars":3614,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Food & Beverages","Manufacturing","Maintenance, Repair & Operations (MRO)"],"lifecycle":[{"event":"open","at":"2026-10-07T10:10:08Z"}],"visa":[],"liveness":{"score":7,"band":"cold","label":"Long shot","p_open":1,"p_active":0.241,"p_room":0.28,"age_days":48,"expected_fill_days":20,"reasons":["conf:1","stale_co","win:tail","crowd:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/smart-care-solutions-administrative-assistant","json_url":"https://alion.io/job/smart-care-solutions-administrative-assistant.json","meta":{"generated_at":"2026-10-15T14:47:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22517,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3128354},"rest":"https://alion.io/mcp/rest/get_company?id=3128354"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsmart-care-solutions-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsmart-care-solutions-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsmart-care-solutions-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/smart-care-solutions-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsmart-care-solutions-administrative-assistant"}]}