{"id":3772974,"url":"https://alion.io/job/smart-workforce-solutions-executive-assistant-remote","title":"Executive Assistant (Remote)","company":{"id":4510679,"name":"Smart Workforce Solutions","domain":null,"url":"https://alion.io/company/smart-workforce-solutions","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":["ZA"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Xero","optional":false}],"status":"live","first_seen_at":"2026-10-30T14:01:03Z","employer_posted_date":null,"last_verified_at":"2026-10-30T14:01:03Z","board_verified":false,"closed_at":null,"days_open":8,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":8},"description":"The Role\nRemote (South Africa) | Supporting an International Company \n\nMonday – Friday, Approx. 5:00 AM – 1:00 PM SAST (1:00 PM – 9:00 PM Brisbane time) with flexibility for events and quarterly planning days | Full-Time \n\nR30 000 per month\n\nExperience the freedom of working remotely while serving as the central operational anchor for an international multi-brand portfolio.\n\nAs the Executive Assistant, you will own the end-to-end operational execution, database management, and daily administrative systems for a business owner overseeing multiple holistic wellness and education brands. You will serve as the core operational anchor, bridging high-level project coordination, event moderation, basic financial bookkeeping, and customer inquiries with warmth and precision.\n\nWhat You'll Do\n\n Event Management & Zoom Coordination: Coordinate live and online Zoom events end-to-end, manage registrations on Trybooking/Eventbrite, execute reminder campaigns, and moderate live sessions.\n\n Database Management & Data Hygiene: Perform monthly CRM/database synchronizations, manage contact tagging, build attendee profiles, and maintain data hygiene across all platforms.\n\n Executive Support & Daily Triage: Manage daily email triage across multiple inboxes and maintain an extensive reminder system for client follow-ups, bill payments, and team milestones.\n\n SOP & Operations Oversight: Develop, update, and standardize Standard Operating Procedures (SOPs) to eliminate operational errors and streamline business workflows.\n\n Financial Bookkeeping: Execute basic weekly financial bookkeeping in Xero across up to 10 entity files, including recurring transaction coding and pricing updates.\n\n Social Media & Customer Support: Monitor incoming social media inquiries, provide warm customer account support, and handle basic Canva content curation when needed.\n\n Cross-Functional Project Coordination: Manage external vendor relationships and track special projects such as book publishing, course launches, and digital media conversions.\n\nWhat You Bring\n\n Experience & Certifications: 5+ years of senior executive assistant, operational, or business support experience handling fast-paced workflows.\n\n Core Technical/Specialized Skills: Proficiency with Xero bookkeeping, event platforms (Trybooking/Eventbrite), CRM tools (GoHighLevel or equivalent), Zoom moderation, and Canva.\n\n Background & Domain Expertise: Strong understanding of digital sales funnels, marketing launch environments, customer journeys, and alignment with holistic/heart-centered values.\n\n Technical Translation / Delivery: First-language English proficiency (written and spoken) with flawless grammar, spelling, and high-level proofreading capabilities.\n\n Working Style: Meticulous attention to detail, strong problem-solving independence, and a collaborative, empathetic communication style.\n\nRemote Work Requirements\n\n Hardware: Reliable personal laptop or desktop capable of running all role-required software.\n\n Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.\n\n Workspace: A dedicated, quiet, and professional home-office environment.\n\n Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.\n\nConnecting the extraordinary talent of South Africa with businesses around the 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