{"id":3426800,"url":"https://alion.io/job/smartbear-executive-assistant","title":"Executive Assistant","company":{"id":2535,"name":"SmartBear","domain":"smartbear.com","url":"https://alion.io/company/smartbear","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":42,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Somerville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":90000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GitHub","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Swagger","optional":false}],"status":"live","first_seen_at":"2026-10-28T20:23:31Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-02T08:01:52Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"SmartBear delivers application integrity for modern tech stacks, ensuring continuous, measurable assurance that software just works as intended with governance to operate at AI speed and scale. SmartBear offers deep test automation, API lifecycle management, and observability capabilities. With integrations across the SDLC, it sets a new quality standard for application delivery teams.\nSmartBear is trusted by developers, testers, and software engineers across 32,000 organizations, including 75% of the largest financial institutions and industry leaders such as Adobe, JetBlue, and Microsoft. SmartBear’s open source tools are downloaded more than 100 million times a month and have earned over 30,000 GitHub stars from the developer community. With its best-loved brands, including Swagger, TestComplete, Reflect, QMetry, Zephyr, and more, SmartBear meets customers where they are to make our technology-driven world a better place. Learn more at www.smartbear.com, or follow us on LinkedIn, X, and Reddit. \nAt SmartBear, you will be part of a dynamic team solving one of the most critical challenges facing modern businesses: ensuring the integrity of software in an AI-driven world. Whether you are working directly with customers, driving go to market strategies, supporting operations, building products, or enabling teams, your contributions help shape the future of software quality for organizations worldwide. Join us in our mission.\nExecutive Assistant\nProvide high-trust administrative support to C-suite executives, coordinating complex calendars, travel, and executive priorities.\nPlay a key role in ensuring seamless executive, board, and quarterly business review meetings through proactive planning and follow-through.\nCollaborate across the executive assistant team and business functions while handling sensitive information with discretion.\nAbout the Role\nAs an Executive Assistant you will:\nManage complex calendars and day-to-day scheduling for executive leadership team members, board meetings, quarterly business reviews, and executive team meetings.\nCoordinate domestic and international travel arrangements, including flights, hotels, and ground transportation, and process expenses accurately and promptly through Concur.\nPrepare meeting agendas and documents, and oversee meeting logistics including room bookings, catering, technology, setup, and event coordination.\nWelcome and coordinate confidential executive-level candidates during onsite interviews, ensuring a professional and discreet experience.\nRespond to selected administrative requests from executive leadership direct reports, prioritizing competing needs and communicating progress and completion.\nSupport onboarding for new C-suite executives, anticipating needs, coordinating logistics, and partnering with internal stakeholders to ensure a smooth transition.\nWe are looking for you if you have:\n2-5 years of experience providing executive administrative support, including support for C-suite executives.\nHigh school diploma or GED required.\nProficiency with Microsoft Office applications, particularly Outlook, and experience managing complex scheduling and communications.\nExcellent organization, attention to detail, and ability to prioritize multiple time-sensitive requests with minimal oversight.\nStrong written and verbal communication, sound judgment, discretion with confidential information, and a collaborative, proactive approach.\nWhy you should join the SmartBear crew:\nYou can grow your career at every level.\nWe invest in your success as well as the spaces where our teams come together to work, collaborate, and have fun.\nWe love celebrating our SmartBears; we even encourage our crew to take their birthdays off.\nWe are guided by a People and Culture organization - an important distinction for us. We think about our team holistically - the whole person.\nWe celebrate our differences in experiences, viewpoints, and identities because we know it leads to better outcomes.\nDid you know?\nOur main goal at SmartBear is to make our technology-driven world a better place.\nSmartBear is committed to ethical corporate practices and social responsibility, promoting good in all the communities we serve.\nSmartBear is headquartered in Somerville, MA with offices across the world including Galway Ireland, Bath, UK, Wroclaw, Poland and Bangalore, India.\nWe’ve won major industry (product and company) awards including SD Times, DeveloperWeek's Devies Award, the AI Breakthrough Award, and BuiltIn Best Places to Work.\nSmartBear is committed to creating an inclusive workplace for employees where all individuals are treated with respect and dignity. We are an equal opportunity employer and make employment decisions based on merit, qualifications, and business needs. We do not discriminate on the basis of race, color, religion, sex, national origin, age, gender, disability, veteran status, sexual orientation, or any other protected status under applicable laws. We are dedicated to fostering a workplace that reflects a diversity of thought and experience as well as our values of being smart, open, driven, accountable, and curious.\nAt SmartBear, we believe transparency in pay is part of how we build trust-with our employees, candidates, and community. Our compensation philosophy is grounded in market competitiveness, internal equity, and rewarding impact. \nWe encourage candidates to view compensation as part of their total rewards experience at SmartBear. This includes performance-based bonuses for eligible roles, a generous benefits package that supports employees’ health and well-being, and promotes work-life balance through flexible time off and hybrid work options. You can build your career at SmartBear through professional development opportunities, and an inclusive, collaborative culture where everyone can thrive. \nYour SmartBear total rewards compensation package includes base salary and may also include a performance bonus plan. The base salaryrange for this role is listed below. Actual compensation is determinedbased on several factors, including relevant experience, skills, internal equity, and geographic location.\nEstimated Base Salary Range\n$90,000—$100,000 USD","description_format":"text","description_chars":6211,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Flexible time off","Hybrid work","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Software Testing & QA","Integration & API Management","Developer Tools","Observability & APM"],"lifecycle":[{"event":"open","at":"2026-10-28T22:46:37Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":42,"reasons":["conf:2","win:early","comp:junior"],"computed_at":"2026-11-02T06:13:15Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/smartbear-executive-assistant","json_url":"https://alion.io/job/smartbear-executive-assistant.json","meta":{"generated_at":"2026-11-02T10:10:44Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14122,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2535},"rest":"https://alion.io/mcp/rest/get_company?id=2535"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsmartbear-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsmartbear-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsmartbear-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/smartbear-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsmartbear-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3426800}},{"tool":"search_jobs","arguments":{"company":"smartbear.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3426800},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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