{"id":3535837,"url":"https://alion.io/job/smartcentres-property-tax-coordinator","title":"Property Tax Coordinator","company":{"id":2551557,"name":"SmartCentres","domain":"smartcentres.com","url":"https://alion.io/company/smartcentres","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vaughan, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":65000,"currency":"CAD","period":"year","gross":null,"usd_annual":46648},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-30T04:00:00Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-02T13:02:50Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Job Title: Property Tax Coordinator \nReports To: Senior Property Tax Manager\nDepartment: Property Tax\n\nResponsibilities:\nReview and process property tax bills for payment and accuracy in a timely manner\nResolve issues with municipal tax & finance departments and collect additional back up and/or additional information on charges.\nTrack tax bill due dates to ensure no missing bills\nFollow up diligently with Accounts Payable to ensure that tax payment cheques are received on time for mailing to meet due dates\nPrepare and maintain property tax department assessment and tax databases\nNotify Property Tax Associates when assessment notices received\nReview notices for accuracy of information (company name, address, roll number, acreage)\nRequest assessment related information from all provinces;\nUpdate Assessment Database and portfolio list to reflect any sales/severances/consolidations\nPrepare tax department assessment appeal applications; follow up on payments of appeal fees\nUpdate and maintain assessment appeals database;\nUpload appeal related documents and correspondence to Sharepoint\nTrack and follow up on outstanding assessment appeal refunds and decisions; notify associates and request tax calculations\nProvide tax department and consultants with weekly calendar of due dates for tax appeals, hearings, etc.;\nPrepare purchase orders for consultants and lawyers through Yardi\nRespond to tenant tax queries and inter-company requests.\nAssist with special projects and reporting;\nOrganize in person meetings and take minutes\nObtain necessary approvals for the team\nProvide support to a team of seven associates\nPick up and sort mail\nPerform special assignments as required\n\nAcademic/Professional Requirements:\nCertified Municipal Revenue Professional (preferred);\nUniversity Degree or College Diploma required;\nPublic Administration Diploma (preferred).\n\nRequired Skills/Experience:\n1 – 3 years’ experience in Property Assessment and Tax as applied to real estate development, property and asset management;\nBasic knowledge of property assessment and tax legislation;\nCapacity to work under pressure and meet tight deadlines;\nExperienced using Microsoft Office (Word and Excel);\nSelf-motivated and challenge oriented;\nAble to manage changing priorities;\nAbility to implement creative solutions for department administrative functions – i.e. process improvement design so that high-volume functions are performed in an efficient, time-saving manner without sacrificing accuracy;\nExposure to accounting preferred;\nGood oral and written communication skills with the ability to effectively communicate across all levels within the organization;\nAttention to inter-company processes;\nA proven “Team Player”;\nStrong organization skills, with excellent technical, research and analytical skills;\nDynamic and action orientated;\n\nValues\nThe Property Tax Coordinator must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Property Tax Coordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the company’s interests. The Property Tax Coordinator shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. Property Tax Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.\n\nThe expected base pay range is: $50,000 - $65,000. The base pay range is for the primary location for which the job is posted. SmartCentres values the contribution of our Associates, and our individual salaries may vary based on the geographical location of successful candidates, as well as their experience, qualifications or skills.\n\nSmartcentres does not use artificial intelligence (AI) tools in its own applicant tracking system, and all hiring decisions are made by our recruitment / hiring team. AI may be used by external platforms or third-party agencies during the application process. Applicants should be aware that such external platforms operate independently of the employer.\n\nThe role posted is for an existing, active vacancy.\n\nWe are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. 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