{"id":1157561,"url":"https://alion.io/job/smiinc-administration-services-coordinator-in-office-must-be-located-near-carrollton-ga","title":"Administration Services Coordinator (in-office, must be located near Carrollton, GA)","company":{"id":20240,"name":"Smiinc","domain":"smi-inc.com","url":"https://alion.io/company/smiinc","size_band":"1001-5000","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":74000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":594},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-09-23T22:12:36Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T02:52:34Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"It's fun to work in a company where people truly BELIEVE in what they're doing!\nWe're committed to bringing passion and customer focus to the business.\nSMI is a leading provider in government payment solutions, developing state-of-the-art solutions and running complex human services operations. We are focused on serving our government clients and their end-customers: some of the most in-need families and individuals in the United States. Our mission is to “Go the Extra Mile with a Passion to Serve”. With over 50 years in operation as a family-owned and operated business, SMI has grown to over 700 employees across the country. SMI considers its employees and customers as part of our extended family. We are truly a family, serving families. \n\nThe Corporate Services Coordinator supports the day-to-day operations of SMI's Corporate Office by providing front office, administrative, mail, facilities, hospitality, meeting, and general corporate support. This position serves as a central resource for employees, visitors, vendors, and various departments and is responsible for helping ensure the Corporate Office remains professional, organized, welcoming, secure, and well-supported.\nThe Corporate Services Coordinator works closely with departments throughout the organization, including Accounting, Human Resources, and Administration, and must demonstrate strong organization, professionalism, confidentiality, initiative, and a willingness to assist wherever needed. A wide degree of creativity, flexibility, and latitude is expected.\nFront Office & Corporate Services\nServe as a professional and welcoming point of contact for employees, visitors, vendors, partners, and guests entering the Corporate Office. Provide appropriate assistance and follow established visitors and security procedures.\nProvide general administrative and front office support to departments and leadership as needed.\nAssist with company errands and other general corporate needs as requested.\nCorporate Mail & Shipping\nCoordinate all Corporate Office mail services, including receiving, sorting, scanning, distributing, and mailing correspondence.\nPrepare outgoing mail, including postage and certified mail, and ensure items are processed accurately and timely.\nReceive incoming packages and coordinate internal distribution.\nPrepare, package, and coordinate outgoing shipments and maintain applicable tracking information.\nAssist departments with special mailing and shipping needs as requested.\nAccounts Payable & Banking Support\nWork closely with the accounting team to provide administrative support for check deposits and other related items.\nAssist with preparing and processing bank deposits as directed.\nCoordinate certified mail and other trackable financial correspondence.\nMaintain confidentiality and proper handling of checks, financial information, and other sensitive documents.\nOffice Supplies & Workplace Support\nMonitor and maintain appropriate inventory of general office supplies. Order office supplies and special-requested items for departments as needed, including but not limited to coffee, water, paper, kitchen, meeting, and hospitality supplies.\nCoordinate with cleaning staff and other vendors as needed regarding office needs, special requests, supplies, scheduling, or areas requiring attention.\nCommunicate facility maintenance or repair needs to the appropriate internal or external resource.\nMeetings, Meals & Corporate Hospitality\nServe as an office host for all in-office meetings, corporate lunches, employee gatherings, and other scheduled events. Work with internal teams, restaurants, caterers, and vendors to ensure hospitality needs are coordinated effectively.\nCoordinate meals, refreshments, room setup, supplies, and other hospitality needs for meetings and events.\nAssist with setup and breakdown for meetings and events as needed.\nEnsure all requested business/audio/visual supplies for meetings are available and ready in the meeting room.\nSecurity & Office Access\nAssist with Corporate Office security and access-related administrative needs.\nAssist employees with routine access needs and coordinate issues with the appropriate department or vendor.\nFollow established procedures for visitors, badges, office access, and other security-related matters.\nPromptly communicate security or facility concerns to the appropriate member of management.\nAdministrative & Departmental Support\nProvide administrative support for special projects and corporate initiatives as assigned.\nSupport various departments with administrative tasks during periods of increased workload or special projects.\nCoordinate with vendors and service providers as needed for Corporate Office services.\nMaintain accurate records, receipts, invoices, tracking information, and other documentation related to assigned responsibilities.\nPrepare vehicle fleet report each month (compile mileage for all company vehicles).\nPerform other related duties and responsibilities a\nThe Corporate Services Coordinator is expected to approach the position with flexibility and a service mindset. Because this role supports the overall Corporate Office, responsibilities may change based on business needs, meetings, events, visitors, and special projects.\nHigh school diploma or equivalent required. A minimum of three years of experience in administration, corporate services, hospitality, reception, or a related field is preferred. An equivalent combination of education and experience that demonstrates the knowledge, skills, and abilities necessary to successfully perform the duties of the position will also be considered.\n-Must be fluent in English\n-Basic knowledge of Microsoft Windows/Office\nMUST BE LOCATED NEAR CARROLLTON,GA. Position is in-office.\nAnnual pay rate starts at 50,000 (USD).\nOther Perks:\nBenefits effective after 30 days of employment\n 401(k)\nGym Membership Reimbursements\nCareer Growth Opportunities\nExciting, Fun, & Supportive Work Environment\n Coworkers Who Feel Like Family\nWe are an Equal Opportunity Employer. We are a Drug-Free Workplace. #WeHireVets-Spouse #WelcomeVets","description_format":"text","description_chars":6100,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Growth opportunities","Gym membership"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Payments"],"lifecycle":[{"event":"open","at":"2026-09-23T22:12:36Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":27,"reasons":["conf:2","win:early"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/smiinc-administration-services-coordinator-in-office-must-be-located-near-carrollton-ga","json_url":"https://alion.io/job/smiinc-administration-services-coordinator-in-office-must-be-located-near-carrollton-ga.json","meta":{"generated_at":"2026-09-24T14:11:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}