Administrative Assistant, Editorial Coordinator

If you have any questions about the position or our application process, reach out to us at [email protected].

Department

Job Description

Job Summary

Support the work operations of the journal Meridians: feminism, race, transnationalism Editor(s), partnering in the timely and professional production of each issue. As the Editorial Office Assistant for the journal, serve as its first point of contact with authors, reviewers and the press, representing the journal, Smith College, and the college’s academic mission with professionalism and integrity.

Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Essential Functions

Editorial Operations (50%):

• Assist the MeridiansEditor and the Administrative Manager in the publication of the journal.
• Coordinate workflow and communication between contributors, editor, guest editors, editorial board, and publisher.
• Coordinate all aspects of the submissions and publication process including intake, peer reviewer assignments, dispositions, auditing of Scholar One, issue content development and management, copy-editing, proof-reading, fact-checking, and copyright agreements, to ensure excellence in the quality of the publication and a high degree of professionalism in its operations.
• Respond to inquiries and provide general information for publishers, editorial board, guest editors, reviewers, and contributors.
• Perform related tasks as needed.

Communication (20%):

• Support the MeridiansEditor and the Administrative Manager of the Editorial Office in sustaining the flow and quality of double-anonymized peer review, timely dispositions, issue content development, issue marketing and branding, as well as communication and collaboration with the publisher.
• Office-based communications, including dissemination of event notices across multiple platforms; serve as webmaster for the Meridianswebsite, overseeing production of publicity and recruitment materials, including graphic design of event flyers and posters.
• Oversee the production, copyediting, and proofreading of monthly Meridiansnewsletter and social media content.
• Partner with other campus departments and offices in intercampus and alumnae communications.

Administrative Support (20%):

Support the MeridiansAdministrative Manager in the day-to-day operations and coordination of workflow of the MeridiansProject, including:

• Coordination of space use, including scheduling, general maintenance, catering, set up for events, and external booking requests through 25Live.
• Hiring, training and supervising student workers as needed, including facilitation of weekly student intern meetings, in coordination with the Administrative Manager, ensuring that events are appropriately scheduled in the shared calendar, and taking notes of items presented and decided at each meeting.
• Providing coordination and administrative support for programs, events, and workshops of the MeridiansProject.
• Coordination with other departments and programs on campus as appropriate and assist with college-wide events as necessary.
• Provide executive assistant support to the Editor as needed: arrange meetings, coordinate calendars, campus space, take minutes of meetings as needed; support photocopying, printing or other document publication needs for meetings; assist with provision of technical support, including supplies, equipment, and set up for events and online programming.

Other Duties as Assigned (10%):

• Projects that support the overall direction of the journal and its integration with the college.
• Perform other duties as assigned by management.

MINIMUM REQUIREDQualifications:

• BA -Fields: WGSS, Area Studies, Race & Ethnicity, Cultural Studies, or similar
• Minimum of 2 years experience in publishing and/or academia
• Areas: Operational and transactional experience within an academic or intellectual enterprise.
• Experience with budget management and communications via print, web and social media.
• Minimum two years working with undergraduates and faculty to support their learning, teaching, and/or research preferred.

Knowledge of:

• Editorial Content Management Systems, preferably ScholarOne; Google Suite; Microsoft Suite; Wordpress or similar; Canva; Mailchimp; Zoom/webinar platforms; social media platforms

Skills:

• Excellent time management and attention to detail required

PreferredQualifications:

• MA/MFA/pursuing Ph.D. -Fields: WGSS, Area Studies, Race & Ethnicity, Cultural Studies, or similar

Knowledge of:

• Languages beyond English

Skills:

• Google Suite, Microsoft Suite, ScholarOne CMS or equivalent, Wordpress, Mailchimp, Canva

Compensation

Position Type

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application.

You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at [email protected].

As set forth in our mission and values, Smith College is committed to promoting a culture of equity and inclusion among students, staff and faculty. The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination.