{"id":2168342,"url":"https://alion.io/job/smith-micro-people-operations-specialist","title":"People Operations Specialist","company":{"id":692255,"name":"Smith Micro","domain":"smithmicro.com","url":"https://alion.io/company/smithmicro","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":null},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Braga, Portugal"],"countries":["PT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":18000,"max_usd":43000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2233},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-09T09:57:29Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-14T12:43:54Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"About the Role\nWe are looking for a detail-oriented and people-focused People Operations Specialist to join our team in Braga.\nIn this role, you will support the day-to-day HR operations, payroll coordination, benefits administration, compliance documentation, and office management activities that help our business run smoothly. You will work closely with our Global HR team, local management, employees, and external partners to ensure HR processes are accurate, efficient, and delivered on time.\nThis is a hands-on, operational role suited to someone who enjoys working across different areas of HR, is comfortable managing multiple priorities, and takes pride in providing reliable support to employees and managers.\nHR Operations & Employee Lifecycle\nManage day-to-day HR administration, including employee records, personnel files, employment documentation, and employee lifecycle changes.\nPrepare and maintain employment contracts, amendments, employee status changes, and other HR documentation.\nSupport onboarding and offboarding processes, ensuring all required documentation, registrations, and administrative steps are completed on time.\nMaintain accurate and up-to-date employee information across HR systems, spreadsheets, and document management tools.\nProvide administrative support for performance management, salary reviews, and other employee-related processes.\nPayroll, Benefits & Administration\nCoordinate monthly payroll preparation by collecting and validating payroll inputs, including absences, leave records, bonuses, deductions, and employee changes.\nWork closely with external accountants, payroll providers, and finance partners to support accurate and timely payroll processing.\nAdminister employee benefits, including private health insurance, and respond to employee queries related to benefits and associated documentation.\nMaintain accurate records of annual leave, sick leave, parental leave, and other employee absences.\nPrepare employee documentation required for payroll, benefits, banking, and other administrative requests.\nCompliance, Audit & Documentation\nMaintain complete, accurate, and audit-ready HR and employee documentation.\nSupport internal and external audits, including SOX-related reviews, by gathering and organizing relevant records.\nCoordinate employee registrations, employment terminations, and other required submissions through applicable local administrative and government systems.\nCoordinate health and safety training with external providers and maintain the relevant documentation.\nWork with the Global HR team, external accountants, and legal advisors on employment documentation and local compliance requirements.\nEmployee Experience & Engagement\nAct as a local point of contact for employees and managers on routine HR questions, benefits, leave, documentation, and workplace matters.\nSupport employee engagement and development initiatives, including planning, coordination, communications, and logistics.\nOrganize team events, office activities, and other initiatives that contribute to a positive employee experience.\nGather employee feedback and identify opportunities to improve HR services and workplace processes.\nRepresent the company at relevant external HR events when appropriate.\nOffice Administration & Business Support\nCoordinate day-to-day office administration to ensure a well-organized and efficient working environment.\nLiaise with suppliers, banks, external accountants, building management, and other service providers.\nOrganize and track invoices, coordinating with external accounting partners and relevant invoicing platforms.\nManage office supplies, equipment, maintenance requests, repairs, and fixed asset reporting.\nSupport vendor coordination and gather information for contract, service, and pricing discussions.\nCoordinate travel arrangements, hotel bookings, visitor logistics, and office events as needed.\nWhat We're Looking For\n2-4 years of experience in HR administration, People Operations, payroll coordination, office administration, or a related role.\nExperience supporting employee lifecycle processes, payroll inputs, benefits administration, absence tracking, and HR documentation.\nFamiliarity with HR systems, spreadsheets, document management tools, and administrative or government portals.\nStrong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.\nExcellent communication and interpersonal skills, with a service-oriented approach to supporting employees and managers.\nProfessional fluency in Portuguese and English\nAbility to handle confidential employee information with discretion and professionalism.\nA proactive, hands-on mindset and the ability to identify opportunities to simplify processes and improve administrative workflows.\nComfortable collaborating with different teams, external partners, and stakeholders in an international working environment.","description_format":"text","description_chars":4929,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Portuguese","level":"Advanced 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