{"id":3152030,"url":"https://alion.io/job/smiths-group-it-admin-analyst-ftc-12-months","title":"IT Admin Analyst (FTC 12 Months)","company":{"id":5486,"name":"Smiths Group","domain":"smiths.com","url":"https://alion.io/company/smiths-group-plc","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":91,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":27,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Analytics","role_family":"Analytics","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bengaluru, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":13000,"max_usd":30000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":1713},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"ServiceNow","optional":false}],"status":"live","first_seen_at":"2026-10-23T09:12:57Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-25T04:36:08Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.\nSmiths Detection is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.\nOur expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.\nThis results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.\n Job Purpose:\nThe IT Admin Analyst is responsible to support the IT Admin Lead in managing the end-to-end procurement process by raising Purchase Requisitions (PRs), coordinating with stakeholders and approvers for timely conversion to Purchase Orders (POs), and ensuring effective communication with requestors, including senior leadership teams.\nIn addition to the above, the role supports IT administration activities including documentation management, procurement reporting, asset tracking analysis, governance reporting, and process coordination to ensure effective IT operations and stakeholder communication.\nDuties:\nPR/PO Process Activities:\nRaise and manage Purchase Requisitions (PRs) in accordance with established IT procurement processes and policies.\nCoordinate with business stakeholders to gather and validate procurement requirements and supporting documentation.\nTrack the status of PRs and proactively follow up with approvers to ensure timely approvals.\nLiaise with procurement, finance, and vendor management teams to facilitate smooth conversion of PRs into Purchase Orders (POs).\nMonitor procurement timelines and escalate delays or bottlenecks to the IT Admin Lead as required.\nProvide timely and accurate status updates to requestors, including senior leaders and key business stakeholders.\nMaintain procurement records, approval trails, and related documentation for audit and compliance purposes.\nEnsure adherence to organizational procurement policies, budget controls, and approval workflows.\nSupport the IT Admin Lead in managing vendor onboarding and procurement-related administrative activities when required.\nPrepare and maintain procurement trackers, dashboards, and reports to monitor request volumes, approval turnaround times, and PO issuance status.\nBuild and maintain strong working relationships with internal stakeholders, approvers, procurement teams, and vendors.\nIdentify opportunities to improve procurement processes and enhance efficiency through process standardization and proactive follow-up.\nReporting & Analytics\nPrepare and maintain procurement dashboards and trackers to monitor PR, approval, and PO status, ensuring visibility of pending actions and turnaround times.\nGenerate periodic reports on procurement requests, approval aging, PO conversion rates, and spend trends to support operational decision-making.\nAnalyze procurement data to identify process bottlenecks, delays, and improvement opportunities, providing actionable insights to the IT Admin Lead.\nDevelop and share management reports and status summaries for key stakeholders, including senior leadership, highlighting procurement performance metrics and outstanding actions.\nDocumentation & Process Support\nPrepare process documentation, SOPs, user guides, and business documents.\nMaintain documentation repositories and version control.\nSupport audit documentation and compliance reporting.\nTrack action items, project updates, and governance reviews.\nIT Administration Support\nSupport IT asset tracking, inventory reporting, and compliance documentation.\nAssist in procurement reporting, vendor documentation, and purchase records management.\nCoordinate with internal teams for reporting requirements related to IT operations.\nSupport onboarding and offboarding documentation activities.\nAssist the IT Admin Lead in maintaining dashboards and operational metrics.\nStakeholder Management\nBuild and maintain effective working relationships with business stakeholders, procurement teams, finance partners, vendors, and approvers to ensure seamless execution of IT procurement activities.\nAct as the primary point of contact for procurement-related communications, providing timely updates and managing expectations of stakeholders, including senior leadership.\nCollaborate proactively with cross-functional teams to resolve procurement issues, expedite approvals, and ensure requests are fulfilled within agreed timelines.\nContinuous Improvement\nIdentify process inefficiencies, approval bottlenecks, and recurring issues within the IT procurement lifecycle, and recommend practical solutions to improve turnaround times.\nDrive process standardization by developing and maintaining SOPs, trackers, and best practices to enhance operational efficiency and compliance.\nLeverage procurement metrics and analytics to monitor performance, identify improvement opportunities, and support continuous optimization of procurement workflows.\n Qualification:\nDiploma / Any Degree / Post-Graduation\nSkills and Experience:\n3-5 years of experience in IT administration, procurement operations, purchasing support, or a related business operations role.\nStrong understanding of procurement processes, including Purchase Requisition (PR) creation, approval workflows, Purchase Order (PO) tracking, and vendor coordination.\nExcellent stakeholder management and communication skills, with the ability to interact effectively with senior leaders, cross-functional teams, and external vendors.\nProficiency in ERP and procurement tools (e.g., SAP, Ariba, Coupa, ServiceNow, or equivalent), along with advanced skills in Microsoft Excel and reporting tools.\nStrong analytical, organizational, and follow-up skills, with the ability to manage multiple requests, prioritize tasks, and drive timely resolution in a fast-paced environment.\nProfessional Competencies\nStrong organizational and coordination skills.\nHigh level of ownership and accountability.\nProcess-driven with focus on compliance and governance.\nProblem-solving mindset with proactive approach.\nAbility to collaborate across teams and functions.\nFocus on user satisfaction and service excellence.\n Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.\nJoin us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.\nWe believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.\nAt no time during the hiring process will Smiths Detection, nor any of our recruitment partners ever request payment to enable participation - including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website.","description_format":"text","description_chars":7925,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Mechanical Components & Fasteners","Passive Components & Connectors","Homeland Security"],"lifecycle":[{"event":"open","at":"2026-10-23T12:51:55Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":27,"reasons":["conf:4","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/smiths-group-it-admin-analyst-ftc-12-months","json_url":"https://alion.io/job/smiths-group-it-admin-analyst-ftc-12-months.json","meta":{"generated_at":"2026-10-25T05:39:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7861,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5486},"rest":"https://alion.io/mcp/rest/get_company?id=5486"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsmiths-group-it-admin-analyst-ftc-12-months"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsmiths-group-it-admin-analyst-ftc-12-months"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsmiths-group-it-admin-analyst-ftc-12-months"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/smiths-group-it-admin-analyst-ftc-12-months\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsmiths-group-it-admin-analyst-ftc-12-months"}]}