{"id":3687195,"url":"https://alion.io/job/snap-analytics-office-operations-coordinator","title":"Office & Operations Coordinator","company":{"id":688908,"name":"Snap Analytics","domain":"snapanalytics.co.uk","url":"https://alion.io/company/snapanalytics","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Jammu, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-02T15:17:51Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-04T15:35:47Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Work Mode: In our Pune Office\nAbout the role\n\nWe’re looking for a hands-on and dependable Office & Operations Coordinator to support the smooth day-to-day running of our Pune office.\n\nThis role suits someone who is organised, responsive and comfortable taking ownership of multiple operational responsibilities. You’ll work closely with the People team, employees, vendors and other stakeholders to ensure that the office is well managed and employees have a positive, well-supported workplace experience.\n\nKey Responsibilities\n\nOffice Operations\nTake ownership of the day-to-day functioning of the Pune office.\nEnsure office facilities, supplies, equipment and common areas are maintained appropriately.\nCoordinate with building management and external service providers for office-related requirements.\nIdentify operational issues proactively and ensure timely resolution.\nMaintain appropriate office records, trackers and documentation.\nVendor Management\nCoordinate with vendors for housekeeping, maintenance, pantry, stationery, repairs and other office services.\nFollow up on vendor deliverables and ensure services are completed as expected.\nMaintain vendor records, invoices and supporting documentation.\nSupport vendor onboarding, renewals and coordination where required.\n\nFinance & Administrative Support\nMaintain accurate records of office-related expenses.\nCoordinate petty cash invoices, bills and supporting documents with the Finance team.\nManage petty cash and reimbursements responsibly, with clear supporting records and reconciliations.\nSupport procurement and purchase coordination for office requirements.\nEmployee & People Operations Support\nSupport the People team with onboarding and offboarding logistics.\nCoordinate employee assets, access requirements and workplace arrangements with the relevant teams.\nHelp ensure new joiners have a smooth first-day and office experience.\nSupport employee documentation and administrative requirements where needed.\nOffice Events & Employee Experience\nProvide operational support for employee engagement activities, celebrations, Town Halls and other office events.\nCoordinate logistics including materials, vendors, refreshments and office setup.\nBe approachable and responsive to employees requiring day-to-day workplace support.\nTravel & General Coordination\nSupport travel, accommodation and local logistics when required.\nCoordinate office visits and arrangements for colleagues, leadership, vendors and guests.\nProvide administrative support for ad-hoc operational requirements.\nWhat we’re looking for\nPrevious experience in office administration, workplace operations, facilities coordination or a similar role.\nStrong organisation and follow-through.\nComfortable dealing independently with vendors and service providers.\nGood written and verbal communication skills.\nAbility to manage multiple priorities without losing attention to detail.\nResponsible approach to financial documentation, petty cash and company resources.\nGood working knowledge of Microsoft Office tools such as Outlook, Excel and Word.\nComfortable working in a fast-moving environment where priorities can change.\nA proactive mindset. Someone who notices what needs to be done and takes ownership rather than waiting to be instructed.\nWhat good looks like in this role\n\nThe Pune office runs smoothly, employees receive timely support, vendors and operational dependencies are followed through, financial and administrative records remain accurate, and issues are picked up proactively before they become problems.","description_format":"text","description_chars":3554,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Analytics & BI Consulting","Data Engineering & Migration Services"],"lifecycle":[{"event":"open","at":"2026-11-03T15:17:51Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":28,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/snap-analytics-office-operations-coordinator","json_url":"https://alion.io/job/snap-analytics-office-operations-coordinator.json","meta":{"generated_at":"2026-11-04T18:57:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29169,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":688908},"rest":"https://alion.io/mcp/rest/get_company?id=688908"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsnap-analytics-office-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsnap-analytics-office-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsnap-analytics-office-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/snap-analytics-office-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsnap-analytics-office-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3687195}},{"tool":"search_jobs","arguments":{"company":"snapanalytics.co.uk","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3687195},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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