{"id":3891794,"url":"https://alion.io/job/socotec-administrative-assistant","title":"Administrative Assistant","company":{"id":7210,"name":"SOCOTEC","domain":"socotec.com","url":"https://alion.io/company/socotec","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":71,"open_postings":72,"ghost_share":0,"stale_share":0.958,"repost_share":0,"time_to_fill_p50_days":62,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Farmingdale, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"QuickBooks","optional":true}],"status":"live","first_seen_at":"2026-11-06T17:56:43Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-07T22:47:43Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.\nSOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.\nSOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.\n We are looking for a reliable and detail-oriented Administrative Assistant to support our team by helping process and organize field reports from inspectors and engineers. You’ll be responsible for reviewing, formatting, and preparing reports to send to clients-making sure everything is accurate, professional, and ready to go.\nKey Responsibilities:\nReview submitted reports to ensure they’re complete and properly formatted\n\nOrganize and compile reports into final packages for client delivery\n\nFollow up with staff if information is missing or unclear\n\nMaintain organized digital files and records\n\nUpload and manage reports using our internal systems and software\n\n Strong attention to detail and organizational skills\n\nProficient in Microsoft Word, Excel, and Outlook\n\nAble to type accurately and manage repetitive tasks\n\nGood time management and ability to meet deadlines\n\nClear and professional communication skills\n\nStrong written and verbal communication skills\n\nBonus Skills:\nPrevious experience in an office or admin setting\n\nFamiliarity with Engineering, construction or inspection reports\n\nQuickBooks experience a plus.\n\n 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