{"id":3161646,"url":"https://alion.io/job/sodexo-canada-office-coordinator","title":"Office Coordinator","company":{"id":684482,"name":"Sodexo Canada","domain":"sodexocanadaltd.com","url":"https://alion.io/company/sodexocanadaltd","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":76,"open_postings":85,"ghost_share":0,"stale_share":0.976,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mississauga, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":25,"currency":"CAD","period":"hour","gross":null,"usd_annual":36000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-23T15:26:00Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-11-04T05:55:15Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Sodexo is seeking an organized, service-oriented Office Coordinator to support the day-to-day operations of the site in Mississauga.\nThis role serves as the first point of contact for employees and visitors while coordinating office services, facilities requests, site access, meeting arrangements, deliveries, and general administrative activities. Working closely with the Site Operations Manager, property management, vendors, and internal departments, the Office Coordinator helps maintain a safe, welcoming, well-organized, and efficiently operated workplace.\nThe ideal candidate is dependable, detail-oriented, professional, and comfortable managing a variety of responsibilities throughout the day.\nWhat Makes Sodexo Different:\nWorking with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:\nFlexible and dynamic work environment.\n\nCompetitive compensation.\n\nAccess to ongoing training and development programs.\n\n Reception and Visitor Services\nServe as the first point of contact for employees, visitors, and guests, providing professional and courteous service.\n\nRegister visitors, notify hosts upon arrival, and communicate basic site safety and security requirements.\n\nMaintain a professional appearance and business-casual dress standard.\n\nFacilities Coordination and Site Security\nCoordinate facilities service requests with management and vendors, including repairs, maintenance, alarms, and fire safety matters.\n\nAssist with coffee machines and water filtration systems by coordinating service calls and following up on repairs.\n\nWork with Corporate Security to coordinate employee access badges, fobs, and controls including approved early or late access arrangements and access to onsite gym amenities.\n\nComplete required site Emergency Action Plan and evacuation training, and follow established emergency procedures.\n\nOffice Operations, Meetings, and Events\nMaintain office supplies and inventory in accordance with agreed levels and reorder items as needed.\n\nCoordinate office lunches, catering deliveries, and employee events, including catering orders, setup requirements, and cleanup arrangements.\n\nVerify catering deliveries against confirmed orders, including quantities, menu items, and special dietary meals; document discrepancies and follow up with vendors.\n\nSet up meeting rooms and event spaces according to schedules and setup requirements, including furniture arrangements and room changes between meetings.\n\nCoordinate with the cleaning team to complete at least one weekly office reset, ensuring meeting rooms and shared spaces are clean, organized, and ready for use.\n\nCoordinate new employee workplace readiness, including workstation preparation, office supplies, welcome items, IT coordination, and badge or access arrangements.\n\nShipping, Receiving, and Vendor Coordination\nCoordinate incoming and outgoing courier deliveries, internal mail distribution, and outbound shipments.\n\nTrack shipments, direct deliveries to the appropriate recipients, and follow up on delayed, missing, or incorrectly delivered items.\n\nSchedule vendor visits and coordinate access and site requirements with the Site Operations Manager.\n\nAdministrative and Financial Support\nReview FedEx invoices and supporting shipment information, identify appropriate departments and cost allocations, and complete invoice coding according to established Finance procedures.\n\nFollow up on missing information, invoice discrepancies, and outstanding administrative items.\n\nSupport Finance and Commercial Operations with administrative tasks and projects appropriate to the role.\n\nEnter and verify water, electricity, and natural gas information in the site utility reporting system, following training and established procedures.\n\nAssist with invoice tracking, inventory reviews, and approved disposal requests with the relevant departments and service providers.\n\nMaintain accurate records, complete assigned checklists and trackers, and provide timely updates on outstanding items.\n\nAttend the site training as directed and perform other related duties as assigned.\n\n Previous experience in office administration, reception, customer service, office coordination, or a similar role.\n\nStrong verbal and written communication skills, with a professional and service-oriented approach.\n\nGood organizational skills and the ability to manage multiple tasks, deadlines, and changing priorities.\n\nWorking knowledge of Microsoft Office applications, particularly Outlook, Word, and Excel.\n\nComfortable using digital systems, maintaining records, processing invoices, and following established procedures.\n\nPhysical ability to complete meeting room setup changes based on requests, including moving tables and chairs and returning rooms to their original setup in a fast-paced environment.\n\nStrong attention to detail when checking deliveries, invoices, access records, and administrative documentation.\n\nSchedule: Monday to Friday, from 8:00 a.m. to 4:30 p.m.\n\n25/hr\n\n BENEFITS\nHealth and Dental Insurance\nFree Parking available\nCountless opportunities to grow within the company. \nFull training provided. \nReady to be part of something greater? Apply today!\nSodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.\nWe welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.\nSodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.\nThank you for your interest in Sodexo.\nPlease note that only those candidates under consideration will be contacted.\nFollow us on social media to see first-hand what we are all about!\nInstagram: Sodexo Canada (@sodexocanada)\nTwitter: Sodexo Canada (@SodexoCanada)\nLinkedIn: Sodexo Canada Careers\nFacebook: Sodexo Canada | Facebook\nSodexoSJS","description_format":"text","description_chars":6689,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Dental insurance","Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Catering & Food Services","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-23T16:19:46Z"}],"visa":[],"liveness":{"score":58,"band":"ok","label":"Likely open","p_open":1,"p_active":0.577,"p_room":1,"age_days":11,"expected_fill_days":35,"reasons":["conf:0","stale_co","win:early","comp:brand"],"computed_at":"2026-11-04T06:34:25Z"},"pay":{"stated_usd_annual":36000,"is_top_pay":false},"html_url":"https://alion.io/job/sodexo-canada-office-coordinator","json_url":"https://alion.io/job/sodexo-canada-office-coordinator.json","meta":{"generated_at":"2026-11-04T07:54:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12345,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":684482},"rest":"https://alion.io/mcp/rest/get_company?id=684482"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsodexo-canada-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsodexo-canada-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsodexo-canada-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sodexo-canada-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsodexo-canada-office-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3161646}},{"tool":"search_jobs","arguments":{"company":"sodexocanadaltd.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3161646},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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