{"id":3695896,"url":"https://alion.io/job/sofico-hr-administration-coordinator-mfd","title":"HR Administration Coordinator (m/f/d)","company":{"id":54460,"name":"Sofico","domain":"sofico.global","url":"https://alion.io/company/sofico","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":89,"open_postings":21,"ghost_share":0,"stale_share":0.238,"repost_share":0,"time_to_fill_p50_days":194,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Zwijnaarde, Belgium"],"countries":["BE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-03T15:13:06Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-04T08:50:40Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Why SOFICO? \nAt SOFICO, we’re shaping the future of mobility - and we’re doing it together. Our software, Miles, is a leading platform that enables companies worldwide to manage their automotive finance, leasing, fleet, and mobility operations in one integrated system. Every day, we help our customers work smarter, more efficiently, and stay ahead in a rapidly evolving industry. \nAbout the job…\nAs an All-round HR Administrative Coordinator, you provide operational and administrative support across multiple HR domains. You play a key role in the smooth day-to-day functioning of HR processes and work closely with HR Business Partners, Fleet and HR Operations. Given the hands-on and people-focused nature of the role, you are a visible presence in the office and enjoy working closely with colleagues in our headquarters on a daily basis.\nWhat you'll do... \nHR administration\nPreparing and processing employment contracts, addenda and HR documentation \nMaintaining and updating employee files (onboarding, changes, offboarding) in our HRIS \nAdministrative follow-up of contract, role and personal data changes \nHR Operations support \nPreparing and delivering HRIS input in collaboration with HR Ops \nManaging documents and administrative deadlines \nSupporting audits, controls and standard HR reporting \nHRBP support \nAdministrative support in onboarding activities \nSupporting HR initiatives and projects from an administrative perspective \nHandling day-to-day HR-related administrative questions from employees \nFleet & general administration \nAdministrative support to the Fleet Manager (vehicles, contracts, documents, follow-up) \nFollow-up of supplier documentation and internal requests \nGeneral administrative support within the HR department \nWhat you bring...\nBachelor or equivalent through experience \nYou have experience in an HR or administrative support role \nHighly accurate, structured and strong in follow-up \nDiscreet and trustworthy when handling confidential information \nData driven & critical thinker \nGood knowledge of Excel (pivots & Xlookup); experience with HRIS is an asset \nFluent in Dutch and English \nWhat's in it for you...\nCompetitive salary package, including a 13th month and holiday allowance; \nDaily meal vouchers of €8 per working day; \nCompany car with fuel card or charging card, or the possibility to opt for a mobility budget; \nHospitalization insurance fully covered by SOFICO; \nGroup insurance with employer contribution; \nMonthly net expense allowance; \nEco vouchers; \nFlexible hours, giving you the freedom to shape your workday; \nBike leasing options and additional mobility benefits; \nA modern and easily accessible office in Ghent, with charging stations for electric cars and bikes; \n20 vacation days supplemented with ADV days and additional seniority leave as your career progresses; \nFrom day one, you’ll be supported through a structured onboarding program, including guidance from a dedicated coach to help you grow in your role; \nOngoing learning opportunities within an international, multicultural company with more than 35 years of experience; \nAnd because strong teams go beyond day-to-day work, we regularly create opportunities to connect - from after-work drinks and barbecues to family days, team activities, sports events, and company-wide celebrations. \nReady to make an impact in the world of mobility? Join SOFICO and let’s shape what’s next together!","description_format":"text","description_chars":3423,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Dutch","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Software & Embedded Finance","Leasing, Auto & Equipment Finance"],"lifecycle":[{"event":"open","at":"2026-11-03T18:00:31Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":194,"reasons":["conf:2","velocity","win:early"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/sofico-hr-administration-coordinator-mfd","json_url":"https://alion.io/job/sofico-hr-administration-coordinator-mfd.json","meta":{"generated_at":"2026-11-04T11:58:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17962,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":54460},"rest":"https://alion.io/mcp/rest/get_company?id=54460"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsofico-hr-administration-coordinator-mfd"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsofico-hr-administration-coordinator-mfd"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsofico-hr-administration-coordinator-mfd"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sofico-hr-administration-coordinator-mfd\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsofico-hr-administration-coordinator-mfd"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3695896}},{"tool":"search_jobs","arguments":{"company":"sofico.global","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3695896},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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