{"id":1603995,"url":"https://alion.io/job/softlink-global-hr-admin-officer","title":"HR & Admin Officer","company":{"id":3843922,"name":"Softlink Global","domain":"softlinkglobal.com","url":"https://alion.io/company/softlink-global","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Keka","truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-07-08T12:01:04Z","employer_posted_date":"2026-07-08","last_verified_at":"2026-10-11T20:14:53Z","board_verified":true,"closed_at":null,"days_open":95,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":94},"description":"About the Role\nSoftlink Global is a B2B SaaS company behind Logi-Sys, an intelligent ERP that runs freight, customs, warehousing, and finance operations for logistics businesses across the globe. Our Philippines branch is a lean, close-knit team, and we are looking for someone to own the people and workplace function.\nThis is a single-owner role. You will be the person the branch relies on for everything from an employee's first day to their last, for accurate and compliant payroll, for keeping the company on the right side of DOLE and every government agency, and for making sure the office itself runs well day to day. It suits someone who is genuinely comfortable being the sole HR and admin point of contact for a small team, who likes owning a function rather than a slice of one, and who can move between statutory compliance and on-the-ground office management without dropping either.\nExperience: 1 to 3 years of combined HR and administration experience, ideally in an SME or branch setup where you carried both functions. Hands-on Philippine payroll and statutory remittance experience is essential. Familiarity with Labor Code, DOLE compliance, mandatory government benefits is expected.\nKey Responsibilities\n1. Employee Lifecycle & HR Operations\nOwn all employee documentation from onboarding to offboarding, including employment contracts, hiring documents, regularization, and the employee 201 file.\nMaintain accurate, complete, audit-ready employee records, retained for statutory minimum period.\nAdminister attendance, timekeeping, and the full leave stack.\nManage separation process end to end, including clearance, Certificate of Employment within the required timeline, and release of final pay.\n2. Payroll & Statutory Remittances\nProcess monthly payroll accurately and on time, including basic pay, holiday pay, leave adjustments, and other deductions.\nCompute and remit SSS, PhilHealth, and Pag-IBIG contributions on schedule through the respective government portals.\nProcess employee government benefit with SSS, PhilHealth, and Pag-IBIG.\nCompute and release 13th month pay within the statutory deadline.\nOwn BIR withholding tax computation and filing (Form 1601-C, Form 2316, and the 1604-C alpha list). \nMaintain payroll registers, payslips, and remittance confirmations as audit-ready records.\n3. Government & Labor Law Compliance\nEnsure the branch stays compliant with the Philippine Labor Code, DOLE regulations, and all government agency requirements.\nMaintain DOLE registrations and prepare and submit reportorial requirements (establishment report, annual medical report, work accident and illness reports, and others as applicable).\nOwn the company's mandatory workplace policies and programs, including Occupational Safety and Health, drug-free workplace, mental health, and others.\nServe as the branch liaison with DOLE, BIR, SSS, PhilHealth, and Pag-IBIG.\nKeep management informed of changes to labor laws and government regulations that affect employees or the company.\nEnsure all employee data is handled in line with the Data Privacy Act.\n4. Employee Engagement & Support\nAct as the first point of contact for employee queries on payroll, benefits, leave, and policy, and resolve them promptly.\nProcess employee reimbursements and expense claims.\nPlan and run engagement initiatives such as team activities, celebrations, and recognition to sustain a positive workplace.\nSupport day-to-day employee relations and help maintain a healthy, motivated team.\n5. Office & Administrative Management\nAct as the single point of contact with building management on all office-related matters.\nKeep custody of office documents, permits, and lease-related paperwork.\nManage procurement, inventory of office supplies and consumables, keeping the office well stocked.\nMaintain the office equipment asset register and coordinate upkeep, servicing, and repairs.\nOversee office hygiene, housekeeping, pest control, and related vendor coordination.\nEnsure the workplace is functional, safe, presentable, and properly supplied at all times.\nQualifications & Requirements\nBachelor's degree in Human Resources, Psychology, Business Administration, or a related field.\n1 to 3 years of combined HR and administrative experience, ideally as a generalist in a small company or branch.\nDirect, hands-on experience running Philippine payroll and statutory remittances (SSS, PhilHealth, Pag-IBIG, and BIR withholding).\nWorking knowledge of the Labor Code, DOLE compliance requirements, statutory employee benefits.\nComfortable being the sole HR and admin owner for a small team, with a self-starting, ownership-driven mindset.\nProficiency with payroll systems or an HRIS, and with MS Office or Google Workspace.\nStrong organizational skills, sound discretion with confidential information, and clear written and verbal communication.\nWhat We Look For\nOwnership and reliability. You close loops without being chased.\nAttention to detail, especially where payroll and compliance leave no room for error.\nIntegrity and discretion in handling sensitive employee and company information.\nA practical, hands-on temperament suited to a lean branch where you wear several hats.","description_format":"text","description_chars":5185,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transportation & Logistics","Logistics","Supply Chain & Logistics Software"],"lifecycle":[{"event":"open","at":"2026-10-01T19:42:34Z"}],"visa":[],"liveness":{"score":7,"band":"cold","label":"Long shot","p_open":1,"p_active":0.24,"p_room":0.28,"age_days":93,"expected_fill_days":21,"reasons":["conf:0","velocity","win:tail","crowd:"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/softlink-global-hr-admin-officer","json_url":"https://alion.io/job/softlink-global-hr-admin-officer.json","meta":{"generated_at":"2026-10-11T21:01:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"search","counted_by":"address","units_charged":0,"used_today":0,"day_limit":null,"remaining_today":null,"minute_limit":null,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3843922},"rest":"https://alion.io/mcp/rest/get_company?id=3843922"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsoftlink-global-hr-admin-officer"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsoftlink-global-hr-admin-officer"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsoftlink-global-hr-admin-officer"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/softlink-global-hr-admin-officer\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsoftlink-global-hr-admin-officer"}]}