{"id":3371193,"url":"https://alion.io/job/softswiss-hr-administration-team-lead","title":"HR Administration – Team Lead","company":{"id":8389,"name":"SOFTSWISS","domain":"softswiss.com","url":"https://alion.io/company/softswiss","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":{"grade":"A","score":88,"open_postings":4,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":38,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Management","role_family":"Management","seniority":"lead","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warsaw, Poland","Tbilisi, Georgia","Poznań, Poland"],"countries":["PL","GE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":81000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":29},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"1C","optional":true}],"status":"live","first_seen_at":"2026-10-27T18:31:29Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-03T09:54:15Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Overview:\nSOFTSWISS is hiring an HR Administration Team Lead to join our dynamic HR team. In this role, you will lead the team’s day-to-day work and oversee employment operations across service agreements, EOR contracts and employment contracts in multiple countries. You will help ensure that processes are accurate, timely and well-documented, while identifying opportunities to improve their efficiency and reliability.\nYou will work closely with Finance, employees, contractors, managers and external service providers to support a consistent experience and resolve complex employment-related cases.\nPurpose of the role:\nYou will ensure reliable and efficient HR administration across multiple countries and contract types. By guiding the team, coordinating recurring employment processes and maintaining strong relationships with internal stakeholders and external providers, you’ll support accurate contract administration, timely payroll inputs and continuous improvement of employment operations.\nKey responsibilities:\nLead and coordinate the team’s employment operations, setting priorities and ensuring work is accurate, timely, and well-documented\n\nSupport and review existing processes, identify gaps and opportunities for improvement, and implement practical changes that strengthen efficiency, consistency, and control\n\nOversee contract administration from preparation and execution through updates and offboarding, across service agreements, EOR contracts, and employment contracts, coordinating employment-related relocation processes as well\n\nCoordinate payroll inputs and recurring employment processes, including time and absence records, timesheets, leave balances and employee lifecycle changes\n\nEnsure employment records, documentation and HR system data are accurate and up to date\n\nCoordinate employment operations across countries and legal entities, working with external providers on local requirements and employee changes\n\nAdvise employees and internal teams on employment arrangements, processes, policies, systems and documentation, involving external providers when needed\n\nGuide the team through complex cases and questions that require investigation, clarification or approval\n\nRequired Experience:\nAt least 4 years of experience in HR Operations, Employment Operations, payroll administration, or a related field\n\nAt least 1-2 years of experience leading a team or coordinating operational processes\n\nPractical knowledge of employment contracts, EOR contracts, and service agreements, including how their administration differs\n\nExperience coordinating employment processes across multiple countries or legal entities, including work with external providers\n\nA track record of improving operational processes, with the ability to spot issues, prioritize changes, and follow through on implementation\n\nFamiliarity with HRIS and ERP systems\n\nStrong organizational skills and attention to detail, with confidence managing recurring deadlines and sensitive documentation\n\nClear communication skills and the ability to guide colleagues, explain processes and handle complex cases thoughtfully\n\nConfidence working cross-functionally with Finance, employees, contractors, managers and external providers\n\nProfessional English and Russian for day-to-day written and verbal communication\n\nBasic Excel skills, including lookup functions (e.g., VLOOKUP or XLOOKUP)\n\nNice to have:\nExperience with HiBob and 1C\n\nOur Benefits:\nPrivate health insurance\n\nSports benefits\n\nComprehensive Mental Health Program\n\nFree English lessons (online)\n\nLocal language courses\n\nPaid time off\n\nMaternity leave support\n\nReferral program 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