{"id":3603293,"url":"https://alion.io/job/software-mind-hr-process-coordinator-2","title":"HR Process Coordinator","company":{"id":7464,"name":"Software Mind","domain":"softwaremind.com","url":"https://alion.io/company/softwaremind","size_band":"5000+","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":80,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":15,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kraków, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GDPR","optional":false}],"status":"live","first_seen_at":"2026-11-02T07:09:37Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-03T18:17:17Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Software Mind develops solutions that make an impact for companies around the globe. Tech giants & unicorns, transformative projects, emerging technologies and limitless opportunities - these are a few words that describe an average day for us. Building cross-functional engineering teams that take ownership and crave more means we’re always on the lookout for talented people who bring passion and creativity to every project. Our culture embraces openness, acts with respect, shows grit & guts and combines cooperation with enjoyment.\n Project - the aim you’ll have\nWe are looking for someone who will support the HR and payroll team in the day-to-day administration of HR and, at the same time, help us organize and improve HR processes in a multi-company organization. This role is for someone who knows “hard” HR inside out, yet enjoys organizing, standardizing, reporting and bringing together the perspectives of different departments. It is a role in a dynamic environment: it requires running several topics in parallel, setting priorities independently and working efficiently with a large number of tasks.\nRole - how you’ll contribute\nSupporting the team in comprehensive HR administration across the full lifecycle of employees, individuals engaged under civil-law contracts and B2B contractors (including electronic personnel files).\nStandardizing and supporting HR processes within the team and at the interface with other company departments, including defining the rules of cooperation with those departments.\nIdentifying areas for improvement and automation of HR processes, and initiating and leading changes in this area, including through the use of new technologies and AI-based tools - in cooperation with the company’s operational improvement team.\nCooperating with the external partner supporting us with the HR and payroll system: reporting needs, testing changes and rolling out new functionalities.\nCo-creating and updating the internal policies, procedures and instructions of the HR and payroll team.\nParticipating in the preparation, updating and implementation of company regulations in cooperation with the Legal department.\nPreparing HR reports and summaries.\nRunning ad hoc HR projects and initiatives (e.g., mass contract amendments and documentation, changes in legislation, organizational changes).\nTracking changes in labor law and implementing them in HR processes, and participating in HR inspections and audits.\n Expectations - the experience you need\nMin. 5 years of experience in an independent HR position in an international company (including 2 years of experience coordinating project work)\nKnowledge of labor law and GDPR, and of the practical rules for maintaining employee records.\nExperience in organizing and documenting processes, instructions and internal policies.\nExperience in coordinating improvement projects and initiatives in HR, including ad hoc ones.\nProficiency in HR and payroll systems (knowledge of Enova is a plus) and a very good command of Excel that allows for ease in reporting (experience using AI is a plus)\nVery good communication skills and experience working with employees, managers at various levels of the organization and external partners on day-to-day HR operations and HR projects.\nA practical approach to problem-solving and independence in handling topics.\nAbility to work under pressure from workload and deadlines, and to set priorities, including when needs change.\nFluent English, spoken and written.\n What we offer:\nFlexible and remote cooperation options \nInternational projects with leading global clients \nTravels related to international projects \nNon-corporate atmosphere \nAccess* to language classes\nAccess* to knowledge-sharing initiatives \nAccess* to private healthcare and life insurance \nAccess* to multisport card \n*The availability and terms of individual benefits may vary depending on the chosen form of 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