{"id":3761456,"url":"https://alion.io/job/sol-de-janeiro-administrative-assistant","title":"Administrative Assistant","company":{"id":686149,"name":"Sol de Janeiro","domain":"soldejaneiro.com","url":"https://alion.io/company/soldejaneiro","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":90000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-11-04T16:09:53Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-08T19:51:21Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Our Story\nLaunched in 2015, SoldeJaneirois a globally recognized, award-winning beauty brand, drawing inspiration from Brazil’s beauty rituals, warmth, and spirit. SoldeJaneirodelivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances. \nHeadquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Paris, London, and Germany. Our commitment to excellence has earned high-profile honors, including being named one of TIME100’s 2024 Most Influential Companies, Fast Company’s2024 World's Most Innovative Companies, and WWD Beauty Inc’s Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace. These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace. \nWhat You’ll Do\nWe are seeking a highly proactive, polished, and detail-obsessed Administrative Assistant to support our Global Marketing & Digital Leadership team. This is a dynamic, fast-paced, and highly visible role that requires exceptional judgment, communication, and organizational excellence.\nThe ideal candidate thrives in a high-growth environment, anticipates needs before they arise, and is a true team player who brings positivity, discretion, and calm under pressure.\nWhat You’ll Be Working On\nExecutive Support\nManage complex calendars for the Global Marketing & Digital Leadership team including scheduling across multiple time zones andcoordinating high-priority meetings, presentations, and reviews.\nAct as gatekeeper and liaison on behalf of the Global Marketing & Digital Leadership team , prioritizing requests, communications, and meeting flow.\nPrepare, edit, and format documents, presentations, and correspondence with high attention to detail and brand alignment.\nMaintain strict confidentiality and discretion when handling sensitive business, brand, and personnel information.\nMeeting & Event Coordination\nOrganize and support key Marketing & Digital team meetings, leadership offsites, creative reviews, agency partner meetings, and cross-functional events.\nManage agendas, pre-reads, follow-ups, and action tracking to ensure seamless execution.\nSet up and prepare conference rooms for meetings and events, including layout, technology, materials, and a polished, welcoming presentation.\nOrder, arrange, and provide food and beverages for meetings and events, coordinating with vendors and managing dietary needs.\nCreate a warm, memorable \"Sol experience\" for guests and visitors to the office, ensuring every Marketing & Digital team event reflects our brand.\nOperational & Administrative Support\nCoordinate domestic and international travel itineraries, agendas, and logistics for the key leadership team members in partnership with the Travel Manager.\nSubmit and track expense reports; manage invoices, purchase orders, vendors, and budget items in partnership with Finance.\nPartner closely with the Creative, Brand, Digital, and Global Marketing teams to support planning, alignment, and project coordination needs.\nHandle general administrative responsibilities including ordering supplies, managing systems access requests, and supporting onboarding for new Marketing/Digital hires as needed.\nManage orders for products and samples, including placing requests, tracking inventory and shipments, and distributing items to the Marketing & Digital team.\nCross-Functional Collaboration\nBuild strong relationships across Marketing, Digital, Creative, HR, Finance, and Executive Leadership to ensure alignment, communication, and flawless coordination.\nCollaborate with a broader network of global admins to ensure consistent support for cross-functional initiatives and globalpriorities.\nMust Haves\n5+ years of experience supporting senior-level executives, preferably in a fast-paced, high-growth environment; luxury beauty,fashion, or consumer brand experience is a plus.\n\nBachelor's degree preferred.\n\nDemonstrated ability to organize, prioritize, and excel under pressure with shifting deadlines.\n\nExceptional verbal and written communication skills, with polished professionalism and executive presence.\n\nHighly proactive, resourceful, and solution-oriented - always thinking two steps ahead.\n\nAbility to maintain confidentiality and handle sensitive information with absolute discretion.\n\nStrong relationship-building skills with a positive, team-first mindset.\n\nProficiency in Microsoft Office (Excel, PowerPoint), Google Suite, and calendar management tools.\n\nComfortable navigating ambiguity and supporting both strategic and tactical needs.\n\nMust be comfortable working a hybrid schedule (3 days per week in our NYC office).\n\nSalary Range\n$90,000—$100,000 USD\nWhy Sol de Janeiro?\nCompetitive salary and bonus program for full-time team members\nFlexible hybrid work environment with opportunities for collaboration and growth\nInclusive culture that values diverse perspectives and celebrates individuality\nThe chance to be part of a fast-growing, award-winning global beauty brand\n The information contained herein is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, as these may change or new ones may be assigned at any time. \nSol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. \nRequests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at . \nhttps://soldejaneiro.com/pages/privacy-policy-sol-de-janeiro","description_format":"text","description_chars":5948,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Fragrances & Perfumes","Skincare"],"lifecycle":[{"event":"open","at":"2026-11-04T18:41:59Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":82,"reasons":["conf:2","win:early"],"computed_at":"2026-11-08T05:47:12Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/sol-de-janeiro-administrative-assistant","json_url":"https://alion.io/job/sol-de-janeiro-administrative-assistant.json","meta":{"generated_at":"2026-11-08T20:24:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":42627,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":686149},"rest":"https://alion.io/mcp/rest/get_company?id=686149"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsol-de-janeiro-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsol-de-janeiro-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsol-de-janeiro-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sol-de-janeiro-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsol-de-janeiro-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3761456}},{"tool":"search_jobs","arguments":{"company":"soldejaneiro.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3761456},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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