{"id":1161367,"url":"https://alion.io/job/solace-executive-assistant","title":"Executive Assistant","company":{"id":4232,"name":"Solace","domain":"solace.health","url":"https://alion.io/company/solace","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":81,"open_postings":4,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":44,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":56000,"max_usd":124000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":80},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-23T19:34:08Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-01T17:20:24Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"About Solace\nHealthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions-and get better outcomes.\nWe're a Series C startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. Our U.S. based team is lean, mission-driven, and growing quickly.\nSolace isn't a place to coast. We're here to redefine healthcare-and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place. We’re intense, and we like it that way.\nRead more in our Bloomberg funding announcementhere .\nAbout the Role\nWe’re looking for an Executive Assistant to provide dedicated support to senior executives across Solace’s leadership team, including C-suite leaders and Vice Presidents, specifically within our Finance Department. This role is a strategic partner responsible for enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong operational cadence across the organization.\nYou’ll manage complex calendars, meetings, communication flow, travel, and executive coordination, while also supporting leadership events, offsites, and cross-functional initiatives. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale.\nWhat You’ll Do\nOwn complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.\n\nProtect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.\n\nSupport the planning and execution of leadership meetings, team offsites, and large-scale company events.\n\nAct as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.\n\nDraft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence.\n\nServe as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.\n\nDigest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.\n\nSupport leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.\n\nBuild and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness.\n\nManage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.\n\nEnsure seamless operational execution during high-volume periods, travel, or periods of rapid change.\n\nWhat We’re Looking For\n5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment.\n\nExperience working with a fintech startup or financial firm.\n\nExceptional calendar management, prioritization, and organizational skills.\n\nStrong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging.\n\nDemonstrated judgment, professionalism, and ability to handle highly confidential information.\n\nExcellent project management skills with a strong bias toward execution and follow-through.\n\nAbility to anticipate needs, solve problems independently, and stay ahead of deadlines.\n\nComfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.\n\nHigh EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.\n\nBonus Points\nBackground in startups, healthcare, technology, finance or complex operational environments.\n\nFinance-focused Executive Assistant support for Finance C-suite leaders (like a CFO) and Vice Presidents.\n\nApplicants must be based in the United States.\nUp for the Challenge?\nWe look forward to meeting you.\nFraudulent Recruitment Advisory: Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or ashbyhq.com. Report suspicious activity to  or .","description_format":"text","description_chars":4647,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Patient Access & Booking","Care Coordination & Population Health"],"lifecycle":[{"event":"open","at":"2026-09-23T23:57:30Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":7,"expected_fill_days":44,"reasons":["conf:5","win:early"],"computed_at":"2026-10-01T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/solace-executive-assistant","json_url":"https://alion.io/job/solace-executive-assistant.json","meta":{"generated_at":"2026-10-02T01:09:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1229,"day_limit":5000,"remaining_today":3771,"minute_limit":60,"resets_at":"2026-10-03T00:00:00Z"}}}