{"id":1308666,"url":"https://alion.io/job/solvewithvia-global-workplace-and-facilities-coordinator","title":"Global Workplace and Facilities Coordinator","company":{"id":2196966,"name":"SolvewithVIA","domain":"solvewithvia.com","url":"https://alion.io/company/solvewithvia","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Somerville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":null,"currency":"USD","period":"year","gross":null,"usd_annual":75000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AI Agents","optional":false},{"name":"Google Workspace","optional":false}],"status":"closed","first_seen_at":"2026-09-17T16:48:05Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-19T15:47:01Z","board_verified":false,"closed_at":"2026-10-19T15:47:01Z","days_open":31,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":31},"description":"VIA is making an impact, and so can you.\nHeadquartered in Somerville, Massachusetts, VIA is a mission-critical software company that enables organizations to share and analyze sensitive data at speed without compromising security or control. VIA’s decentralized architecture keeps data sovereign, while its agentic AI helps organizations solve critical challenges, and its military-grade security governs access. Designed for simplicity, rapid deployment, and disconnected environments, VIA makes sensitive data usable wherever the mission happens, even offline. The Department of War, Fortune 50 companies, and critical infrastructure companies around the globe trust VIA to help them solve their toughest analytics and digital security challenges. Learn more:solvewithvia.com.\nBig missions need bold spaces. We’re looking for a Global Workplace and Facilities Coordinator to build environments where our best work happens.\nVIA recently moved into its brand new headquarters in Somerville, with major upgrades in the works: turning our central hub into a state-of-the-art workspace where VIA's mission comes to life. We're looking for a Global Workplace and Facilities Coordinator to keep our day-to-day operations running smoothly and to help shepherd our office improvement projects across the finish line, working hands-on with vendors and contractors along the way. Beyond Somerville, you’ll also play a key role in keeping our DC and Montreal offices thriving.\nIn this role, your day-to-day will include:\nProactive office operations: Ensure the Somerville, DC, and Montreal offices run smoothly day to day, serving as the \"eyes and ears\" of the workplace to ensure a safe, efficient, and productive environment\nInventory management: Ensure VIA's offices are fully stocked with supplies, snacks, and anything else the team needs to do their best work\nBudget management: Work with Finance to oversee the office budget, both as it relates to inventory and vendor management, including forecasting costs and tracking spend\nFacilities coordination: Serve as the go-to contact for all facilities-related needs, identifying and escalating issues as they arise\nVendor management: Coordinate directly with vendors and contractors to fix, enhance, and maintain office equipment, systems, and infrastructure\nRenovation project support: Keep our ongoing Somerville office improvement work on track, coordinating timelines and deliverables with vendors and internal stakeholders\nSpace planning: Support the setup and organization of office spaces to ensure they meet the evolving needs of the team, including identifying areas to improve office operations and communicating to internal stakeholders\nEvents logistics: Partner with People and Operations and other teams to support office-related logistics for events and day-to-day team needs\nOffice communication: Working with the People and Operations team, ensure VIA team members know about upcoming construction, parking, and other office-related logistics\nWhat you will bring to this role: \n2+ years of experience in office management, facilities coordination, or administrative operations\nA demonstrated track record of managing vendor relationships and seeing projects through to completion\nStrong organizational skills with the ability to juggle multiple ongoing tasks and priorities\nA proactive, hands-on approach, comfortable rolling up your sleeves to solve problems as they come up\nExcellent communication skills, both with internal teams and external vendors/contractors\nComfortable using office software (e.g., Google Workspace) for scheduling, reporting and tracking tasks\nAbility to be in the Somerville office 4-5 days a week\nOpen to occasional travel to our different office locations\nWhat does it take to be a successful VIAneer? Let’s break it down, our VIAneers are:\nSelf-motivated and passionate about leaving everything they touch better than how they found it\nFirm believers that people should love what they do and are eager to build a culture that enables them to do their best work\nCreative problem solvers who respectfully challenge the status quo in the pursuit of excellence\nPeople who lead discussions with curiosity and value diverse perspectives\nEager to explore new ideas, understand the power of feedback, and constantly seek opportunities to grow and develop their skills\nStrong team players who thrive in collaborative environments and celebrate the success of others\nWhat can VIA do for you?\nVIA offers competitive benefits, flexible work options, and individualized mentoring and growth opportunities. Here are just a few of our VIAneers’ favorite perks:\nCompensation: \nThis role offers a salary range of $75,000 - $95,000 USD per year\n401K plan with up to 5% employer contribution\nHealth: A fully funded, top-tier health benefits plan, including vision and dental coverage, fully covered from day one, for your whole family\n Family Support: Up to 24 weeks paid parental leave, a 4-week paid ramp-back program, and a $10K family forming benefit (covering fertility treatments, adoption, and surrogacy)\nTime off: Flexible Vacation Policy with no set annual limit or accrual period, Summer Fridays, and an extended holiday period in December\nGrowth: Individualized growth opportunities, including internal and external mentorship panels, custom goals and feedback sessions, and/or access to learning and development programs, including VIA’s unrivaled leadership program\nA dedicated wellness advisor to help you navigate the programs and opportunities available at VIA\nTransit: Benefits to support commuting costs\nConnection: In-person events to foster team bonding and collaboration across different teams\nRead more about our benefits and perkshere.\nOur commitment to Diversity and Inclusion:\nWe are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.","description_format":"text","description_chars":6011,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Flexible schedule","Flexible vacation policy","Growth opportunities","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Blockchain & Crypto","Government","Web3 & dApps"],"lifecycle":[{"event":"open","at":"2026-09-26T15:15:16Z"},{"event":"close","at":"2026-10-19T15:47:01Z"}],"visa":[],"liveness":null,"pay":{"stated_usd_annual":75000,"is_top_pay":true},"html_url":"https://alion.io/job/solvewithvia-global-workplace-and-facilities-coordinator","json_url":"https://alion.io/job/solvewithvia-global-workplace-and-facilities-coordinator.json","meta":{"generated_at":"2026-10-20T22:00:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25657,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2196966},"rest":"https://alion.io/mcp/rest/get_company?id=2196966"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsolvewithvia-global-workplace-and-facilities-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsolvewithvia-global-workplace-and-facilities-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsolvewithvia-global-workplace-and-facilities-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/solvewithvia-global-workplace-and-facilities-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsolvewithvia-global-workplace-and-facilities-coordinator"}]}