{"id":848295,"url":"https://alion.io/job/somethingspecialstudios-studio-coordinator","title":"Studio Coordinator","company":{"id":686952,"name":"Something Special Studios","domain":"somethingspecialstudios.com","url":"https://alion.io/company/somethingspecialstudios","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"C","score":58,"open_postings":10,"ghost_share":0.7,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":70000,"currency":"USD","period":"year","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-08-28T14:27:19Z","employer_posted_date":"2026-08-28","last_verified_at":"2026-10-25T20:28:53Z","board_verified":true,"closed_at":null,"days_open":58,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":57},"description":"Something Special Studios (SSS*) is a creative company with studios in New York and Los Angeles. We partner with some of the world’s most exciting brands to create culturally relevant work across strategy, creative, design, experiences, and production.\nWe’re a collaborative, fast-moving team, and we’re looking for a highly organized and proactive Studio Coordinator to help keep our New York studio, team, and day-to-day operations running smoothly.\nThe Role\nThe Studio Coordinator sits at the heart of the studio and plays an important role in making sure our space, people, and leadership team are supported and organized.\nThis is a varied and hands-on role for someone who is naturally proactive, resourceful, and happy moving between different priorities. You’ll own the day-to-day studio experience, support team culture and onboarding, coordinate meetings and travel, provide light administrative support to our leadership team, and assist with a range of operational projects across the business.\nYou’ll work closely with our People & Operations team while interacting with every department at SSS*, making this a great opportunity for someone interested in understanding how a fast-growing creative business operates.\nWhat You’ll Do\nStudio Operations\nOwn the day-to-day running and organization of the New York studio, ensuring it is welcoming, organized, stocked, and running smoothly\nManage ongoing studio needs including supplies, snacks, mail, deliveries, equipment, maintenance, storage, and vendors\nConduct regular walkthroughs of the studio to ensure shared spaces are tidy, supplies are stocked, and equipment is functioning\nCoordinate with building management and manage visitor access and building requirements\nWelcome clients, candidates, freelancers, and other guests to the studio\nManage incoming and outgoing packages, documents, couriers, and other shipments\nCoordinate the disposal, storage, or donation of materials following productions and project\nContinually look for ways to improve the organization and efficiency of the studio\nTeam & Culture\nSupport company culture initiatives including team events, birthdays, celebrations, team lunches, and other moments throughout the year\nCoordinate catering, refreshments, and logistical requirements for internal and client meetings and events\nSupport onboarding for employees and freelancers, including laptops, equipment, building access, and other first-day requirements\nHelp coordinate team meetings, conference calls, shared calendars, and team-building activities\nSupport the People & Operations team with ad hoc employee and studio needs\nExecutive & Administrative Support\nProvide light calendar and administrative support to members of the leadership team\nCoordinate internal and external meetings across multiple calendars and time zones\nArrange travel and associated logistics for team members when required\nSupport occasional reservations, expenses, research, and other administrative requests\nHelp ensure leadership meetings, visitors, and key studio commitments are well organized\nBusiness & Operational Support\nMonitor SSS’s general and new business inboxes, ensuring relevant inquiries are directed to the right people\nMaintain and update internal databases, including client and industry contacts\nProvide light recruitment and resourcing support, including reviewing and organizing incoming applications\nSupport freelancer onboarding and associated studio logistics\nAssist with small operational projects and improvements across the business, including new systems, tools, processes, and studio initiatives\nProvide general troubleshooting and coordination support for day-to-day technology and equipment needs\nWhat We’re Looking For\n1-3 years of experience in a creative studio, agency, office coordination, administrative, hospitality, or similar role\nExceptionally organized with excellent attention to detail\nProactive and resourceful - you notice what needs to happen and take ownership of getting it done\nComfortable balancing recurring responsibilities with unexpected requests and changing priorities\nWarm, personable, and confident interacting with everyone from new employees and freelancers to senior clients\nStrong written and verbal communication skills\nComfortable coordinating multiple calendars, meetings, and travel\nGood judgment and discretion when dealing with confidential or sensitive information\nConfident using Google Workspace and comfortable learning new systems and tools\nA genuine interest in creative culture, design, fashion, art, entertainment, or related industries is a plus\nSalary Range\n$60,000 - $70,000 annually. Salary for the prospective employee is determined by a combination of factors that include qualifications, applicable skills, relevant experience and other budgetary considerations such as location/geography.\nBenefits Include\nComprehensive health coverage - Medical, dental and vision insurance, plus HSA and FSA options.\n\n401(k) with company contribution - 3% Safe Harbor contribution after six months of service, whether or not you contribute yourself.\n\nCompany-paid life insurance - Basic Life and AD&D coverage included, with the option to purchase additional coverage.\n\nGenerous paid time off - 15 days PTO in addition to Holiday Closures\n\nSummer Fridays - Up to four Fridays off between Memorial Day and Labor Day, subject to workload.\n\nFlexible sick leave\n\nHybrid working - 4 Days in Office / 1 Remote\n\nGenerous Employee Referral bonuses\n\nYearly profit sharing program\n\nEmployee & Company Performance-based bonus","description_format":"text","description_chars":5556,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work","Life insurance","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Design & Creative","Creative Agencies"],"lifecycle":[{"event":"open","at":"2026-09-13T02:11:27Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":8,"band":"cold","label":"Long shot","p_open":1,"p_active":0.301,"p_room":0.28,"age_days":57,"expected_fill_days":20,"reasons":["conf:0","stale_co","win:tail","crowd:junior"],"computed_at":"2026-10-25T05:49:26Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/somethingspecialstudios-studio-coordinator","json_url":"https://alion.io/job/somethingspecialstudios-studio-coordinator.json","meta":{"generated_at":"2026-10-25T23:16:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":32773,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":686952},"rest":"https://alion.io/mcp/rest/get_company?id=686952"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsomethingspecialstudios-studio-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsomethingspecialstudios-studio-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsomethingspecialstudios-studio-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/somethingspecialstudios-studio-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsomethingspecialstudios-studio-coordinator"}]}