{"id":3890037,"url":"https://alion.io/job/sonoma-raceway-coordinator-administration-office","title":"Coordinator, Administration-Office","company":{"id":1776939,"name":"Sonoma Raceway","domain":"sonomaraceway.com","url":"https://alion.io/company/sonomaraceway","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fort Worth, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-06T20:57:07Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-09T22:54:06Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Office Coordinator\nTexas Motor Speedway · Full-time · Hourly · On-site\nAbout the position\nThe Office Coordinator keeps the front desk and office operations running. The Office Coordinator serves external guests and clients of Texas Motor Speedway.\nTexas Motor Speedway, in Fort Worth, hosts NASCAR Cup Series racing and fills with fans from across Texas and around the globe on race weekends. Beyond NASCAR, it hosts a variety of events year-round.\nWhat you'll be responsible for\nThe front desk - greeting and routing visitors, answering and routing the main phone line and general inbox, handling mail, couriers, and packages, and answering Speedway Club member inquiries.\nOffice Operations & Facilities: Responsible for office, kitchen, and printing supplies and the vendors who provide them, and for keeping shared spaces client-ready and teammate-ready throughout the day.\nAdministrative & Team Support: meeting logistics - room bookings, calendar invites, catering, and technical setup - administrative support to functions as requested, and company event coordination.\nAdministrative support to the General Manager: point of contact, calendar and appointments, travel, expense and mileage reports, purchase-order preparation and coding, presentations and documents, routing paperwork for signature, and the General Manager’s race-weekend suites.\nContracted work: responsible for the work this position contracts out - scoping it, choosing from the approved list, and holding each vendor to the standard a teammate is held to.\nWhat you'll build\nWorking NASCAR race weekends alongside thousands of guests, corporate sponsors, race teams and media - event operations at full scale.\nCalendar, travel and document support for a General Manager under real time pressure.\nFront-of-house standards - the first impression a visitor, client or member gets of Texas Motor Speedway.\nSupply and vendor management for an office that serves clients and members.\nWhere it can lead\nExecutive Assistant - supporting a senior leader across a wider scope.\nOffice Manager - responsible for a company’s office operations.\nCoordinator, Sales; Coordinator, Marketing; or Coordinator, Events - a lateral move into the event work Texas Motor Speedway hosts.\nHow we work: Humble, Driven, Connected\nHumble. Does the work that is only noticed when it is missing, without needing it noticed. Handles what is confidential without ever trading on it.\nDriven. Anticipates the recurring need - the supply order, the travel booking, the room set up before anyone asks - and holds the standard on the quiet weeks as well as the event weeks.\nConnected. Is the dependable point of contact for the function and the first face a visitor meets - knows who to route a question to before the person asking does.\nWhat you need\nExperience: One to three years in a professional office environment, including front desk and visitor handling. Experience handling confidential information.\nSkills: Managing a busy calendar against stated priorities; preparing meetings so participants arrive ready; maintaining records to a structure another teammate can use. Holds the standard when several people need something at once.\nTools and Systems: Microsoft Office - Outlook, Word, Excel, and PowerPoint - on company email and calendar systems. AI tools such as Claude and ChatGPT are a plus.\nWhat the position involves\nPhysical Requirements: Office environment; lifting supplies and packages up to 25 pounds.\nTravel: Occasional travel to other events Texas Motor Speedway manages, such as NASCAR at Circuit of The Americas in Austin.\nWork Schedule: Full-time, in office - not a remote position. Race weekends and special events as scheduled.\nWhat we offer\nSpeedway Motorsports offers a competitive benefits package.\nSpeedway Motorsports is an equal opportunity employer. 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