{"id":4120708,"url":"https://alion.io/job/source-atlantic-temporary-service-administrator","title":"Temporary Service Administrator","company":{"id":1280229,"name":"Source Atlantic","domain":"sourceatlantic.ca","url":"https://alion.io/company/sourceatlantic","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"A","score":85,"open_postings":5,"ghost_share":0,"stale_share":0.4,"repost_share":0,"time_to_fill_p50_days":82,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saint John, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":18,"max":23,"currency":"CAD","period":"hour","gross":null,"usd_annual":32000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-27T03:00:00Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T00:37:21Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"We are currently seeking an organized and detail-oriented individual to join us for the position of Temporary Service Administrator based out of our Saint John, NB location. \nThe duration of this contract is expected to be approximately 3 months. The ideal candidate will bring a positive attitude, strong organizational skills, a willingness to learn, and a keen eye for detail. This role will provide administrative support to our inspection and service operations, with a focus on work order processing, service coordination, customer communication, and maintaining accurate records. \nRESPONSIBILITIES \nCreate, process, and close work orders and service orders, ensuring all required parts, labour, inspection results, and service notes are accurately documented. \nReview inspection paperwork, service documentation, and completed work orders to verify accuracy, completeness, and compliance with company procedures. \nPrepare quotations for replacement equipment, repairs, and related services, and follow up with customers as required. \nCommunicate with customers to obtain purchase order (PO) numbers and confirm appropriate authorization before service work begins. \nCoordinate and administer third-party inspections, certifications, and compliance-related services, ensuring requirements are completed within established timelines. \nSource and procure parts and materials required to support inspection, repair, and certification activities. \nMaintain and update customer contact information and inspection records within the inspection database. \nPerform ongoing data entry, record validation, data cleanup, and system updates to maintain database accuracy and integrity. \nMaintain organized service records, certification documentation, and customer compliance history to support the inspection team. \nAssist with improving administrative processes and maintaining accurate records to support operational efficiency. \nPerform other duties as assigned. \n\nQUALIFICATIONS \n2–3 years of administrative experience required, preferably in a service, safety, industrial, or compliance-related environment is required. \nBase understanding of rigging, lifting equipment, fall protection equipment, or inspection services would be considered an asset. \nStrong organizational skills and effective time management. \nExcellent written and verbal communication skills. \nHigh attention to detail and accuracy when handling records, data, and documentation. \nAbility to manage multiple tasks, prioritize workload, and meet established deadlines. \nStrong problem-solving skills and a proactive approach to completing tasks. \nAbility to follow written instructions, documented procedures, and established company standards. \nAbility to work independently and collaboratively as part of a team. \nExperience using inspection management software, ERP systems, or asset tracking databases is considered an asset. \nProficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams is required. \n\nIn accordance with provincial wage transparency requirements, the expected base compensation for this position is $18.00-$23.00/hr (or more) depending on experience, technical competencies, certifications, and 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