{"id":3264643,"url":"https://alion.io/job/sourcefit-accounts-payable-specialist-mid-level","title":"Accounts Payable Specialist (Mid-Level)","company":{"id":50085,"name":"Sourcefit","domain":"sourcefit.com","url":"https://alion.io/company/sourcefit","size_band":"51-200","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":79,"open_postings":7,"ghost_share":0,"stale_share":0.857,"repost_share":0,"time_to_fill_p50_days":36,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Quezon City, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":8500,"max_usd":19500,"period":"year","method":"role_seniority_country_remote_cell","sample_n":8},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-26T07:47:28Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-29T08:22:25Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Position Summary\nThe Accounts Payable Officer is responsible for the accurate and timely processing of supplier, subcontractor, and employee-related transactions. The role maintains a reliable accounts payable ledger, prepares the weekly payment run, supports month-end close, and works with operational teams to resolve issues with invoices, purchase orders, and approvals.\nJob Details\nWork-from-home\nMonday to Friday, 8:00 AM - 5:00 PM AEST\nFollowing Australian Holidays\nKey responsibilities\nInvoice processing and coding\nReceive, review and process supplier and subcontractor invoices, credit notes and adjustments across all assigned HL Group entities.\nValidate entity, supplier details, ABN and GST treatment, invoice arithmetic, project or cost code, purchase order and required approval before posting.\nIdentify duplicate invoices, incorrect charges, missing documentation and other exceptions before payment.\nMatch invoices to purchase orders, delivery records, hire dockets, subcontract claims or other supporting documents where applicable.\nAllocate costs accurately between projects, departments, assets, inventory and overhead accounts in accordance with the chart of accounts and finance procedures.\nApprovals and payment runs\nMonitor approval workflows and follow up outstanding approvals so invoices are ready for the weekly Tuesday payment run.\nPrepare payment proposals by entity and payment method, including due-date, cash-flow and supplier-priority checks.\nVerify bank account changes through an independent control process and escalate any suspected fraud or unusual request immediately.\nProvide payment-run reports and supporting records for authorised review and release; do not release payments outside delegated authority.\nIssue remittance advices and record payments accurately after authorisation.\nSupplier and subcontractor accounts\nSet up and maintain supplier records using approved onboarding documentation and controls.\nRespond promptly and professionally to supplier queries, invoice disputes, account holds and payment-status requests.\nReconcile supplier statements to the accounts payable ledger and investigate missing invoices, credits, unapplied payments and aged items.\nMaintain complete supporting records for subcontractor claims, retentions, statutory declarations, insurance or licence requirements where relevant to payment.\nMonitor credit terms and help maintain constructive supplier relationships without bypassing HL's approval or cash-management controls.\nCorporate cards and employee expenses\nReview corporate card and employee expense transactions for valid tax invoices, correct coding, business purpose and required approval.\nFollow up missing purchase orders and tax invoices in line with HL policy and escalate unresolved personal or unsupported expenditure.\nAssist with timely reconciliation of card accounts and clearing accounts.\nMonth end and reporting\nComplete accounts payable close tasks to the finance timetable, including cut-off reviews, outstanding invoice checks and reconciliation of control accounts.\nPrepare or support accruals for goods and services received but not invoiced and reverse them as directed.\nReconcile accounts payable ageing and supplier balances to the general ledger and investigate variances.\nSupport intercompany allocations, audit requests, cash-flow forecasting and management reporting as required.\nMaintain organised electronic records that support audit trails, tax compliance and document retention requirements.\nControls and continuous improvement\nFollow segregation-of-duties, delegated-authority, payment-security, privacy and recordkeeping requirements.\nProtect confidential supplier, employee, banking and commercial information.\nIdentify recurring invoice or workflow issues and recommend practical process improvements.\nMaintain procedure notes and provide coverage or training support to other finance team members when required.\nCarry out other reasonable finance and administration duties consistent with the position. \nQualifications\nAt least 3 years of relevant experience in Accounts Payable (AP).\nProven experience managing the end-to-end Accounts Payable process, including invoice processing and payment coordination.\nExperience in invoice verification and reconciliation.\nExperience coordinating with vendors and suppliers to resolve invoice discrepancies and payment-related concerns.\nKnowledge and experience in Goods and Services Tax (GST) and its application in invoice processing.\nGood English communication skills, both written and verbal.\nNice-to-Have\nKnowledge of Australian Business Numbers (ABN)","description_format":"text","description_chars":4618,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate 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