AP-AR & Payroll Specialist

Position Overview

We’re seeking a detail-oriented and organized AP / AR & Payroll Specialist to support accounting and financial operations for construction industry clients. This role is responsible for managing accounts payable, accounts receivable, payroll processing, and project-based financial tracking in a high-volume environment. The ideal candidate is proactive, dependable, and comfortable handling multiple priorities across ongoing projects.

Job Details

Work Setup: Work-from-home

Schedule: Tuesday to Saturday, 12am to 9am (Manila Time)

Holidays: Follows PH Holidays

Key Responsibilities

Accounts Payable (AP)

• Process high volume vendor invoices, material bills, and subcontractor payments
• Match invoices to purchase orders and job cost codes
• Track lien releases and compliance documentation
• Maintain vendor records and resolve discrepancies

Accounts Receivable (AR)

• Generate and track client invoices, progress billings, and change orders
• Follow up on outstanding payments and maintain aging reports
• Coordinate with project managers and internal teams regarding billing accuracy

Payroll

• Process bi-monthly payroll for field crews and office staff
• Track job hours, labor allocation, and overtime
• Handle certified payroll and prevailing wage reporting, if applicable

General Accounting Support

• Assist with job costing and project financial tracking
• Support month-end close and reporting processes
• Maintain organized financial records and supporting documentation

Qualifications

• 2-5 years of AP/AR and payroll experience (construction industry strongly preferred)
• Familiarity with job costing and project-based accounting
• Experience with QuickBooks Online or similar accounting software
• Strong Excel and/or Google Sheets skills
• Ability to manage high transaction volume with accuracy
• Strong communication and organizational skills

Preferred Qualifications

• Experience with construction software such as Buildertrend, Textura, or similar platforms
• Knowledge of certified payroll and prevailing wage requirements
• Experience supporting multiple concurrent projects

Key Skills/proficiency:

• Experience in AP/AR and Payroll process
• Experience with QuickBooks Online or similar accounting software
• Proficient in MS excel and/or google sheet
• Experience in General Accounting support

Nice to have qualifications:

• Experience with construction software such as Buildertrend, Textura, or similar platforms
• Knowledge of certified payroll and prevailing wage requirement