{"id":1990333,"url":"https://alion.io/job/sourcefit-people-licensing-compliance-coordinator","title":"People, Licensing & Compliance Coordinator","company":{"id":50085,"name":"Sourcefit","domain":"sourcefit.com","url":"https://alion.io/company/sourcefit","size_band":"51-200","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"A","score":90,"open_postings":5,"ghost_share":0,"stale_share":0.4,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Quezon City, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9000,"max_usd":17000,"period":"year","method":"role_country_seniority_unknown","sample_n":88},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-07T05:00:02Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-18T21:01:30Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Job Overview\nThe People, Licensing & Compliance Coordinator will provide administrative and coordination support across people, licensing, and compliance functions.\nWorking closely with the HR Manager and Operations Manager, the role will be responsible for maintaining accurate records, preparing and filing documentation, monitoring important dates and expiry requirements, following up on outstanding information, and supporting administrative requirements related to employees, licenses, permits, and regulatory compliance.\nThis is a hands-on administrative and coordination role rather than a senior HR or compliance position. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities while ensuring tasks and documentation are completed accurately and on time.\nJob Details\nWork set up: Onsite\nSchedule: Monday to Friday | 8:00 AM - 5:00 PM | Manila Time\nHoliday: Will follow Australian holidays\nResponsibilities\nAssist with employee onboarding and offboarding administration. \nMaintain employee information in HR and workforce management systems. \nPrepare standard employment contracts, variations, and other employee documentation using approved templates. \nMaintain organized and accurate electronic employee files and ensure required documentation is complete. \nAssist with visa and work-right checks and maintain supporting records. \nSupport recruitment administration, including job advertising, interview scheduling, and candidate communication. \nMaintain probation and performance review schedules and provide reminders for upcoming reviews. \nMaintain employee policy acknowledgements and other required HR documentation. \nMaintain training and certification registers and track mandatory employee certifications. \nMonitor certification expiry dates and provide reminders for required renewals. \nFollow up with employees and managers regarding outstanding certificates, forms, and documentation. \nAssist with the administration of licenses, permits, variations, renewals, and other regulatory requirements. \nPrepare and collate supporting documentation for license and permit applications. \nMaintain accurate records of licenses, permits, approvals, and supporting documents. \nMaintain compliance calendars and registers to track expiry dates, renewal dates, and other key deadlines. \nAssist with correspondence and documentation for councils, licensing authorities, and other government departments. \nLiaise professionally with third-party organizations, including government bodies and city councils. \nProvide administrative support for new venue openings and acquisitions, including maintaining checklists, documentation, and approval requirements. \nAssist with insurance policy and renewal administration, workers' compensation records, incident documentation, and return-to-work administration. \nMaintain organized electronic filing systems, registers, calendars, checklists, and reminders across people, licensing, and compliance functions. \nFollow up on outstanding actions and documentation to ensure deadlines are met. \nAssist with basic reports, document management, and updates to policies and procedures as directed. \nProvide general administrative support to the HR Manager, Operations Manager, and wider management team as required. \nQualifications\nPrevious experience in an administration, HR administration, coordinator, or similar support role. \nStrong organizational and time-management skills. \nExcellent attention to detail and accuracy. \nAbility to maintain accurate records and organized filing systems. \nAbility to manage multiple tasks, deadlines, and follow-ups effectively. \nProactive approach with the ability to take ownership of administrative tasks through completion. \nConfident written and verbal English communication skills. \nProficiency in Microsoft Office, including Word, Excel, and Outlook. \nComfortable learning and working across different systems and online portals. \nAbility to work independently while following direction from managers. \nReliable when handling deadlines and confidential information. \nWillingness to learn licensing and compliance processes without needing to already be a specialist. \nPrevious experience in HR or people administration is preferred. \nExperience in hospitality, hotels, liquor, retail, or another multi-site business is an advantage. \nPrevious exposure to licensing, permits, compliance, or regulatory administration is preferred. \nExperience with Employment Hero, Tanda, Deputy, or similar HR/workforce systems is an advantage. \nExperience maintaining licenses, training records, certifications, or compliance registers is preferred. \nExperience dealing with government agencies, councils, or online government portals is an advantage.","description_format":"text","description_chars":4782,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Business Process Outsourcing (BPO)","Call Center Services"],"lifecycle":[{"event":"open","at":"2026-10-07T05:39:31Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.895,"p_room":1,"age_days":10,"expected_fill_days":35,"reasons":["conf:3","velocity","win:early"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/sourcefit-people-licensing-compliance-coordinator","json_url":"https://alion.io/job/sourcefit-people-licensing-compliance-coordinator.json","meta":{"generated_at":"2026-10-18T23:26:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25886,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":50085},"rest":"https://alion.io/mcp/rest/get_company?id=50085"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsourcefit-people-licensing-compliance-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsourcefit-people-licensing-compliance-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsourcefit-people-licensing-compliance-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sourcefit-people-licensing-compliance-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsourcefit-people-licensing-compliance-coordinator"}]}