{"id":2943860,"url":"https://alion.io/job/southeast-recovery-learning-community-training-enrollment-certification-coordinator","title":"Training Enrollment & Certification Coordinator","company":{"id":2385174,"name":"Southeast Recovery Learning Community","domain":"southeastrlc.org","url":"https://alion.io/company/southeastrlc","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Allston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":58000,"max":61500,"currency":"USD","period":"year","gross":null,"usd_annual":61500},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-20T18:11:52Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-26T23:54:05Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Overview\nThe Training Enrollment & Certification Coordinator supports the operational execution of learning and certification requirements across the organization. This role is responsible for managing staff enrollment into required training, monitoring certification status, generating reports, and communicating directly with learners and supervisors regarding deadlines, next steps, and requirements. In addition, this role owns the Learning & Development SharePoint repository, ensuring that department documents, SOPs, job aids, and training assets are accurate, organized, and accessible.\nResponsibilities\nTraining Enrollment & Scheduling Support\nEnrolls staff into required learning programs and maintains roster accuracy across systems.\nEnsures class assignments, waitlists, cancellations, and rescheduling tasks are processed accurately and on time.\nCommunicates enrollment confirmations, instructions, and reminders to learners and supervisors.\nSchedules and tracks New Employee Trainings and identifies instructors to facilitate courses.\nCertification Tracking & Status Monitoring\nTracks required certifications (MAP, Relias training, Safety Care, CPR/First Aid, etc.) and updates records as completions occur.\nRuns reports to identify upcoming expirations and overdue certifications and sends notifications accordingly.\nSupports Senior Coordinator in maintaining compliance dashboards and certification logs.\nReporting & Data Integrity\nPulls routine compliance and enrollment reports for program leadership and other stakeholders as assigned.\nPerforms data validation checks and partners with LMS Administrator to resolve data errors or record mismatches.\nSupports audit preparation by ensuring documentation and records are stored and accessible.\nSharePoint Repository Ownership\nOwns and maintains the L&D SharePoint document library, including folder structure, file naming standards, access permissions, version control, and archive management.\nUploads and updates SOPs, job aids, forms, and other training materials in collaboration with Pod 1 and Pod 2 leadership.\nEnsures staff always have access to the most current approved documentation.\nLearner & Stakeholder Communication\nResponds to inquiries related to enrollment, certification status, deadlines, and required next steps.\nSends standardized notices and reminders to individuals and groups to support timely completion of training.\nAssists in drafting communications for training announcements and process updates.\nOther Duties\nProvides operational support during high-volume certification cycles or system transitions.\nServes as a backup for Senior Coordinator duties during absences or peak workload periods.\nProduces job aids as needed.\nPerforms other related duties as assigned.\nKnowledge and Skills:\nExperience with SharePoint or other document management platforms\nExperience in human services, healthcare, education, or compliance-driven environments\nFamiliarity with LMS platforms (Relias preferred)\nStrong attention to detail and ability to manage high-volume data tasks\nProficiency with Microsoft Excel and/or Google Sheets\nStrong written and verbal communication skills\nAbility to meet deadlines and manage multiple priorities\nStrong customer service skills and the ability to interact with all levels of the organization\nStrong time management skills\nAbout Vinfen\nEstablished in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers.\nOur comprehensive and generous benefits package includes (for eligible employees):\nA fully funded 401(a), employer-sponsored retirement plan that requires no employee contribution as well as an employee-funded 403(b) plan\nFirst-rate Medical, Dental and Vision plans that are open all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance!\nEmployer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance (no cost to you!)\nEmployer-paid Short-Term Disability Insurance for employees who qualify\nFlexible Spending Reimbursement Accounts (Health and Dependent care)\nVoluntary Term Life, Whole Life, Accident, Critical Illness, and Hospital Indemnity Insurance\nGenerous paid time off (Employees scheduled to work 20 hours or more per week).\nMy Job. My Community. My Vinfen.\nVinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.\nQualifications\nTypical Requirements:\n1+ years of experience in training coordination, HR administration, compliance tracking, or related administrative work\nExperience in human services, healthcare, education, or compliance-driven environments\nFamiliarity with LMS platforms (Relias preferred)\nPreferred /Required Education: High School diploma or GED required. Bachelor's degree in training, human resources, business administration, business management, or related field preferred. In some cases, experience may be substituted for academic training.\nDriving Requirements: Driving is not required.\nPhysical Effort: Ability to lift at least 25 pounds using proper lifting techniques.\nAbility to operate a computer and other office equipment such as a calculator, copier, and printer.\nAbility to remain in a stationary position 50% of the time as needed.\nAbility to bend, reach, file, sit, stand and move around the facility.\nAbility to speak, hear and communicate with clients, staff and external representatives. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.\nRequired Certifications/Trainings: N/A\nPay Range\nUSD $58,000.00 - USD $61,500.00 /Yr.","description_format":"text","description_chars":6466,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Health insurance","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Psychiatric Care"],"lifecycle":[{"event":"open","at":"2026-10-20T18:11:52Z"}],"visa":[],"liveness":{"score":73,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.809,"p_room":0.9,"age_days":5,"expected_fill_days":13,"reasons":["conf:1","win:mid","comp:junior"],"computed_at":"2026-10-26T05:57:25Z"},"pay":{"stated_usd_annual":61500,"is_top_pay":true},"html_url":"https://alion.io/job/southeast-recovery-learning-community-training-enrollment-certification-coordinator","json_url":"https://alion.io/job/southeast-recovery-learning-community-training-enrollment-certification-coordinator.json","meta":{"generated_at":"2026-10-27T00:54:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1237,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2385174},"rest":"https://alion.io/mcp/rest/get_company?id=2385174"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsoutheast-recovery-learning-community-training-enrollment-certification-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsoutheast-recovery-learning-community-training-enrollment-certification-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsoutheast-recovery-learning-community-training-enrollment-certification-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/southeast-recovery-learning-community-training-enrollment-certification-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsoutheast-recovery-learning-community-training-enrollment-certification-coordinator"}]}