{"id":3499111,"url":"https://alion.io/job/southpointe-academy-academic-and-operations-associate","title":"Academic and Operations Associate","company":{"id":687068,"name":"Southpointe Academy","domain":"southpointe.ca","url":"https://alion.io/company/southpointe","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Tsawwassen, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":93000,"period":"year","method":"role_country_seniority_unknown","sample_n":895},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-29T00:00:00Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-02T14:14:46Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Academic and Operations Associate\nFull-time, Permanent\nSouthpointe Academy is a leading edge International Baccalaureate (IB) Continuum School surrounded by the ocean, beaches and natural beauty of South Delta. As a co-educational, secular day school serving over 740 students from Kindergarten to Grade 12, Southpointe is known for its strong sense of community, collaborative culture and commitment to professional development. The school fosters caring relationships with students and develops young people of character who make a positive difference in the world.\nSouthpointe takes immense pride in its world-class educational offerings. The International Baccalaureate Primary Years (Grades K-5), Middle Years (Grades 6-10), and Diploma (Grades 11-12) Programmes are globally recognized for their excellence, rigour and educational impact. These distinguished programmes are complemented by state-of-the-art facilities and purpose-built amenities, ensuring an innovative environment for learning. Southpointe is completing construction of a cutting-edge expansion campus spanning over 75,000 square feet, seamlessly integrated with its existing facilities. This substantial undertaking not only mirrors the school's continuous growth, but also demonstrates a sustained commitment to offering an optimal learning environment for all members of the school community.\nSouthpointe is seeking an energetic, positive and collaborative professional who will work with teachers and the leadership team to support student learning in classrooms, as well as through the co-curricular and/or athletic programs.\nThe Academic & Operations Associate serves as a key front-line operational role supporting the daily function of the new campus. This position is responsible for maintaining a welcoming, organized, responsive, and professional reception environment while supporting the operational coordination demands of a significantly larger and more complex school facility.\nAs an important point of contact for students, parents, staff, visitors, contractors, and external community users, this role requires strong judgment, accuracy, organization, discretion, communication skills, and the ability to independently manage multiple competing priorities in a fast-paced environment.\nThe position supports expanded campus operations, including increased student enrollment, a broader age range of students, increased staff support needs, food service coordination, room scheduling, external rentals, and high daily visitor traffic.\nRole and Responsibilities:\nReception\nServe as an exceptional ambassador for Southpointe Academy, consistently representing the school's mission, values, and culture with professionalism, integrity, and pride.\nProvide a warm, welcoming first point of contact for parents, students, staff or visitors when arriving at the school; \nEffectively deal with enquiries and deliveries, including directing to the appropriate person where necessary;\nMaintain log of Senior School students leaving campus for open or Flex blocks, and regularly report irregularities or misuse to Senior School Principal;\nMonitor Grade 3-5 students awaiting parent pick-up in building lobby as required;\nMonitor outdoor radio channel during Junior School duty periods, helping to ensure that assigned duty teachers are present according to the Duty schedule;\nProvide afternoon bus reconciliation for the Junior School as required in the absence of responsible staff, ensuring all students are safely accounted for and have boarded the correct bus prior to departure.\nBe responsible for the closure of the Eaglebay building, ensuring any remaining students move to the Orcaview building for pick-up or the late bus.\nAdministrative Duties\nProvide executive administrative support to the Senior School Principal, as well as to the Assistant Principal, Vice Principal, teachers and counselors as requested by the Principal;\nLiaise with the Events Coordinator to ensure all Senior School events are organized, planned and supported;\nManage confidential data entry for student records (Toddle, etc.) as needed; \nEnsure that all photocopy machines are maintained, resolve minor printer issues and call for servicing as required.\nSenior School Academic Support\nSupport the issue of Middle and Senior School report cards throughout the year by monitoring entries and revising comments;\nProvide support for Middle and Senior School examinations through organising invigilation, and invigilating where needed;\nMonitor regular progress of and provide support to Senior School students pursuing online course credit; \nReview and analyze seasonal Middle and Senior School club and activity supervision assignments, identifying over- and under-subscribed teacher commitments and promoting equitable staff participation;\nEstablish and monitor an attendance protocol for after school activities involving G6-12 students;\nIn collaboration with the Registrar, support the maintenance of student academic records and transcripts;\nOrganize Middle and Senior School club fairs and events as well as student sign up process for each season of activities.\nEssential Qualifications or Experience:\nPost-secondary education in Office Administration, Business Administration, Education Administration, or a related field, or an equivalent combination of education and experience.\nMinimum of three years' experience in an administrative, executive support, or school office environment.\nDemonstrated ability to manage multiple competing priorities with exceptional organization, accuracy, and attention to detail in a fast-paced environment.\nExcellent interpersonal, customer service, verbal, and written communication skills, with the ability to build positive relationships with students, families, staff, and visitors.\nProven ability to maintain confidentiality, exercise sound judgment, and work independently while contributing effectively as part of a collaborative team.\nHours of Work:\nMonday - Friday, 9:15 am to 5:15 pm\nSalary and Benefits\nAs per Collective Agreement: $36.76 per hour;\nGenerous RRSP;\nComprehensive health and dental plan, and other extended benefits;\nStaff wellness program;\nHeavily discounted lunch program.\nApplications\nPlease submit your application here with the following supporting documents:\nCover letter;\nResume;\nPlease see our website for additional opportunities.\nApplicants must be legally entitled to work in Canada or be in the process of obtaining the appropriate visa(s).\nSouthpointe Academy encourages applications from suitably qualified candidates with diverse backgrounds. We value each community member’s identity, perspective and well-being, and embrace our differences as a sign of strength. 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